Barrhead Housing Association - Four Year Contract for Gas Servicing and Boiler Replacement Works

{
  "buyer": {
    "id": "GB-FTS-112604",
    "name": "Barrhead Housing Association"
  },
  "date": "2025-12-05T16:31:22Z",
  "description": "SPD, Part IV Section C \u0027Technical and Professional Ability\u0027 will be scored on a pass or\nfail basis using the following scoring methodology;\n0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores \u20180 \u2013 Unacceptable\u2019 against any question will be disqualified.\n1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.\n2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.\n3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.\n4 \u2013 Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled.\n5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.\nA Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail.\nBarrhead Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=817825.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nPlease refer Tender Document 9 \u0027Community Benefits\u0027\n(SC Ref:817825)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=817825",
  "id": "080341-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000817825",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-05f027",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Barrhead",
        "postalCode": "G78 1SB",
        "region": "UKM83",
        "streetAddress": "60-70 Main Street"
      },
      "contactPoint": {
        "email": "scotts@barrheadha.org",
        "name": "Scott Stewart",
        "telephone": "+44 1418810638",
        "url": "https://www.publiccontractsscotland.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Registered Social Landlord",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Housing and community amenities",
            "id": "06",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.barrheadha.org"
      },
      "id": "GB-FTS-112604",
      "identifier": {
        "legalName": "Barrhead Housing Association"
      },
      "name": "Barrhead Housing Association",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Paisley",
        "postalCode": "PA3 3BB",
        "region": "UKM83",
        "streetAddress": "Pavilion 3, St James Business Park, Linwood Road"
      },
      "contactPoint": {
        "email": "alan.shanks@ada-cc.co.uk",
        "name": "Alan Shanks",
        "telephone": "+44 1418160184"
      },
      "details": {
        "url": "https://www.publiccontractsscotland.gov.uk"
      },
      "id": "GB-FTS-30814",
      "identifier": {
        "legalName": "A.D.A Construction Consultants"
      },
      "name": "A.D.A Construction Consultants",
      "roles": [
        "processContactPoint"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow"
      },
      "id": "GB-FTS-2494",
      "identifier": {
        "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
      },
      "name": "Glasgow Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2026-01-19T12:00:00Z"
    },
    "bidOpening": {
      "date": "2026-01-19T12:00:00Z"
    },
    "classification": {
      "description": "Repair and maintenance services of building installations",
      "id": "50700000",
      "scheme": "CPV"
    },
    "communication": {
      "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "Tender Document 8 \u0027Key Performance Indicators\u0027 attached to this Contract Notice.\nWhere performance falls below the minimum acceptable level during the Contract, the Contractor will be required to produce a Remedial\nPlan for the approval of Barrhead Housing Association.\nFailure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the Contractor."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Contract primarily involves Gas Servicing and Boiler Replacement Works though installation of new condensing combination boilers, controls and flues throughout tenant occupied properties within East Renfrewshire.  Specifically the services and works are envisaged to include;\nAn annual gas service and reactive maintenance (including parts) to each property, also including the recording, testing and service to existing smoke, heat and CO detectors.  At the date of inviting tenders, Barrhead Housing Association require the annual gas service and reactive maintenance to be provided to 1,021no properties and Barrhead Housing Association office;\nReplacement of existing boilers with new condensing combination boilers, control and flues to approximately 89no properties during financial year 2026-2027 and 83no properties during financial year 2027-2028.  Barrhead Housing Association may also require additional replacement works to boilers or full heating systems during the potential seven year contract period, which will be determined during the contract period once Barrhead Housing Associations budget\u2019s and planned maintenance requirements become known for each financial year after the initial two year period of the contract;\nAn annual service and reactive maintenance to 6no properties with existing electrical heating systems also including the recording, testing and service to existing smoke, heat and CO detectors; and\nAnnual servicing of NIBE S735-7 Exhaust Air Heat Pump (EAHP) systems to 12no new build flatted properties in Barrhead Town Centre that are due for completion in late 2026 and may be included as a requirement by Barrhead Housing Association during financial year 2027-2028.  The cost and rates annual servicing of the EAHP systems will be agreed as a variation between the Contractor and Barrhead Housing Association during the contract period.\nThe Contract duration is four years (forty-eight months) from the commencement date of 1 April 2026 until 31 March 2030.\nSubject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator\u2019s (Refer Tender Document 8) it is intended that the Contract will be extended by a further years until 31 March 2033.",
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-05f027",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Miscellaneous repair and maintenance services",
            "id": "50800000",
            "scheme": "CPV"
          },
          {
            "description": "Gas appliance maintenance services",
