Framework Agreement for the Supply of ReadyMix Concrete

{
  "buyer": {
    "id": "GB-PPON-PYYD-8699-BJGD",
    "name": "City \u0026 County of Swansea"
  },
  "date": "2025-12-09T12:06:32Z",
  "id": "081016-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f1af",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Swansea",
        "postalCode": "SA1 3SN",
        "region": "UKL18",
        "streetAddress": "Civic Centre"
      },
      "contactPoint": {
        "email": "luke.williams1@swansea.gov.uk",
        "name": "Luke Williams "
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.swansea.gov.uk/dobusiness"
      },
      "id": "GB-PPON-PYYD-8699-BJGD",
      "identifier": {
        "id": "PYYD-8699-BJGD",
        "scheme": "GB-PPON"
      },
      "name": "City \u0026 County of Swansea",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "As per section 17(1)(b) of the Procurement Act 2023, The Council has utilised its subject matter experts knowledge to identify the preferred and most relevant approach to the market given the requirements of this particular procurement activity."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-20T23:59:59+00:00"
    },
    "description": "This Framework Agreement covers the supply and delivery of Ready-Mix Concrete to Swansea Council properties, including (but not limited to) void properties undergoing preparation for re-letting, occupied properties requiring day-to-day (D2D) repairs, adaptation, and other housing and operational assets where maintenance, refurbishment, or emergency works are required.",
    "documents": [
      {
        "description": "If you are interested in submitting a bid, please download the tender docs from https://etenderwales.bravosolution.co.uk/   Please search using ITT - 121908",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "http://etenderwales.bravosolution.co.uk"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-09T12:06:32Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "081016-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/081016-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-06T12:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "CCS/25/195",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Ready-mixed concrete",
            "id": "44114100",
            "scheme": "CPV"
          },
          {
            "description": "Concrete",
            "id": "44114000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL18"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price ",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Delivery \u0026 Order Management ",
              "numbers": [
                {
                  "number": 10.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Quality Assurance \u0026 Compliance ",
              "numbers": [
                {
                  "number": 10.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Health and Safety \u0026 Sustainability ",
              "numbers": [
                {
                  "number": 10.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-02-22T23:59:59+00:00",
          "maxExtentDate": "2030-02-22T23:59:59+00:00",
          "startDate": "2026-02-23T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "with the option to extend up to 24 months"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "see tender documents ",
              "type": "economic"
            },
            {
              "description": "see tender documents ",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 350000,
          "amountGross": 420000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "participationFees": [
      {
        "description": "N/A",
        "id": "ocds-h6vhtk-05f1af",
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-08-20T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "If you are interested in submitting a bid, please download the tender docs from https://etenderwales.bravosolution.co.uk/   Please search using ITT - 121908\n. Register your company on the eTenderWales portal (this is only required once):\n\u2014 Navigate to the portal: http://etenderwales.bravosolution.co.uk\n\u2014 Click the \u201cSuppliers register here\u201d link.\n\u2014 Enter your correct business and user details.\n\u2014 Note the username you chose and click \u201cSave\u201d when complete.\n\u2014 You will shortly receive an e-mail with your unique password (please keep this secure).\n\u2014 Agree to the terms and conditions and click \u201ccontinue\u201d.\n2. Express an interest in the project:\n\u2014 Login to the portal with your username/password.\n\u2014 Click the \u201cITTs Open to All Suppliers\u201d link (these are the ITTs open to any registered supplier).