376F_26 Library Stock

{
  "buyer": {
    "id": "GB-PPON-PYDD-1122-TCVN",
    "name": "Leicestershire County Council, trading as ESPO"
  },
  "date": "2025-12-09T10:34:05Z",
  "id": "080940-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04f88e",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Leicester",
        "postalCode": "LE19 1ES",
        "region": "UKF22",
        "streetAddress": "Barnsdale Way, Grove Park, Enderby"
      },
      "contactPoint": {
        "email": "tenders@espo.org",
        "name": "Food, Communities and Technology Procurement Team"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.espo.org/"
      },
      "id": "GB-PPON-PYDD-1122-TCVN",
      "identifier": {
        "id": "PYDD-1122-TCVN",
        "scheme": "GB-PPON"
      },
      "name": "Leicestershire County Council, trading as ESPO",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "additionalProcurementCategories": [
      "services"
    ],
    "awardPeriod": {
      "endDate": "2026-02-27T23:59:59Z"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "National framework agreement for the supply of \u0027shelf-ready\u0027 stock to libraries, serviced to individual specification. Including associated services.\nThe Framework is divided into 2 lots.\nPlease refer to the tender documents for further details - the closing date for submission of Tenders is 12:00 (12 noon) on 19 January 2026.\nTo tender (please proceed to step (e) if an expression of interest has already been completed):\n(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity \u0027376F_26\u0027 (via \"View Opportunities\" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).\nAny questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Please refer to the tender documents (see above for further details including summary instructions on how to access these).",
        "documentType": "technicalSpecifications",
        "id": "L-1",
        "url": "https://www.eastmidstenders.org/"
      },
      {
        "description": "To tender (please proceed to step (e) if an expression of interest has already been completed):\n(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity \u0027376F_26\u0027 (via \"View Opportunities\" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).",
        "documentType": "biddingDocuments",
        "id": "L-2",
        "url": "https://www.eastmidstenders.org/"
      },
      {
        "datePublished": "2025-12-09T10:34:05Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "080940-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/080940-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-07T17:00:00Z"
    },
    "id": "376F_26",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Printed matter and related products",
            "id": "22000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Printed matter and related products",
            "id": "22000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Non-Price",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Suppliers awarded to this lot will be required to be able to provide a wide range of services stock from all of the below categories:\n\u2022\tAdult fiction\n\u2022\tAdult non-fiction\n\u2022\tReference materials\nFor further details, please refer to the tender documents.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "ESPO reserves the right to add or remove requirements throughout the life of the contract."
        },
        "renewal": {
          "description": "The framework agreement has the option to extend for up to a further 24 months, and ESPO may choose to use the extension periods where:\n\u2022 The framework is performing well;\n\u2022 The framework continues to meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nTotal estimated values captured in this notice include the option to extend the framework as noted above."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).",
              "type": "economic"
            },
            {
              "description": "Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Adult Stock",
        "value": {
          "amountGross": 26400000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Non-Price",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Suppliers awarded to this lot will be required to be able to provide a wide range of services stock from both of the below categories:\n\u2022\tChildren\u0027s fiction, including board books\n\u2022\tChildren\u0027s non-fiction\nFor further details, please refer to the tender documents.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "2",
        "options": {
          "description": "ESPO reserves the right to add or remove requirements throughout the life of the contract."
        },
        "renewal": {
          "description": "The framework agreement has the option to extend for up to a further 24 months, and ESPO may choose to use the extension periods where:\n\u2022 The framework is performing well;\n\u2022 The framework continues to meet customer needs.\nESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).\nTotal estimated values captured in this notice include the option to extend the framework as noted above."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).",
              "type": "economic"
            },
            {
              "description": "Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Children\u0027s Stock",
        "value": {
          "amountGross": 26400000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "participationFees": [
      {
        "description": "As a public body, ESPO have a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee which will be payable by the Suppliers to ESPO based on the total turnover of business conducted by them under the Framework.\nFor further details, please refer to the tender documents.",
        "id": "ocds-h6vhtk-04f88e",
        "relativeValue": {
          "monetaryValue": "award",
          "proportion": 0.005
        },
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Refer to all instructions captured via https://www.eastmidstenders.org/.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "As a Centralised procurement authority as defined in the Procurement Act 2023, the Framework is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire \u0026 Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details on general classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.",
        "buyerLocationRestrictions": [
          {
            "gazetteer": {
              "identifiers": [
                "UK"
              ],
              "scheme": "GB-ITL"
            }
          }
        ],
        "description": "Customers wishing to buy library stock via the Framework will do so in the following way in accordance with section 45 of the Procurement Act 2023 (and any subsequent amendment or re-enactment thereof):\nCall-off with competition (Further Competitive Selection Process)\n\u0027Calling-off\u0027 by conducting a further competitive selection process amongst those Suppliers identified in the Framework as being able to provide the required Goods and Services. This means that not all competitive selection processes will necessarily include all the Suppliers - a customer will only invite those Suppliers that are included in the Framework for the particular type and location of contract required. Customers will assess the suppliers as set out in the terms and conditions of the Framework.\nPlease note that once this Framework is established, the right is reserved by the Customer when running a further competitive selection process, to invite the Suppliers to participate in an eAuction.\nPlease refer to the tender documents for any further details.\nESPO Trading Limited Second Framework:\nESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.\nAny Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Procurement Act 2023 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Procurement Act 2023 or other public procurement legislation. Accordingly, this is provided for tenderers information only.",
        "method": "withReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-01-19T12:00:00Z"
    },
    "title": "376F_26 Library Stock",
    "value": {
      "amountGross": 52800000,
      "currency": "GBP"
    }
  }
}