Framework Agreement for the provision of planned and reactive works

{
  "buyer": {
    "id": "GB-COH-10847254",
    "name": "Simply Serve Ltd"
  },
  "date": "2025-12-08T13:22:56Z",
  "id": "080609-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0569a5",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PZLV-9789-JMMW",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Yeovil",
        "postalCode": "BA21 4AT",
        "region": "UKK23",
        "streetAddress": "Level 1 Yeovil District Hospital"
      },
      "contactPoint": {
        "email": "iain.copeland@somersetft.nhs.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.SimplyServeLtd.co.uk"
      },
      "id": "GB-COH-10847254",
      "identifier": {
        "id": "10847254",
        "scheme": "GB-COH"
      },
      "name": "Simply Serve Ltd",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PNWR-4212-QWHQ",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Taunton",
        "postalCode": "TA1 5DA",
        "region": "UKK23",
        "streetAddress": "Musgrove Park Hospital"
      },
      "contactPoint": {
        "email": "iain.copeland@somersetft.nhs.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-NHS-RH5",
      "identifier": {
        "id": "RH5",
        "scheme": "GB-NHS"
      },
      "name": "SOMERSET NHS FOUNDATION TRUST",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Taunton",
        "postalCode": "TA1 4DY",
        "region": "UKK23",
        "streetAddress": "County Hall, The Crescent"
      },
      "contactPoint": {
        "email": "iain.copeland@somersetft.nhs.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PPGC-1434-MQPJ",
      "identifier": {
        "id": "PPGC-1434-MQPJ",
        "scheme": "GB-PPON"
      },
      "name": "Somerset Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-23T23:59:59Z"
    },
    "description": "This framework covers both reactive and planned maintenance services for drainage, flooring, and electrical systems across Somerset NHS Foundation Trust and Somerset Council sites. Contractors will deliver emergency call-outs, routine repairs, and scheduled works in compliance with the specification. \nThe framework will be split into the following three lots:\n - Lot 1 - Planned and Reactive Drainage Works\n - Lot 2 - Planned and Reactive Flooring Works \n - Lot 3 - Planned and Reactive Electrical Works \nThe maximum total value of this framework is \u00a310,000,000 excluding VAT. This figure is not an estimate of anticipated spend; it has been intentionally set at a higher level to ensure sufficient capacity for all potential call-off contracts over the full maximum framework term of eight years.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-08T13:22:56Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "080609-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/080609-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-07T12:00:00Z"
    },
    "id": "ocds-h6vhtk-0569a5",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Drainage works",
            "id": "45232452",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK23"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Floor laying and covering work",
            "id": "45432100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK23"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Electrical installation work",
            "id": "45310000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK23"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2034-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00"
        },
        "description": "Contractors must be capable of delivering a full range of reactive drainage services, including emergency unblocking of internal and external drainage systems using mechanical and high-pressure water jetting methods.\nPlanned drainage works will include the development and implementation of annual maintenance schedules tailored to the specific needs of each site. This will include routine jetting, desilting and inspection of drainage assets.",
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Lot 1 - Planned and Reactive Drainage Works",
        "value": {
          "amount": 3333333.33,
          "amountGross": 4000000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2034-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00"
        },
        "description": "Contractors must be able to respond promptly to flooring-related hazards, including the repair of trip hazards, lifting or damaged floor coverings and water-damaged areas. \nPlanned flooring works will include the full strip-out and replacement of existing floor coverings, including the preparation of subfloors using latex screeds, damp-proof membranes (DPMs) and levelling compounds.",
        "id": "2",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Planned and Reactive Flooring Works",
        "value": {
          "amount": 3333333.33,
          "amountGross": 4000000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2034-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00"
        },
        "description": "Contractors must provide a comprehensive reactive electrical service, including fault finding and repair of lighting and power circuits, emergency lighting failures and fire alarm resets. \nPlanned electrical works will include the completion of Electrical Installation Condition Reports (EICRs) in accordance with BS 7671 or equivalent, with clear coding of defects and prioritised recommendations.",
        "id": "3",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Planned and Reactive Electrical Works",
        "value": {
          "amount": 3333333.33,
          "amountGross": 4000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "For further information, including access to the tender documents, please visit: https://atamis-1928.my.site.com/s/Welcome\nPlease note that members of the project team will be on annual leave during the Christmas period, with significantly reduced staff from 19th December 2025 until 5th January 2026. Any clarification requests submitted during this time may not be opened or answered until the team returns. All messages received during this period will be responded to as soon as possible, but please expect a delay while colleagues are out of the office. We encourage you to review the documentation early and submit any queries before this period wherever possible.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "Somerset NHS Foundation Trust will act as the Lead Authority for this procurement process. While it is expected that the majority of services will be delivered at Yeovil District Hospital, the resulting framework agreement will be accessible for use by all sites within Somerset NHS Foundation Trust, Simply Serve Limited and Somerset Council. \nThe Authority reserves the right to extend the use of this framework to additional sites operated by these organisations during the term of the agreement, where such inclusion is operationally necessary and consistent with the scope of services described in this specification. Any new sites added will be communicated to suppliers in advance.",
        "description": "Please see details set out in the tender documentation",
        "isOpenFrameworkScheme": true,
        "maximumParticipants": 4,
        "method": "withAndWithoutReopeningCompetition",
        "openFrameworkSchemeEndDate": "2034-05-31T23:59:59+01:00",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-01-19T12:00:00Z"
    },
    "title": "Framework Agreement for the provision of planned and reactive works",
    "value": {
      "amount": 10000000,
      "amountGross": 12000000,
      "currency": "GBP"
    }
  }
}