UWE/003/2025 Cleaning Services

{
  "buyer": {
    "id": "GB-UKPRN-10007164",
    "name": "University of the West of England"
  },
  "date": "2025-12-04T11:33:27Z",
  "id": "079664-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050ef2",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PPXW-8925-GTVT",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bristol",
        "postalCode": "BS16 1QY",
        "region": "UKK12",
        "streetAddress": "Frenchay Campus, Coldharbour Lane"
      },
      "contactPoint": {
        "email": "purchasing@uwe.ac.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-UKPRN-10007164",
      "identifier": {
        "id": "10007164",
        "scheme": "GB-UKPRN"
      },
      "name": "University of the West of England",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Answered Yes - A UK3 was issued on 8th May 2025"
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-11T23:59:59Z"
    },
    "description": "The University of the West of England (UWE) is issuing this Planned Procurement Notice\n(PPN) to invite specialist cleaning companies to participate in the early market engagement\nfor the upcoming requirements for the provision of Cleaning Services. The University\nemploys approx. 140 in-house cleaning personnel across 3 campuses, Frenchay Campus,\nGlenside Campus, and City Campus (Bower Ashton, Spike Island, Arnolfini \u0026 Bush House)\nPlease note this is not a re tender of UWE\u0027s in house cleaning provisions. Our Cleaning\nServices aim to deliver an outstanding level of cleaning across the 3 sites, this is achieved\nthrough training, supervision, and innovation. We use agency staff to support busy periods\nand to cover vacant areas, we are looking for cleaning contractors to cover Frenchay\nCampus, Arnolfini \u0026 Bush House, Spike Island and Bower Ashton plus adhoc cleaning when\nrequired.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-04T11:33:27Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "079664-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/079664-2025"
      }
    ],
    "hasRecurrence": true,
    "id": "UWE/003/2025P",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Cleaning services",
            "id": "90910000",
            "scheme": "CPV"
          }
        ],
        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
      },
      {
        "additionalClassifications": [
          {
            "description": "Cleaning services",
            "id": "90910000",
            "scheme": "CPV"
          }
        ],
        "id": "LOT-0002",
        "relatedLot": "LOT-0002"
      },
      {
        "additionalClassifications": [
          {
            "description": "Cleaning services",
            "id": "90910000",
            "scheme": "CPV"
          }
        ],
        "id": "LOT-0003",
        "relatedLot": "LOT-0003"
      },
      {
        "additionalClassifications": [
          {
            "description": "Cleaning services",
            "id": "90910000",
            "scheme": "CPV"
          }
        ],
        "id": "LOT-0004",
        "relatedLot": "LOT-0004"
      },
      {
        "additionalClassifications": [
          {
            "description": "Cleaning services",
            "id": "90910000",
            "scheme": "CPV"
          }
        ],
        "id": "LOT-0005",
        "relatedLot": "LOT-0005"
      },
      {
        "additionalClassifications": [
          {
            "description": "Cleaning services",
            "id": "90910000",
            "scheme": "CPV"
          }
        ],
        "id": "6",
        "relatedLot": "6"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality: 60% (Service Provision 20%; Technical 20%; Innovation 10%; Social Value 10%)",
              "name": "Quality - Lot 1",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Price: 40%",
              "name": "Price - Lot 1",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-04-26T23:59:59+01:00",
          "maxExtentDate": "2031-04-26T23:59:59+01:00",
          "startDate": "2026-04-27T00:00:00+01:00"
        },
        "description": "Cleaning of all Centre for Sport (CFS) spaces, includes routine cleaning of heavy usage communal/sporting areas, specialist sports hall, gym facilities, plus Christmas \u0026 Summer deep cleans.",
        "hasRenewal": true,
        "id": "LOT-0001",
        "identifiers": [
          {
            "id": "1"
          }
        ],
        "renewal": {
          "description": "2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Frenchay Campus - Centre for Sport",
        "value": {
          "amount": 480000,
          "amountGross": 576000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality: 70% (Service Provision 40%; Technical 10%; Innovation 10%; Social Value 10%)",
