ID 5830602 - PSNI - Provision of Catering, Cleaning and Ancillary Services

{
  "buyer": {
    "id": "GB-PPON-PJGZ-5912-BTWQ",
    "name": "Police Service of Northern Ireland (PSNI)"
  },
  "date": "2025-12-08T12:28:57Z",
  "id": "080572-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05e020",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Carrickfergus",
        "postalCode": "BT38 8PL",
        "region": "UKN0F",
        "streetAddress": "Seapark, 151 Belfast Road"
      },
      "contactPoint": {
        "email": "Justice.CPD@finance-ni.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "https://www.psni.police.uk/"
      },
      "id": "GB-PPON-PJGZ-5912-BTWQ",
      "identifier": {
        "id": "PJGZ-5912-BTWQ",
        "scheme": "GB-PPON"
      },
      "name": "Police Service of Northern Ireland (PSNI)",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT3 9ED",
        "region": "UKN06",
        "streetAddress": "Clare House, 303 Airport Road West"
      },
      "contactPoint": {
        "email": "Justice.CPD@finance-ni.gov.uk"
      },
      "details": {
        "url": "https://www.finance-ni.gov.uk/topics/procurement"
      },
      "id": "GB-PPON-PVWG-8426-YWXV",
      "identifier": {
        "id": "PVWG-8426-YWXV",
        "scheme": "GB-PPON"
      },
      "name": "CPD - Supplies \u0026 Services Division",
      "roleDetails": "Construction and Procurement Delivery \u2013 Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-16T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "As per Tender documentation.\nContract Value \nThe estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority. "
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Police Service of Northern Ireland (PSNI) seek to establish a Contract for the provision of catering, cleaning and ancillary services across the PSNI estate. The PSNI catering, cleaning and ancillary services contract comprises of a number of service streams to include restaurant catering, operational catering, general cleaning, forensic cleaning, vehicle cleaning and custody decontamination cleaning.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-08T12:28:57Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "080572-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/080572-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-12T15:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "ID 5830602",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Canteen and catering services",
            "id": "55500000",
            "scheme": "CPV"
          },
          {
            "description": "Cleaning services",
            "id": "90910000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "The PSNI seek to drive greater cross-functionality across the various cleaning functions. Synergy exists between catering and cleaning and by combining services will optimise service delivery through a more integrated approach, reducing management and transaction costs. This will also allow for greater flexibility to better utilise Supplier resources and deliver more effective services. Call out services such as vehicle, custody and crime scene have synergy with main cleaning services and thus provide greater operational and cost effectiveness. "
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As per Tender documentation.\nWeighting - 9.8",
              "name": "AC1 Implementation and Transition of Catering and Cleaning Services",
              "type": "quality"
            },
            {
              "description": "As per Tender documentation.\nWeighting - 21%",
              "name": "AC2 Service Delivery",
              "type": "quality"
            },
            {
              "description": "As per Tender documentation.\nWeighting - 14%",
              "name": "AC3 Contract Management \u2013 Services",
              "type": "quality"
            },
            {
              "description": "As per Tender documentation.\nWeighting - 4.9%",
              "name": "AC4 Contract Management \u2013 Workforce Management",
              "type": "quality"
            },
            {
              "description": "As per Tender documentation.\nWeighting - 4.9%",
              "name": "AC5 Contract Management \u2013 Performance Monitoring and Communication",
              "type": "quality"
            },
            {
              "description": "As per Tender documentation.\nWeighting - 4.2%",
              "name": "AC6 Health and Safety to include Food Safety and Hygiene",
              "type": "quality"
            },
            {
              "description": "As per Tender documentation.\nWeighting - 5.6%",
              "name": "AC7 Social Value \u2013 Indicator 1.4",
              "type": "quality"
            },
            {
              "description": "As per Tender documentation.\nWeighting - 5.6%",
              "name": "AC8 Social Value \u2013 Indicator 4.1",
              "type": "quality"
            },
            {
              "description": "As per Tender documentation.\nWeighting - 30%",
              "name": "AC9 Price",
              "type": "price"
            }
          ],
          "weightingDescription": "70% qualitative and 30% quantitative.\nThis competition also includes a Mandatory Requirement which will be scored on a Pass/Fail basis. Please refer to the Instructions to Tender document for further information on all criteria."
        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59+01:00",
          "maxExtentDate": "2033-06-30T23:59:59+01:00",
          "startDate": "2026-07-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Optional extension period comprising of up to 27 months."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per Tender documentation.  ",
              "type": "economic"
            },
            {
              "description": "As per Tender documentation.  ",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "value": {
          "amount": 73000000,
          "amountGross": 87600000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2032-03-31T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "Tenders must be submitted electronically via the  relevant Call for Tender (CfT) opportunity  on eTendersNI, website details immediately below.\nPaper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.\nThe tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-07T15:00:00+00:00"
    },
    "title": "ID 5830602 - PSNI - Provision of Catering, Cleaning and Ancillary Services",
    "value": {
      "amount": 73000000,
      "amountGross": 87600000,
      "currency": "GBP"
    }
  }
}