\n\u2014 Click on the relevant ITT to access the content.\n\u2014 Click the \u201cExpress Interest\u201d button in the \u201cActions\u201d box on the left-hand side of the page.\n\u2014 This will move the ITT into your \u201cMy ITTs\u201d page (this is a secure area reserved for your projects only).\n\u2014 Click on the ITT code. You can now access any attachments by clicking the \u201cSettings and Buyer Attachments\u201d in the \u201cActions\u201d box.\n3. Responding to the invitation to tender:\n\u2014 You can now choose to \u201cReply\u201d or \u201cReject\u201d (please give a reason if rejecting).\n\u2014 You can now use the \u201cMessages\u201d function to communicate with the buyer and seek any clarification.\n\u2014 Note the deadline for completion, then follow the onscreen instructions to complete the ITT.\n\u2014 There may be a mixture of online and offline actions for you to perform (there is detailed online help available).\nIf you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:\n\u2014 E-mail: help@bravosolution.co.uk\n\u2014 Phone: +44 8003684850",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en",
        "cy"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "This Framework comprises multiple suppliers. Call-offs may be made through:\na) Direct Award, or\nb) Mini-Competition, depending on the value, urgency, performance history, and requirements of the works.\nThe Council reserves the absolute right to determine which method delivers best value for money, compliance, and operational efficiency.\n2. Direct Award (for requirements up to \u00a35,000)\n2.1. A Ranked Supplier Model will apply for call-offs valued up to \u00a35,000.\n\u2022\tSupplier ranked No.1 on the Framework will be approached first for all requirements up to this value threshold.\n\u2022\tWhere Supplier 1 is unable to supply within the required timescales, unable to meet the specification, or would not represent best value, the Council may approach the next highest-ranked supplier(s).\n2.2. The Council may request a short quotation where necessary to confirm pricing, lead times, compliance and delivery.\n2.3. Orders will be placed through official Council purchase orders, in accordance with Contract Procedure Rules.\n3. Mini-Competition (for requirements above \u00a35,000)\n3.1. For all call-offs above \u00a35,000, the Council will invite all suppliers appointed to the Framework to participate in a Mini-Competition.\n3.2. Suppliers will be asked to submit:\n\u2022\tUnit rates or total price.\n\u2022\tDelivery times.\n\u2022\tConfirmation of compliance with the Specification.\n\u2022\tAny value-added or environmental considerations.\n3.3. Mini-Competitions will be evaluated based on the 100% price\n3.4. The Supplier achieving the highest score will receive the call-off award.\n4. Right to Run a Mini-Competition at Any Time\n4.1. The Council reserves the right, at its sole discretion, to run a Mini-Competition at any time, regardless of the anticipated value or ranking structure.\n4.2. Reasons may include (but are not limited to):\n\u2022\tDelivery urgency.\n\u2022\tPoor performance of the ranked supplier.\n\u2022\tSpecific technical requirements.\n\u2022\tLarge volume orders.\n\u2022\tMarket price volatility.\n\u2022\tDemonstrating best value.\n\u2022\tBudget limitations.\n\u2022\tEnvironmental or social-value requirements.\n4.3. Where the Council deems a Mini-Competition to be more advantageous, this method will supersede the Direct Award process.\n5. Emergency or Urgent Requirements\n5.1. For urgent, time-critical or emergency situations, the Council may:\n\u2022\tPlace a Direct Award with any supplier on the Framework, OR\n\u2022\tRequest quick-turnaround quotes, OR\n\u2022\tUse nearest-available supplier to ensure operational delivery.\n5.2. Emergency decisions will be recorded for audit purposes.\n6. Performance-Based Adjustments\n6.1. Persistent poor performance, late deliveries, failure to meet specification, or safety issues may lead the Council to:\n\u2022\tSkip the ranked Supplier and approach the next Supplier.\n\u2022\tIssue performance improvement notices.\n\u2022\tIncrease use of Mini-Competitions.\n6.2. Performance will be monitored regularly through KPI schedules.\n7. Purchase Order Requirement\n7.1. No works shall commence without an authorised Council Purchase Order (PO).\n7.2. Suppliers must reference the PO number on all delivery notes, invoices, and correspondence.",
        "maximumParticipants": 3,
        "method": "withAndWithoutReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-01-13T12:00:00+00:00"
    },
    "title": "Framework Agreement for the Supply of ReadyMix Concrete",
    "value": {
      "amount": 350000,
      "amountGross": 420000,
      "currency": "GBP"
    }
  }
}