            "id": "50531200",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of boilers",
            "id": "50531100",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services for non-electrical machinery",
            "id": "50531000",
            "scheme": "CPV"
          },
          {
            "description": "Radiators and boilers",
            "id": "44621000",
            "scheme": "CPV"
          },
          {
            "description": "Radiators",
            "id": "44621100",
            "scheme": "CPV"
          },
          {
            "description": "Central-heating radiators",
            "id": "44621110",
            "scheme": "CPV"
          },
          {
            "description": "Non-electrically-heated central-heating radiators",
            "id": "44621111",
            "scheme": "CPV"
          },
          {
            "description": "Parts of central-heating radiators",
            "id": "44621112",
            "scheme": "CPV"
          },
          {
            "description": "Boilers",
            "id": "44621200",
            "scheme": "CPV"
          },
          {
            "description": "Central-heating boilers",
            "id": "44621220",
            "scheme": "CPV"
          },
          {
            "description": "Parts of central-heating boilers",
            "id": "44621221",
            "scheme": "CPV"
          },
          {
            "description": "Central-heating equipment",
            "id": "39715210",
            "scheme": "CPV"
          },
          {
            "description": "Plumbing and heating materials",
            "id": "44115200",
            "scheme": "CPV"
          },
          {
            "description": "Heating materials",
            "id": "44115220",
            "scheme": "CPV"
          },
          {
            "description": "Heating pipes",
            "id": "44163121",
            "scheme": "CPV"
          },
          {
            "description": "Tanks, reservoirs and containers; central-heating radiators and boilers",
            "id": "44600000",
            "scheme": "CPV"
          },
          {
            "description": "Central-heating radiators and boilers and parts",
            "id": "44620000",
            "scheme": "CPV"
          },
          {
            "description": "Heating works",
            "id": "45232141",
            "scheme": "CPV"
          },
          {
            "description": "Electrical installation work of heating and other electrical building-equipment",
            "id": "45315000",
            "scheme": "CPV"
          },
          {
            "description": "Heating, ventilation and air-conditioning installation work",
            "id": "45331000",
            "scheme": "CPV"
          },
          {
            "description": "Central-heating installation work",
            "id": "45331100",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of central heating",
            "id": "50720000",
            "scheme": "CPV"
          },
          {
            "description": "Commissioning of heating installations",
            "id": "50721000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM83"
          }
        ],
        "deliveryLocation": {
          "description": "Barrhead, Neilston, Newton Mearns, Thornliebank and Giffnock, East Renfrewshire"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "80",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "20",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public\nContracts (Scotland) Regulations 2015.\nSPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "May take up option of three further years (2030-2033) at an estimated value 318000 GBP (excluding VAT) per annum.\nThe annual anticipated cost per annum within the Contract Notice excluding VAT is 111000 GBP for gas servicing and 207000 for planned maintenance replacements of existing boilers or full heating systems during the contract period"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "value": {
          "amount": 2226000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "2029 at the earliest if the optional three year extension is not applied"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Gas Safe Register\nNICEIC or SELECT Electrical Contractors Association of Scotland",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders will be required to have a minimum \u0027general\u0027 yearly turnover of 636,000 GBP for the last two years or have an average yearly turnover of a minimum of 636,000 GBP for the last two years.\nWhere turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.\nIt is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:\nEmployer\u0027s (Compulsory) Liability Insurance - 5,000,000 GBP\nPublic Liability Insurance - 5,000,000 GBP\nProfessional Indemnity Risk Insurance - 1,000,000 GBP",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Question 4C.1.2 - Bidders will be required to provide two examples of Gas Servicing and also two examples of undertaking boiler and heating replacement works to domestic properties that are similar to the requirements of Barrhead Housing Association and demonstrate that they have the relevant experience to deliver the services/supplies as described in part III.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.\nQuestion 4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain.\nThis will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:\na) their standard payment terms\nb) \u226595% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.\nIf the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.\nQuestions 4C8.1 and 4C8.2 - Bidders will be required to confirm their average annual manpower for the last three years. Bidders will be required to confirm their and the number of managerial staff for the last three years.\nQuestion 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in I.1.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-19T12:00:00Z"
    },
    "title": "Barrhead Housing Association - Four Year Contract for Gas Servicing and Boiler Replacement Works",
    "value": {
      "amount": 2226000,
      "currency": "GBP"
    }
  }
}