Purchase Order System

{
  "buyer": {
    "id": "GB-MPR-7711",
    "name": "Bernicia Group"
  },
  "date": "2025-12-02T07:40:08Z",
  "id": "078691-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05e366",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Ashington",
        "postalCode": "NE63 XF",
        "region": "UKC22",
        "streetAddress": "Oakwood Way, Ashwood Business Park"
      },
      "contactPoint": {
        "email": "procurement@bernicia.com",
        "name": "Kerry Hunter",
        "telephone": "03448003800"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.bernicia.com"
      },
      "id": "GB-MPR-7711",
      "identifier": {
        "id": "7711",
        "scheme": "GB-MPR"
      },
      "name": "Bernicia Group",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-31T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "All valid invoices will be paid with 30 days of receipt"
    },
    "description": "Bernicia are looking for a new web based purchase order system that can interface with our financial software (SUN).",
    "documents": [
      {
        "description": "In-Tend e-procurement portal",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "www.in-tendhost.co.uk/Bernicia"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-02T07:40:08Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "078691-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/078691-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-12T12:00:00+00:00"
    },
    "id": "BGPREF0036",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Financial systems software development services",
            "id": "72212442",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Total value of project including software,  implementation, training",
              "name": "Project Value",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Technical ability to carry out the project",
              "name": "Technical Ability",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Commitment to social value projects",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-04-30T23:59:59+01:00",
          "maxExtentDate": "2032-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Contract can be extended for a further period of 36 months."
        },
        "status": "active",
        "value": {
          "amountGross": 350000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "This contract will be offered under a time constraint as our current system is no longer supported from 31st October 2026 so any proposed solution must be able to be implemented and rolled out prior to this date.",
    "status": "active",
    "submissionMethodDetails": "All submissions must be sent via the e-procurement portal at www.in-tendhost.co.uk/Bernicia",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-19T12:00:00+00:00"
    },
    "title": "Purchase Order System",
    "value": {
      "amountGross": 350000,
      "currency": "GBP"
    }
  }
}