Fleet Management System

{
  "buyer": {
    "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/j7Z7HeBZ",
    "name": "Scottish Water"
  },
  "date": "2025-10-15T08:07:23+01:00",
  "id": "07c869aa-e547-47e0-88e6-deae909f47fa-868178",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-b5fd17-ee9e42a8-ff14-4808-aa40-9f4d6428ecf2",
  "parties": [
    {
      "address": {
        "countryName": "Scotland",
        "locality": "Glasgow",
        "postalCode": "G33 6FB",
        "streetAddress": "The Bridge, 6 Buchanan Gate, Stepps"
      },
      "contactPoint": {
        "email": "Mark.Duignan@scottishwater.co.uk",
        "name": "Mark Duignan"
      },
      "details": {
        "url": "https://www.scottishwater.co.uk/about-us/procurement-and-supply-chain/supplying-scottish-water"
      },
      "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/j7Z7HeBZ",
      "identifier": {
        "id": "supplierregistration.cabinetoffice.gov.uk/j7Z7HeBZ",
        "legalName": "Scottish Water",
        "scheme": "GB-SRS"
      },
      "name": "Scottish Water",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderAmendment"
  ],
  "tender": {
    "classification": {
      "description": "Fleet management, repair and maintenance services",
      "id": "50111000",
      "scheme": "CPV"
    },
    "contractPeriod": {
      "endDate": "2030-03-01T23:59:59Z",
      "startDate": "2026-03-02T00:00:00Z"
    },
    "datePublished": "2025-10-14T15:55:49+01:00",
    "description": "The new contract seeks to meet a number of requirements in its provision of a cloud-based fleet management system. These include:\r\n\u2022 Data Migration (if required)\r\n\u2022 Fleet asset inventory - LCV, HGVs, plant items and auxiliary  equipment.\r\n\u2022 Driver details\r\n\u2022 Supplier management.\r\n\u2022 Operator Licencing information including details of operating centres.\r\n\u2022 Maintenance records.\r\n\u2022 Accident management.\r\n\u2022 Document management.\r\n\u2022 Hold scheduled maintenance requirements based on asset categories.\r\n\u2022 Report on scheduled maintenance compliance \r\n\u2022 Ability to produce a Forward Maintenance Planner, rolling 12 months.\r\n\u2022 Appointment scheduling.\r\n\u2022 Must be able to mark vehicles as off road and run reports to highlight vehicles that are off road.\r\n\u2022 Customised billing reports and closed off accounting periods.  Allocation of purchase orders.\r\n\u2022 Report on asset file compliance.\r\n\u2022 Supplier must have earned recognition status.\r\n\u2022 Host fines and fixed penalty notice information\r\nFurthermore, the new contract will seek to meet the following functionality requirements:\r\n\u2022 Must be able to run custom reports for FMP / Vehicle Records, Transactions, Recharges, \r\n\u2022 Ability to develop/consume web service APIs with other software systems i.e. Telematics\r\n\u2022 Manual upload tools - (flexibility for users to import records through common templates etc. - without the requirements to involve suppliers, want as much automated as possible to reduce input where possible).\r\n\u2022 Upload tools to make multiple changes over a number of assets at the same time \r\n\u2022 Hosting SW org structure i.e. different departments and aggregates of departments i.e. business areas; directorates \r\n\u2022 Users structure - drivers and managers (linked to departments) where assets would be stored against \r\n\u2022 Access restrictions based on departments or aggregates of departments\r\n\u2022 Access restrictions based on asset types.\r\n\u2022 Ability to develop/consume web service APIs with other software systems i.e. telematics, DVSA \u0026 VVR, Smartsheet, DTM.\r\n\r\nBidders must have DVSA Recognition status or be working toward this within timeline acceptable to SW.\r\n\r\nPlease refer to Service Scope in the bidding documents, via the link, for full details.",
    "documents": [
      {
        "dateModified": "2025-10-15T08:07:23+01:00",
        "datePublished": "2025-10-14T15:55:49+01:00",
        "description": "Opportunity notice on Contracts Finder",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "1",
        "language": "en",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/07c869aa-e547-47e0-88e6-deae909f47fa"
      },
      {
        "documentType": "biddingDocuments",
        "id": "2",
        "url": "https://atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects"
      }
    ],
    "id": "SW26/FLE/1527",
    "items": [
      {
        "deliveryAddresses": [
          {
            "countryName": "United Kingdom",
            "region": "Scotland"
          }
        ],
        "id": "1"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure (below threshold)",
    "status": "active",
    "suitability": {
      "sme": true,
      "vcse": true
    },
    "tenderPeriod": {
      "endDate": "2025-11-13T12:00:00Z"
    },
    "title": "Fleet Management System",
    "value": {
      "amount": 200000,
      "currency": "GBP"
    }
  }
}