Residential & Business Services: Commercial Laundry Services

{
  "buyer": {
    "id": "GB-FTS-1904",
    "name": "University of St Andrews"
  },
  "date": "2025-12-09T13:51:23Z",
  "description": "All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews\nPlease note that \u0027Notes of Interest\u0027 placed via PCS (Public Contracts Scotland) are not automatically accepted\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=816176.\n(SC Ref:816176)",
  "id": "081056-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000816176",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-05f1c9",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Guardbridge",
        "postalCode": "KY16 0US",
        "region": "UKM72",
        "streetAddress": "Walter Bower House, Eden Campus"
      },
      "contactPoint": {
        "email": "procurement@st-andrews.ac.uk",
        "name": "Adrian Wood",
        "telephone": "+44 1334462523",
        "url": "https://in-tendhost.co.uk/universityofstandrews"
      },
      "details": {
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Education",
            "id": "09",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.st-andrews.ac.uk/procurement/"
      },
      "id": "GB-FTS-1904",
      "identifier": {
        "legalName": "University of St Andrews"
      },
      "name": "University of St Andrews",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Dundee",
        "postalCode": "DD1 9AD",
        "streetAddress": "6 West Bell Street"
      },
      "contactPoint": {
        "telephone": "+44 1382229961"
      },
      "id": "GB-FTS-1026",
      "identifier": {
        "legalName": "Dundee Sheriff Court"
      },
      "name": "Dundee Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2026-01-22T12:00:00Z"
    },
    "bidOpening": {
      "address": {
        "streetAddress": "Procurement - University of St Andrews"
      },
      "date": "2026-01-22T12:00:00Z",
      "description": "Appointed Procurement Staff"
    },
    "classification": {
      "description": "Laundry-management services",
      "id": "98311100",
      "scheme": "CPV"
    },
    "communication": {
      "atypicalToolUrl": "https://in-tendhost.co.uk/universityofstandrews"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Residential and Business Services (RBS) is responsible for, among other matters, the management and operation of the University\u2019s Residential System.  In addition to accommodating students in term time (when laundry services are not required), there is an extensive commercial operation between May \u2013 September each year.  During the summer period, the University effectively operates as the largest hotel in St Andrews, with requirements for commercial laundry associated with this business including towels, bed linen and other associated items.  While the majority of the activity will be between May \u2013 September each year, there may be some smaller requirements throughout the year.",
    "documents": [
      {
        "documentType": "economicSelectionCriteria",
        "id": "economic"
      },
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical"
      }
    ],
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-05f1c9",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Laundry-collection services",
            "id": "98311000",
            "scheme": "CPV"
          },
          {
            "description": "Laundry-management services",
            "id": "98311100",
            "scheme": "CPV"
          },
          {
            "description": "Laundry-operation services",
            "id": "98311200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM72"
          }
        ],
        "deliveryLocation": {
          "description": "UK- St Andrews"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "Residential \u0026 Business Services (RBS) is seeking a laundry solution for the commercial operation.  This primarily takes place between May \u2013 September each year but there may be reduced requirements out with this period.\nRBS currently own our own bed linen and towels and are looking for a laundry service for these items although we would consider a hire solution .  We are looking for a collect, wash, dry, press and return laundry service.\nCurrently there are 8 locations within St Andrews that require collection and delivery.  During peak periods and at the busiest locations we require collections/returns 6 days per week, during quieter periods and at quieter locations collections/returns can be reduced.\nLinen Bags would be required as part of the service.  No plastic packaging is to be used in the delivery of this contract\nLinen must be returned on the 2nd day after collection, e.g. collection Monday, return Wednesday, collection Wednesday, return Friday.  Deliveries must be made between 8am \u2013 4pm, Monday \u2013 Friday and by agreement at the weekend.  Deliveries must be made to the designated collection/return point which will vary by Residence and which can be viewed at the site visit.\nTotal Items (indicative)\nBath Mat - 8400\nBath Towel - 27970\nDouble Duvet Cover - 11600\nDouble Mattress Protector - 530\nDouble Sheet - 12100\nDouble Valance - 1054\nHand Towel - 26260\nPillowcase - 51350\nShower Curtain - 350\nSingle Duvet Cover - 6220\nSingle Mattress Protector - 421\nSingle Sheet - 5800\nPlease see ITT for full details including indicative quantities per location.  There may also be laundry requirements for other parts of the University and these are detailed in the documents.\nIdeally the supplier will be a member of the Textile Services Association or equivalent. Additional information: All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews\nPlease note that \u0027Notes of Interest\u0027 placed via PCS (Public Contracts Scotland) are not automatically accepted",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "2 x 12 month extensions subject to satisfactory annual review and the discretion of the University of St Andrews."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "value": {
          "amount": 900000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "participationFees": [
      {
        "id": "1",
        "type": [
          "document"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "It is likely the university will continue to have laundry requirements.  Any required notice for a future iteration of a contract will be published several months prior to the start of such a requirement."
    },
    "reviewDetails": "The University of St Andrews will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract being communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from The University of St Andrews.\nIf an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.\nThe anticipated review body in such cases would be:\nDundee Sheriff Court\n6 West Bell Street\nDundee\nDD1 9AD\nTelephone: +44 1382 229 961\nAnyone bringing court proceedings against the University of St Andrews must inform the University of St Andrews in advance of the alleged breach and its intention to bring proceedings. Any such action must be brought within 15 days of the date on which a decision is sent to them or published to challenge that decision.\nProceedings seeking an ineffectiveness order must be brought within 30 days of the publication of the contract award notice in the OJEU, or 30 days from the date of a decision letter to all tenderers concerned, and any candidates concerned, containing a summary of the reason for the recipient being unsuccessful, otherwise 6 months from the date of entering into the contract or concluding the framework agreement.\nWhere a contract has not been entered into the Court may, by interim order, suspend the procurement procedure. The court may also set aside a decision or actions taken by the University or order it to amend and document; and/or award damages. However, by express requirement the court may decide not to grant an interim order when the negative consequences of such an order are likely to outweigh the benefits, having regard to a number of considerations.\nIf the contract has been entered into the Court may, depending on the nature of the breach: make an ineffectiveness order; impose a financial penalty; shorten the duration of the contract; make any other order considered appropriate to address the consequences of ineffectiveness or shortening the duration or the contract; award damages.",
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Please see ITT.",
          "type": "suitability"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://in-tendhost.co.uk/universityofstandrews",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 90
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-22T12:00:00Z"
    },
    "title": "Residential \u0026 Business Services: Commercial Laundry Services",
    "value": {
      "amount": 900000,
      "currency": "GBP"
    }
  }
}