Lift Servicing and Maintenance Contract (Habinteg)

{
  "buyer": {
    "id": "GB-COH-IP19341R",
    "name": "Habinteg Housing Association Limited"
  },
  "date": "2025-12-05T12:15:20Z",
  "id": "080110-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05e9ce",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "IP19341R",
          "scheme": "GB-MPR"
        },
        {
          "id": "PMCD-7626-HQTP",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bradford",
        "postalCode": "BD11 1DR",
        "region": "UKE42",
        "streetAddress": "Chapman House, Unit 1, Adwalton Business Park"
      },
      "contactPoint": {
        "email": "rebeccahow@ssfh.org.uk",
        "name": "Rebecca How"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.habinteg.org.uk/"
      },
      "id": "GB-COH-IP19341R",
      "identifier": {
        "id": "IP19341R",
        "scheme": "GB-COH"
      },
      "name": "Habinteg Housing Association Limited",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PGNT-9288-TPMJ",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SE1 8NW",
        "region": "UKI44",
        "streetAddress": "230 Blackfriars Road"
      },
      "contactPoint": {
        "email": "rebeccahow@ssfh.org.uk",
        "name": "Rebecca How"
      },
      "id": "GB-COH-16356505",
      "identifier": {
        "id": "16356505",
        "scheme": "GB-COH"
      },
      "name": "SHARED SERVICES FOR HOUSING LIMITED",
      "roleDetails": "Shared Service for Housing (SSfH) is acting as the managing and contact organisation on behalf of the Contracting Authority for this tender opportunity, carrying out the role as Procurement Consultant.",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PTVM-1586-WXHP",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bromley",
        "postalCode": "BR2 9LD",
        "region": "UKI61",
        "streetAddress": "Regis House, 42b Homesadale Road"
      },
      "contactPoint": {
        "email": "enquiry@cook-associates.co.uk"
      },
      "details": {
        "url": "http://www.cook-associates.co.uk"
      },
      "id": "GB-COH-05736712",
      "identifier": {
        "id": "05736712",
        "scheme": "GB-COH"
      },
      "name": "COOK \u0026 ASSOCIATES LIFT CONSULTANTS LIMITED",
      "roleDetails": "Lift Consultants",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Although the original tender deadline was longer than the legislative period required under PA2023 to allow for the Christmas and New Year shutdown, Habinteg has agreed to extend the tender deadline. \nThe new tender deadline will be 12pm (noon) on 20th January 2026. \nThe clarification deadline has also been updated to reflect this extension. The new clarification deadline will be 13th January 2026.",
        "id": "080110-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2026-04-23T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Please see Schedule 3, Contract (Terms and Conditions)."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Habinteg wishes to invite Tender Responses for the supply of services and works in respect of Lifts across the Habinteg estate to ensure all properties remain compliant, whilst residents remain safe within their homes and facilitate daily activity.\nThe Supplier shall be responsible for all servicing, planned and reactive maintenance of lifts located within properties tenanted by Habinteg.\nA professionally managed service is to be provided for both Planned and Reactive Maintenance activities.\nThe Supplier shall ensure the availability of qualified on-call personnel to respond to maintenance issues and system failures twenty-four hours a day, seven days a week, throughout the entire calendar year, including public holidays.\nHabinteg is a registered social housing provider with 50 years\u0027 experience building and promoting accessible homes and communities, operating across England.  Habinteg has a range of general needs properties built specifically to meet accessible and adaptable requirements of customers. Habinteg supports a wide range of customers including older and disabled people, and families with disabled children.\u202f\nHabinteg is undertaking an Open Procedure to select a suitable Supplier to deliver the Passenger Lift Servicing and Maintenance Contract to commence 1st August 2026 (an initial three (3) year contract term, with two (2) optional one (1) year extensions, a maximum potential term of five (5) years).\nThe estimated contract value is between \u00a3250,000 - \u00a3350,000 for the full contract term.\nSite visit will take place as part of this Tendering Procedure on Tuesday 9th December and attendance must be registered by Friday 5th December through ProContract.\nFull scope details can be found with the associated tender documents at ProContract.\nWithin the Pricing Schedule of this tender, the Contracting Authority has stated a number of assets/properties that the Supplier will be expected to deliver services to - if this list of assets/properties needs to be modified throughout the contract term, this will be considered a \"materialisation of a known risk\".\nThe tender deadline for this opportunity is 12pm (noon) on 20th January 2026.\nPlease note that Shared Service for Housing (SSfH) is acting as the managing organisation on behalf of Habinteg for this tender opportunity.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "All documentation can be found within the attachments section of\nProContract, with a list of Schedules/Appendices within Schedule 1.\nhttps://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-e\nf11-8132-005056b64545\u0026v=2",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-ef11-8132-005056b64545\u0026v=2"
      },
      {
        "datePublished": "2025-12-05T12:15:20Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "080110-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/080110-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-13T17:00:00Z"
    },
    "hasRecurrence": true,
    "id": "HHA.A.C.25.025 02",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Lift-maintenance services",
            "id": "50750000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As per procurement documents (see Schedule 1 and the ProContract Questionnaire).",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As per procurement documents (see Schedule 1, the Pricing Schedule and the ProContract Questionnaire).",
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
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          ]
        },
        "contractPeriod": {
          "endDate": "2029-07-31T23:59:59+01:00",
          "maxExtentDate": "2031-07-31T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire)"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire).",
              "type": "economic"
            },
            {
              "description": "Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire).",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 350000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2028-12-01T23:59:59Z"
        }
      ]
    },
    "riskDetails": "The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise:\n1. Risk of legislative changes, regulatory changes or changes in law during the term of a Contract\n2. Risk of unforeseen changes to delivery/operational standards\n3. Risk of changes in technology, IT solutions or systems\n4. Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services\n5. Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost-of-living crisis)\n6. Risk of unforeseen political impact\n7. Risk of decrease/increase in property volume.\nWithin the Pricing Schedule of this tender, the Contracting Authority has stated a number of assets/properties that the Supplier will be expected to deliver services to - if this list of assets/properties needs to be modified throughout the contract term, this will be considered a \"materialisation of a known risk\".",
    "status": "active",
    "submissionMethodDetails": "A Tender Response must be submitted via ProContract for the Supplier to be considered for the award of the Contract in the Tendering Procedure.\nhttps://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-ef11-8132-005056b64545\u0026v=2\nTender Responses and communications submitted by Suppliers via any other means will be excluded.\nSuppliers that require any technical assistance in using the portal or have any difficulty registering or logging in, should contact the ProContract helpdesk:\no 0330 005 0352 (9am - 5.30pm Mon - Fri)\no suppliersupport@proactisservicedesk.com\no \"Submit a Ticket\" to the helpdesk (via\nhttps://suppliersupport.proactisservicedesk.com/s/?language=en_US)\nFull details around submitting a compliant tender can be found within Schedule 1 of the associated tender documents.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-20T12:00:00Z"
    },
    "title": "Lift Servicing and Maintenance Contract (Habinteg)",
    "value": {
      "amountGross": 350000,
      "currency": "GBP"
    }
  }
}