TD2291 - Debt Resolution Services

{
  "buyer": {
    "id": "GB-PPON-PQVM-1383-ZBXP",
    "name": "Derby City Council"
  },
  "date": "2025-12-08T15:18:14Z",
  "id": "080705-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-054de9",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Derby",
        "postalCode": "DE1 2FS",
        "region": "UKF11",
        "streetAddress": "The Council House - Corporation Street"
      },
      "contactPoint": {
        "email": "procurement@derby.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.derby.gov.uk/"
      },
      "id": "GB-PPON-PQVM-1383-ZBXP",
      "identifier": {
        "id": "PQVM-1383-ZBXP",
        "scheme": "GB-PPON"
      },
      "name": "Derby City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-27T23:59:59Z"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Derby City Council (the Council) is undertaking this procurement to establish a framework for the Provision of Debt Resolution Services. Although the framework is being established for use by Derby City Council, Derby Homes will also be eligible to make use of this framework should they elect to do so.\nThis framework is being established to provide a Corporate Debt Management Services which include but not limited to:\n- Service to cover Council Tax and Business Rates, Commercial Rents, Over Paid Housing Benefits\n- Social Care and Miscellaneous Sundry Debt recovery.\n- Along with Litigation Service and Data\n- Analytics (Perennity to Pay)\nThe framework will be divided into three lots, and Suppliers may choose to submit proposals for one or more lots. A minimum of three Suppliers will be appointed for Lot 1, while one Supplier will be appointed for Lot 2 and Lot 3 respectively. \n\u2022\tLot One - Enforcement Services.\n\u2022\tLot Two - Litigation Services.\n\u2022\tLot Three - Data Analytics Services.\nThe Competitive Flexible procedure will be conducted in two stages:\nStage One - Initial Stage:\nThis will be the PSQ stage that suppliers complete to be set up on the Central Digital Platform such as their economic and financial standing and their technical / professional ability. The Council will also ask a series of pass/fail questions which bidders have to complete. Only bidders that have passed this stage will be accepted on to Stage Two.\nStage Two - Quality and Pricing:\nBidders will need to complete a series of quality questions based on how they will carry out the contract and also complete the pricing sheet for their tendered lots.\nLocal Government Reorganisation (LGR) is underway in several areas across the country and may result in changes to council structures, service delivery and responsibilities, and geographical coverage during the life of the framework. For this framework it is anticipated that the effects of LGR may lead to an increased service demand or the need to extend provision to new areas or client groups. For further details please visit the government website: https://www.gov.uk/government/collections/local-government-reorganisation-policy-and-programme-updates \nThe core framework value for Lot two is estimated at \u00a3100,000 while lot three is estimated at \u00a345,000, based on current known service requirements. No budget has been allocated to Lot 1, as this represents an income-generating element for the Authority. \nDue to the potential impact of the Local Government Reorganisation this value may rise by 100%. Therefore, Lot two could see a rise of up to \u00a3100,000 and Lot three by an additional \u00a345,000. These figures are estimations and due to only being in the early stages of the process the Authority cannot give any commitment on these figures but would like to build scope into the Framework should the need arise.\nSupplier(s) are invited to demonstrate how the addition requirements could be accommodated and to provide indicative pricing for potential future increases in provision. This information will not be scored but will be used to inform forward planning and ensure the framework remains scalable and flexible.\nPLEASE NOTE WE ARE ONLY COMMENCING STAGE ONE SO NOT ALL DOCUMENTS ARE AVAILABLE AT THIS STAGE.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-08T15:18:14Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "080705-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/080705-2025"
      }
    ],
    "expressionOfInterestDeadline": "2026-01-27T12:00:00Z",
    "hasRecurrence": true,
    "id": "P557 / TD2291",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Bailiff services",
            "id": "75242110",
            "scheme": "CPV"
          },
          {
            "description": "Collection agency services",
            "id": "79940000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF11"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Administration services",
            "id": "75100000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF11"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Data analysis services",
            "id": "72316000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF11"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 100,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-07-01T23:59:59+01:00",
          "maxExtentDate": "2031-07-01T23:59:59+01:00",
          "startDate": "2026-07-02T00:00:00+01:00"
        },
        "description": "To supply the enforcement services to Derby City Council",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "There will be an option to extend the Framework for two years in annual increments of twelve months, subject to satisfactory performance and business needs. Maximum Framework period is four years"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "\u2022\tPrice - 0%\n\u2022\tQuality - 100%\nAs the rate chargeable to debtors is fixed, pricing will not form part of the evaluation for Lot One. Accordingly, the assessment for this Lot will be based solely on Part Five: Quality Response, which will account for 100% of the overall weighted score.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Enforcement Services",
        "value": {
          "amount": 0,
          "amountGross": 0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-07-01T23:59:59+01:00",
          "maxExtentDate": "2031-07-01T23:59:59+01:00",
          "startDate": "2026-07-02T00:00:00+01:00"
        },
        "description": "The supply of Litigation Services to the Derby City Council (\"the Council\")",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "There will be an option to extend the Framework for two years in annual increments of twelve months, subject to satisfactory performance and business needs. Maximum Framework period is four years"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "\u2022\tPrice - 50%\n\u2022\tQuality\t- 50%",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Litigation Services",
        "value": {
          "amount": 100000,
          "amountGross": 120000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-07-01T23:59:59+01:00",
          "maxExtentDate": "2031-07-01T23:59:59+01:00",
          "startDate": "2026-07-02T00:00:00+01:00"
        },
        "description": "The supply of Data Analytic Services to Derby City Council (\"the Council\")",
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "There will be an option to extend the Framework for two years in annual increments of twelve months, subject to satisfactory performance and business needs. Maximum Framework period is four years"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "\u2022\tPrice - 50%\n\u2022\tQuality\t- 50%",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Data Analytic Services",
        "value": {
          "amount": 45000,
          "amountGross": 54000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Stage One - Initial Stage\nThis will be the PSQ stage that suppliers complete to be set up on the Central Digital Platform such as their economic and financial standing and their technical / professional ability. The Council will also ask a series of pass/fail questions which bidders have to complete. Only bidders that have passed this stage will be accepted on to Stage Two.\nStage Two - Quality and Pricing\nBidders will need to complete a series of quality questions based on how they will carry out the contract and also complete the pricing sheet for their tendered lots."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-01-01T23:59:59Z"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "The tender will be published on https://www.eastmidstenders.org/ \nThe deadline to request to participate (Stage 1) is the 27th January 2026. \nFurther details can be accessed via the tender document which are available on the above link. Please search for TD2291. \nPlease note- we will only accept expressions of interest through the e-tendering system.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "The award criteria, which will be used to evaluate bids and select a successful Supplier(s) to which the Council intends to award the framework, are designed to allow the selection of the bid that represents the most advantageous tender, rather than lowest price alone.  This evaluation will be based on a combination of quality and financial criteria as set out below.\nLot 1\n\u2022\tPrice - 0%\n\u2022\tQuality - 100%\nAs the rate chargeable to debtors is fixed, pricing will not form part of the evaluation for Lot One. Accordingly, the assessment for this Lot will be based solely on Part Five: Quality Response, which will account for 100% of the overall weighted score.\nLot 2 and 3\n\u2022\tPrice\t50%\n\u2022\tQuality\t50%",
        "method": "withoutReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "title": "TD2291 - Debt Resolution Services",
    "value": {
      "amount": 145000,
      "amountGross": 174000,
      "currency": "GBP"
    }
  }
}