HR Management Software

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2029-01-22T23:59:59Z",
        "maxExtentDate": "2031-01-22T23:59:59Z",
        "startDate": "2026-01-23T00:00:00Z"
      },
      "documents": [
        {
          "datePublished": "2025-12-03T13:32:37Z",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "079366-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/079366-2025"
        }
      ],
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Time accounting or human resources software package",
              "id": "48450000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKC"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKD"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKE"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKF"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKG"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKH"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKI"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKJ"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKK"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "goods",
      "milestones": [
        {
          "dueDate": "2026-01-16T23:59:59Z",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "renewal": {
        "description": "In accordance with the Procurement Act 2023, the decision shall be dependent on the pre\u2011market engagement notice submitted near the contract end date. If the proposed candidates are not deemed suitable for our systems under the Act\u0027s supplier assessment provisions, we will maintain the current contract and extend it for an additional two years, subject to the modification rules set out in Part 5 of the Act."
      },
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-10568577",
          "name": "HI BOB (UK) LIMITED"
        }
      ],
      "title": "HR Management Software",
      "value": {
        "amountGross": 728000,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-UKPRN-10001535",
    "name": "Colchester Institute"
  },
  "date": "2025-12-03T13:32:37Z",
  "id": "079366-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05edff",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PNJC-5399-NQZT",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Colchester",
        "postalCode": "CO3 3LL",
        "region": "UKH34",
        "streetAddress": "Sheepen Road"
      },
      "contactPoint": {
        "email": "procurement.team@colchester.ac.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.colchester.ac.uk/"
      },
      "id": "GB-UKPRN-10001535",
      "identifier": {
        "id": "10001535",
        "scheme": "GB-UKPRN"
      },
      "name": "Colchester Institute",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PMJB-3191-TXYJ",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "EC4A 3TW",
        "region": "UKI31",
        "streetAddress": "5 New Street Square"
      },
      "contactPoint": {
        "email": "gerda.williams@hibob.com"
      },
      "details": {
        "scale": "sme",
        "vcse": false
      },
      "id": "GB-COH-10568577",
      "identifier": {
        "id": "10568577",
        "scheme": "GB-COH"
      },
      "name": "HI BOB (UK) LIMITED",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "The Colchester Institute has a requirement to appoint a supplier for the supply, implementation and maintenance of a Human Resource Management software system.\nIt is a requirement that the new system will go live at the start of 01/06/2026. The College has a turnover circa \u00a340 million. \nModules to include:\nCore HR\nLMS\nPerformance Management",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "ocds-h6vhtk-05edff",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete",
        "suitability": {
          "sme": true
        }
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The contract award is based on:\nProcurement Act 2023 Regulation 41 Sch.5:\nSingle supplier:\nThe HR Management Software Contract will cover the period from the conclusion of the current contract on 23rd January 2026 and will endure for 3 years, plus two optional one-year extensions periods. The contract will be awarded in accordance with the Procurement Act 2023 (PA23) and the Procurement Regulations 2024. It is considered that this contract can be awarded by way of a Direct Award to HIBOB in accordance with Schedule 5 - Single Supplier, paragraph 10 of the PA23 due to the unique compatibility reasons relating to other systems used by Colchester Institute. \nOver a two month period, Colchester Institute undertook market engagement to identify a suitable supplier for the HR Management Software Contract that could integrate effectively with our existing systems. Following this process, HIBOB was identified as the supplier whose solution demonstrated compatibility with our other systems used across the college. This compatibility ensured compliance with the Procurement Act 2023 by delivering value for money, avoiding disproportionate redesign and modification costs, and mitigating risks of inefficiency or unnecessary expenditure in adapting other systems.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersTechnicalReasons"
      }
    ],
    "status": "complete",
    "title": "HR Management Software"
  }
}