Design and Print Services for Healthcare Quality Improvement (HQIP)

{
  "buyer": {
    "id": "GB-PPON-PVVQ-6113-CJWD",
    "name": "Healthcare Quality Improvement Partnership"
  },
  "date": "2025-12-01T16:05:17Z",
  "id": "078609-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05ec3d",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "EC1V 2NX",
        "region": "UKI43",
        "streetAddress": "128 City Road"
      },
      "contactPoint": {
        "email": "procurement@hqip.org.uk",
        "name": "Judith Hughes"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PVVQ-6113-CJWD",
      "identifier": {
        "id": "PVVQ-6113-CJWD",
        "scheme": "GB-PPON"
      },
      "name": "Healthcare Quality Improvement Partnership",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-26T23:59:59+00:00"
    },
    "description": "Lot 1 - The NJR Annual Report \nThe NJR Annual Report is a formal NHS England report that presents a statistical analysis of the performance of procedures collected over the preceding 12 months alongside analysis of data over the life of the registry to enable understanding of long-term performance.     The report has been produced annually for the past 22 years.\nAs the report is a statistical presentation of the analyses of data, it consists mainly of tables and graphical figures, illustrating outcome performance, with accompanying explanatory text. \nWe are asking bidders of design and layout services that have the capability to prepare a report of this complexity to tender to deliver the services, for the next three years, with the aspirational potential to extend the contract for a further two years.\nThere are also some other associated documents - separate report appendices and hospital reports - as well as a Welsh translation of key report parts; for these we would discuss annually with the supplier what is included in the work.\nAims and objectives of the services to be contracted\nThe NJR seeks to commission an agency to design and produce the NJR Annual Report and report-associated supplementary documents.  This is an annual project involving the layout range of documents which are listed below. There is also a link to a live website below, where the supplier can see the NJR Annual Report 2025, to view the most recently produced versions of all documents.\nThe total contract value for Lot 1 is \u00a380,000.00 excluding VAT for the duration of three years with potential to extend the contract for up to two additional years at a value of up to \u00a326,500.00 per year.\nThe aspirational intent including the core 3 year value, extension value and all other aspirational intent as defined in the specification of this ITT has a potential ceiling value of up to \u00a3177,265.00\nLot 2 - HQIP Annual Report and other Ad hoc design services\nAims and objectives of the services to be contracted\nThis lot covers two elements:\n1.Design of the HQIP Annual Report\n2.Ad hoc design services\nThe HQIP Annual Report is an annual requirement.\nAd hoc design services will only be called upon when required. The requirement will be for design agency mid-range skill capacity to support the creation of a wide range of visual materials used operationally and to promote messaging in the health sector. \nThe volume of ad hoc work will be dependent on workstreams year-to-year and on the availability of internal resource working on a range of similar activities. \n1.Design and layout of the HQIP Annual Report\nDetail:\nIn accordance with an agreed timetable discussed and agreed between HQIP and the successful bidder, the HQIP Annual Report will be laid out to incorporate the trustees\u2019 report and statutory accounts of the charitable company, as required under Company and Charity Law. Typically the work takes place between September and November and the HQIP Annual Report is around 45 pages. \n2.Ad hoc design services\nDetail:\nDesign of promotional and operational materials will be on an ad hoc basis. Some materials are produced in-house and some by bidders dependant on the availability of resources.\nThe following list of typical collateral represents example work only and is not exhaustive of the type of design work that may be requested.\nTypical collateral\nWhere applicable, links below are to previous versions of these documents.\n\u2022Layout of Minimum Data Set (MDS) forms  Data collection forms - MDSv8 - The National Joint Registry\n\u2022Patient Information Leaflet  PIL-english-for-web.pdf\n\u2022Poster for hospitals (link) NJR-Patient-Consent-Poster.pdf\n\u2022Design and print of factsheet leaflets\n\u2022Design and print of pull up banners for display at an event stand\nThe total contract value for Lot 2 is \u00a337,500.00 excluding VAT for the duration of three years with potential to extend the contract for up to two additional years at a value of up to \u00a312,500.00 per year.\nThe aspirational intent including the core 3 year value, extension value and all other aspirational intent as defined in the specification of this ITT has a potential ceiling value of up to \u00a3137,500.00\nTo view this notice, please click here: \nhttps://www.delta-esourcing.com/delta/viewNotice.html?noticeId=997159664",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-01T16:05:17Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "078609-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/078609-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-17T14:00:00+00:00"
    },
    "id": "ocds-h6vhtk-05ec3d",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Design consultancy services",
            "id": "79415200",
            "scheme": "CPV"
          },
          {
            "description": "Graphic design services",
            "id": "79822500",
            "scheme": "CPV"
          },
          {
            "description": "Printing and delivery services",
            "id": "79823000",
            "scheme": "CPV"
          }
        ],
        "id": "Lot 1",
        "relatedLot": "Lot 1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Design consultancy services",
            "id": "79415200",
            "scheme": "CPV"
          },
          {
            "description": "Graphic design services",
            "id": "79822500",
            "scheme": "CPV"
          },
          {
            "description": "Printing and delivery services",
            "id": "79823000",
            "scheme": "CPV"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "See PSQ Instructions",
              "name": "Criterion 1",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
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              ],
              "type": "quality"
            },
            {
