Police Records Management System

{
  "awards": [
    {
      "aboveThreshold": true,
      "assessmentSummariesDateSent": "2025-12-03T00:00:00+00:00",
      "contractPeriod": {
        "endDate": "2032-03-31T23:59:59+01:00",
        "maxExtentDate": "2036-03-31T23:59:59+01:00",
        "startDate": "2026-04-01T00:00:00+01:00"
      },
      "date": "2025-12-03T00:00:00+00:00",
      "documents": [
        {
          "datePublished": "2025-12-03T13:34:36Z",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "079370-2025",
          "noticeType": "UK6",
          "url": "https://www.find-tender.service.gov.uk/Notice/079370-2025"
        }
      ],
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Industry specific software package",
              "id": "48100000",
              "scheme": "CPV"
            },
            {
              "description": "Software support services",
              "id": "72261000",
              "scheme": "CPV"
            },
            {
              "description": "IT services: consulting, software development, Internet and support",
              "id": "72000000",
              "scheme": "CPV"
            },
            {
              "description": "Software-related services",
              "id": "72260000",
              "scheme": "CPV"
            },
            {
              "description": "Software package and information systems",
              "id": "48000000",
              "scheme": "CPV"
            },
            {
              "description": "Software implementation services",
              "id": "72263000",
              "scheme": "CPV"
            },
            {
              "description": "Software consultancy services",
              "id": "72266000",
              "scheme": "CPV"
            },
            {
              "description": "Software supply services",
              "id": "72268000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKG13"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "goods",
      "milestones": [
        {
          "dueDate": "2026-01-14T23:59:59+00:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "renewal": {
        "description": "2 x 24 months"
      },
      "standstillPeriod": {
        "endDate": "2025-12-12T23:59:59+00:00"
      },
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-PPON-PTWD-1456-LNVJ",
          "name": "NICHE TECHNOLOGY UK LIMITED"
        }
      ],
      "title": "Police Records Management System",
      "value": {
        "amount": 4977200,
        "amountGross": 5972640,
        "currency": "GBP"
      }
    }
  ],
  "bids": {
    "details": [
      {
        "id": "2",
        "relatedLots": [
          "1"
        ],
        "status": "valid",
        "tenderers": [
          {
            "id": "GB-PPON-PTWD-1456-LNVJ",
            "name": "NICHE TECHNOLOGY UK LIMITED"
          }
        ]
      }
    ],
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "1",
        "value": 6
      },
      {
        "id": "2",
        "measure": "finalStageBids",
        "relatedLot": "1",
        "value": 1
      },
      {
        "id": "3",
        "measure": "smeFinalStageBids",
        "relatedLot": "1",
        "value": 1
      },
      {
        "id": "4",
        "measure": "vcseFinalStageBids",
        "relatedLot": "1",
        "value": 0
      }
    ]
  },
  "buyer": {
    "id": "GB-PPON-PXNY-4251-DZLZ",
    "name": "The Police and Crime Commissioner for Warwickshire"
  },
  "date": "2025-12-03T13:34:36Z",
  "id": "079370-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059af5",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Leek Wootton",
        "postalCode": "CV35 7QB",
        "region": "UKG13",
        "streetAddress": "Warwickshire Police Headquarters"
      },
      "contactPoint": {
        "email": "procurement@warwickshire.police.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PXNY-4251-DZLZ",
      "identifier": {
        "id": "PXNY-4251-DZLZ",
        "scheme": "GB-PPON"
      },
      "name": "The Police and Crime Commissioner for Warwickshire",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "STOCKTON-ON-TEES",
        "postalCode": "TS22 5TB",
        "region": "UKC11",
        "streetAddress": "Azets, Wynyard Park House,"
      },
      "contactPoint": {
        "email": "PROPOSALS@NICHERMS.COM"
      },
      "details": {
        "publicServiceMissionOrganization": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "vcse": false
      },
      "id": "GB-PPON-PTWD-1456-LNVJ",
      "identifier": {
        "id": "PTWD-1456-LNVJ",
        "scheme": "GB-PPON"
      },
      "name": "NICHE TECHNOLOGY UK LIMITED",
      "roles": [
        "supplier",
        "tenderer"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "The Police \u0026 Crime Commissioner for Warwickshire intends to award a contract for the provision of a Records Management System (RMS) solution and associated services for Warwickshire Police. The requirement was tendered as a single lot under the Procurement Act 2023, using a competitive flexible procedure comprising the following stages:\nStage 1: Participation \u0026 Tender\nStage 2: Demonstrations \u0026 Best and Final Offer (BAFO)\nStage 3: Contract Award\nThe contract covers the implementation of the RMS solution, followed by licensing, support, and maintenance for six years from system go-live, with options to extend for up to two additional periods of 24 months each. Contract dates and extension periods are indicative and subject to final agreement.\nThe value of the contract over the implementation period and the initial 6 years is: \u00a33,428,536.00 plus VAT.  Assuming annual increases of around 3% the total including extensions is likely to be in the range of \u00a34.9m to \u00a35m plus VAT.",
    "id": "WPA25-0035",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "complete",
    "title": "Police Records Management System"
  }
}