              "name": "Lot 2 - Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Lot 2 - Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-04-26T23:59:59+01:00",
          "maxExtentDate": "2031-04-26T23:59:59+01:00",
          "startDate": "2026-04-27T00:00:00+01:00"
        },
        "description": "Frenchay Campus cleaning of Halley Nursery, Subcontractor site offices, Morrisons shop floor \u0026 OneZone servery.",
        "hasRenewal": true,
        "id": "LOT-0002",
        "identifiers": [
          {
            "id": "2"
          }
        ],
        "renewal": {
          "description": "2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Frenchay Campus",
        "value": {
          "amount": 120000,
          "amountGross": 144000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality: 70% (Service Provision 40%; Technical 10%; Innovation 10%; Social Value 10%)",
              "name": "Lot 3 - Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Lot 3 - Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-04-26T23:59:59+01:00",
          "maxExtentDate": "2031-04-26T23:59:59+01:00",
          "startDate": "2026-04-27T00:00:00+01:00"
        },
        "description": "Bower Ashton \u0026 Spike Island Campus, cleaning of gallery area, classrooms, computer rooms, office areas, communal areas, refectory areas, toilets and workshops.",
        "hasRenewal": true,
        "id": "LOT-0003",
        "identifiers": [
          {
            "id": "3"
          }
        ],
        "renewal": {
          "description": "2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Bower Ashton Campus",
        "value": {
          "amount": 120000,
          "amountGross": 144000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality: 70% (Service Provision 40%; Technical 10%; Innovation 10%; Social Value 10%)",
              "name": "Lot 4 - Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Lot 4 - Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-04-26T23:59:59+01:00",
          "maxExtentDate": "2031-04-26T23:59:59+01:00",
          "startDate": "2026-04-27T00:00:00+01:00"
        },
        "description": "Arnolfini \u0026 Bush House includes cleaning of toilets, auditorium, light studio, dark studio, galleries 2, 3 and 4, dressing rooms and backstage.",
        "hasRenewal": true,
        "id": "LOT-0004",
        "identifiers": [
          {
            "id": "4"
          }
        ],
        "renewal": {
          "description": "2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "City Campus",
        "value": {
          "amount": 120000,
          "amountGross": 144000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality: 70% (Service Provision 40%; Technical 10%; Innovation 10%; Social Value 10%)",
              "name": "Lot 5 - Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Price: 30%",
              "name": "Lot 5 - Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-04-26T23:59:59+01:00",
          "maxExtentDate": "2031-04-26T23:59:59+01:00",
          "startDate": "2026-04-27T00:00:00+01:00"
        },
        "description": "Specialist quarterly deep cleaning at catering sites across the 3 University campuses.",
        "hasRenewal": true,
        "id": "LOT-0005",
        "identifiers": [
          {
            "id": "5"
          }
        ],
        "renewal": {
          "description": "2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Specialist Catering Deep Cleaning - Frenchay, Glenside and Bower Ashton Campuses",
        "value": {
          "amount": 120000,
          "amountGross": 144000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality: 70% (Service Provision 40%; Technical 10%; Innovation 10%; Social Value 10%)",
              "name": "Lot 6 - Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Price: 30%",
              "name": "Lot 6 - Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-04-26T23:59:59+01:00",
          "maxExtentDate": "2031-04-26T23:59:59+01:00",
          "startDate": "2026-04-27T00:00:00+01:00"
        },
        "description": "Adhoc University Cleaning at named sites across the University Estate, includes cleaning of all spaces across the university campuses.",
        "hasRenewal": true,
        "id": "6",
        "renewal": {
          "description": "2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "All UWE Campuses - Adhoc",
        "value": {
          "amount": 120000,
          "amountGross": 144000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2031-04-26T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "Submissions must come through the HE In-Tend Portal:\nhttps://in-tendhost.co.uk/he/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-30T14:00:00Z"
    },
    "title": "UWE/003/2025 Cleaning Services",
    "value": {
      "amount": 1080000,
      "amountGross": 1296000,
      "currency": "GBP"
    }
  }
}