BT225 - Grants Management System

{
  "buyer": {
    "id": "GB-PPON-PJVD-6261-BPPJ",
    "name": "Westminster City Council"
  },
  "date": "2025-12-08T18:17:12Z",
  "id": "080831-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f140",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1E 6QP",
        "region": "UKI32",
        "streetAddress": "64 Victoria Street"
      },
      "contactPoint": {
        "email": "buyingteam@westminster.gov.uk",
        "name": "The Buying Team"
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            "id": "publicAuthoritySubCentralGovernment",
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        "url": "https://www.westminster.gov.uk/"
      },
      "id": "GB-PPON-PJVD-6261-BPPJ",
      "identifier": {
        "id": "PJVD-6261-BPPJ",
        "scheme": "GB-PPON"
      },
      "name": "Westminster City Council",
      "roles": [
        "buyer"
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  ],
  "tag": [
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  "tender": {
    "aboveThreshold": false,
    "description": "Westminster City Council (WCC) has invested heavily in the Voluntary and Community Sector (VCS) through grants alone. We have committed in our Voluntary and Community Sector Investment Strategy (2023-2028) to investing in capacity building for the VCS, improving the way we measure impact and investing in processes and systems to ensure we have clear, consistent, and accessible council processes. \nIn support of this work, we are commissioning a grants management platform for a 3-year pilot (a 2-year contract with 1-year optional extension) to assess whether the management platform supports the Council with the following key objectives: \n\u2022\tTo improve the experience for grant applicants, ensuring there is a consistent approach for all grant streams, and that they don\u2019t have to re-input the same information multiple times when applying for grants. \n\u2022\tTo provide a tool for grant managers to manage the end-to-end grant application, award and monitoring process - moving away from a reliance on Microsoft Applications (such as Word, Forms, Outlook and Excel) to streamline the process to be more efficient with less room for human error. \n\u2022\tTo improve consistency across Council in the way grants are managed, including through an option to use consistent application and monitoring templates where appropriate.",
    "documents": [
      {
        "datePublished": "2025-12-08T18:17:12Z",
        "description": "Tender notice on Find a Tender",
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        "format": "text/html",
        "id": "080831-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/080831-2025"
      }
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    "enquiryPeriod": {
      "endDate": "2026-01-14T17:00:00+00:00"
    },
    "id": "BT225",
    "items": [
      {
        "additionalClassifications": [
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            "description": "Industry specific software package",
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            "scheme": "CPV"
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          {
            "description": "Industry specific software development services",
            "id": "72212100",
            "scheme": "CPV"
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          {
            "description": "Financial information systems",
            "id": "48812000",
            "scheme": "CPV"
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          {
            "description": "Financial management consultancy services",
            "id": "79412000",
            "scheme": "CPV"
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          {
            "description": "Compliance software development services",
            "id": "72212170",
            "scheme": "CPV"
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          {
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            "id": "75200000",
            "scheme": "CPV"
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          {
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            "scheme": "CPV"
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          {
            "description": "Contact management software package",
            "id": "48333000",
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          {
            "description": "Other community, social and personal services",
            "id": "98000000",
            "scheme": "CPV"
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    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
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        "awardCriteria": {
          "description": "Most Advantageous Tender:\nQuality - 75%\nPrice - 25%"
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        "contractPeriod": {
          "endDate": "2028-02-08T23:59:59+00:00",
          "maxExtentDate": "2029-02-08T23:59:59+00:00",
          "startDate": "2026-02-09T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "1yr optional erxtension following successful 2yr delivery."
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        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
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        "value": {
          "amount": 80000,
          "amountGross": 96000,
          "currency": "GBP"
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    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "You can click \u0027register\u0027 to create a log in for the procurement portal via this link:\nhttps://wcc.ukp.app.jaggaer.com/esop/ogc-host/public/wcc/web/login.jst?VISITORID=95cbae3a-3db5-476e-8d1a-8e09cf1fba37\u0026_ncp=1743164084024.1755011-1\nOnce you have created an account, you can log into the opportunity via this link: https://wcc.ukp.app.jaggaer.com/go/68496772019AFF23FE1F",
    "submissionTerms": {
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    "tenderPeriod": {
      "endDate": "2026-01-16T17:00:00+00:00"
    },
    "title": "BT225 - Grants Management System",
    "value": {
      "amount": 80000,
      "amountGross": 96000,
      "currency": "GBP"
    }
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}