Plant Service Inspection Maintenance and Repair (SIMAR)

{
  "buyer": {
    "id": "GB-PPON-PNWW-1475-NYLN",
    "name": "ENVIRONMENT AGENCY"
  },
  "date": "2025-12-02T10:22:12Z",
  "id": "078768-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04fb8b",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1P 4DF",
        "region": "UKI32",
        "streetAddress": "Seacole Building, 2 Marsham Street"
      },
      "contactPoint": {
        "email": "rachael.burton@defra.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://defra-family.force.com/s/Welcome"
      },
      "id": "GB-PPON-PNWW-1475-NYLN",
      "identifier": {
        "id": "PNWW-1475-NYLN",
        "scheme": "GB-PPON"
      },
      "name": "ENVIRONMENT AGENCY",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1P 4DF",
        "region": "UKI32",
        "streetAddress": "Seacole Building, 2 Marsham Street"
      },
      "contactPoint": {
        "email": "rachael.burton@defra.gov.uk"
      },
      "details": {
        "url": "https://defra-family.force.com/s/Welcome"
      },
      "id": "GB-PPON-PNBD-3289-CDGX",
      "identifier": {
        "id": "PNBD-3289-CDGX",
        "scheme": "GB-PPON"
      },
      "name": "DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS",
      "roleDetails": "Defra group Commercial will manage this procurement on behalf of the Environment Agency.",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-04-27T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Defra have a requirement for the provision of Servicing, Inspection, Maintenance and Repair (SIMAR) services for Plant assets to support the Environment Agency and other Defra Groups. Key requirements of this contract are: \n\u2022 The provision of a 24 / 7 national service \n\u2022 A flexible and cost-effective supplier \n\u2022 Competent and trained staff \n\u2022 Ability to service, inspection, maintain, repair and operate a legally compliant fleet \n\u2022 Provision of 24 / 7 breakdown and recovery services \n\u2022 Minimal disruption to business operations/minimal downtime of assets \n\u2022 A sustainable approach to all areas of operations \n\u2022 The ability to repair and refurbish assets as required (predominantly plant)\nDefra would like to put in place a contract with a single supplier for an initial contract duration of 3 years, with an option to extend for a further 3 x 12 month periods.\nKnown Risks\nRisk Category: Regulatory Changes\nDescription:\nThere is a reasonable likelihood of changes to regulations during the contract term. \nImpact on Contract:\nSuch changes may require adjustments to:\n\u2022 Technical specifications of goods or services.\n\u2022 Compliance documentation and reporting processes.\n\u2022 Delivery timelines and associated costs.\nModification Mechanism:\nIn accordance with Schedule\u202f8, paragraph\u202f5 of the Procurement Act\u202f2023:\n\u2022 If these regulatory changes materialise and are not caused by either party, the contracting authority may vary the contract to ensure compliance.\n\u2022 Any variation will be limited to what is strictly necessary to meet the new legal requirements and will not increase the estimated contract value by more than 50%.\n\u2022 A Contract Change Notice will be published to maintain transparency.\nWe are unable to address the potential impact upfront due to not knowing what potential regulatory changes will apply during the contract duration.",
    "documents": [
      {
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-02T10:22:12Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "078768-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/078768-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-09T12:00:00Z"
    },
    "hasRecurrence": true,
    "id": "C30245",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance of plant",
            "id": "45259000",
            "scheme": "CPV"
          },
          {
            "description": "Vehicle-fleet management services",
            "id": "50111100",
            "scheme": "CPV"
          },
          {
            "description": "Vehicle-fleet-support services",
            "id": "50111110",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          },
          {
            "description": "Fleet management, repair and maintenance services",
            "id": "50111000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical Envelope - Technical Specification Questions",
              "numbers": [
                {
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                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Technical Envelope - Sustainability Specification Questions",
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                  "weight": "percentageExact"
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              "type": "quality"
            },
            {
              "name": "Commercial Envelope",
              "numbers": [
                {
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                  "weight": "percentageExact"
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              ],
              "type": "cost"
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          ]
        },
        "contractPeriod": {
          "endDate": "2029-08-15T23:59:59+01:00",
          "maxExtentDate": "2032-08-15T23:59:59+01:00",
          "startDate": "2026-05-11T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "3 x 12 months"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 49000000.0,
          "amountGross": 58800000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This Competitive Flexible Procedure will not use a down-select stage but will include an optional stage after the tender process has been completed. The authority reserves the right to reissue the technical evaluation questions, pricing schedule, or any part thereof to the two highest scoring bidders, or any other bidder that has scored within 3% (total score) of the highest scoring bidder, for a Best and Final Offer (BAFO). This will allow bidders to incorporate any feedback from the Evaluation Stage 5 evaluation.\nThis is an optional stage for the Authority to ensure that the Most Advantageous Tender is selected, that the requirement has been fully understood, and that bidders are provided a fair chance to compete where the Authority does not feel ready to award after Evaluation Stage 5 evaluation. Bidders should submit their best possible tender and price in the first instance, as it is not guaranteed that this stage will be used."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2032-02-13T23:59:59Z"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "The procurement documents are available for unrestricted and full direct access, free of charge, at https://defra-family.force.com/s/Welcome\nAny questions, requests to participate or tender submissions must be submitted electronically via this portal.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-30T12:00:00Z"
    },
    "title": "Plant Service Inspection Maintenance and Repair (SIMAR)",
    "value": {
      "amount": 49000000.0,
      "amountGross": 58800000.0,
      "currency": "GBP"
    }
  }
}