              "description": "See PSQ Instructions",
              "name": "Criterion 2",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "See PSQ Instructions",
              "name": "Criterion 3",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "See PSQ Instructions",
              "name": "Criterion 4",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "See PSQ Instructions",
              "name": "Criterion 5",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "See PSQ Instructions",
              "name": "Criterion 6",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-05-31T23:59:59+01:00",
          "maxExtentDate": "2031-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00"
        },
        "description": "The NJR Annual Report is a formal NHS England report that presents a statistical analysis of the performance of procedures collected over the preceding 12 months alongside analysis of data over the life of the registry to enable understanding of long-term performance.     The report has been produced annually for the past 22 years.\nAs the report is a statistical presentation of the analyses of data, it consists mainly of tables and graphical figures, illustrating outcome performance, with accompanying explanatory text. \nWe are asking bidders of design and layout services that have the capability to prepare a report of this complexity to tender to deliver the services, for the next three years, with the aspirational potential to extend the contract for a further two years.\nThere are also some other associated documents - separate report appendices and hospital reports - as well as a Welsh translation of key report parts; for these we would discuss annually with the supplier what is included in the work.\nThe total contract value for Lot 1 is \u00a380,000.00 excluding VAT for the duration of three years with potential to extend the contract for up to two additional years at a value of up to \u00a326,500.00 per year.\nThe aspirational intent including the core 3 year value, extension value and all other aspirational intent as defined in the specification of this ITT has a potential ceiling value of up to \u00a3177,265.00",
        "hasRenewal": true,
        "id": "Lot 1",
        "renewal": {
          "description": "Potential total of 24- months extension (in the form of x 2 12 month increments) to the contracts for a maximum term of five years"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "N/A",
              "type": "economic"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "NJR Annual Report",
        "value": {
          "amount": 80000.0,
          "amountGross": 96000.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "See PSQ Instructions",
              "name": "Criterion 1",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "See PSQ Instructions",
              "name": "Criterion 2",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "See PSQ Instructions",
              "name": "Criterion 3",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "See PSQ Instructions",
              "name": "Criterion 4",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "See PSQ Instructions",
              "name": "Criterion 5",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-05-31T23:59:59+01:00",
          "maxExtentDate": "2031-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00"
        },
        "description": "1.Design and layout of the HQIP Annual Report\nDetail:\nIn accordance with an agreed timetable discussed and agreed between HQIP and the successful bidder, the HQIP Annual Report will be laid out to incorporate the trustees\u2019 report and statutory accounts of the charitable company, as required under Company and Charity Law. Typically the work takes place between September and November and the HQIP Annual Report is around 45 pages.\n2.Ad hoc design services\nDetail:\nDesign of promotional and operational materials will be on an ad hoc basis. Some materials are produced in-house and some by bidders dependant on the availability of resources.\nThe following list of typical collateral represents example work only and is not exhaustive of the type of design work that may be requested.\nTypical collateral\nWhere applicable, links below are to previous versions of these documents.\n\u2022Layout of Minimum Data Set (MDS) forms  Data collection forms - MDSv8 - The National Joint Registry\n\u2022Patient Information Leaflet  PIL-english-for-web.pdf\n\u2022Poster for hospitals (link) NJR-Patient-Consent-Poster.pdf\n\u2022Design and print of factsheet leaflets\n\u2022Design and print of pull up banners for display at an event stand\nSpend value is estimated. the spend varies from year to year depending on activity. The estimated spend is \u00a310,000, this is based on the last 3 years activity from HQIP and the NJR teams, this is in no way a guaranteed figure.\nThe final contract will have a range of values for examples \u00a30 - \u00a310,000 per year.\nThe total contract value for Lot 2 is \u00a337,500.00 excluding VAT for the duration of three years with potential to extend the contract for up to two additional years at a value of up to \u00a312,500.00 per year.\nThe aspirational intent including the core 3 year value, extension value and all other aspirational intent as defined in the specification of this ITT has a potential ceiling value of up to \u00a3137,500.00",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "Potential total of 24- months extension (in the form of x 2 12 month increments)"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "HQIP Annual Report and other ad hoc design services",
        "value": {
          "amount": 37500.0,
          "amountGross": 45000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This procurement will be a two (2) stage process.\nStage 1\nThe Procurement Selection Questionnaire will be utilised and used to shortlist a maximum of 7 bidders for each Lot to stage 2 of the tender.\nFor both Lots there are questions at Part 3 of the PSQ which will be scored, the criteria is set out within the PSQ.\nStage 2\nThe shortlisted bidders for both will be invited to participate in the invitation to tender. The highest scoring bidder for each Lot will be awarded the contract."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "Lot 1 - https://www.delta-esourcing.com/delta/buyers/select/viewListStatus.html?id=988822022\nLot 2 - https://www.delta-esourcing.com/delta/buyers/select/viewListStatus.html?id=997107867",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-05T17:00:00+00:00"
    },
    "title": "Design and Print Services for Healthcare Quality Improvement (HQIP)",
    "value": {
      "amount": 117500.0,
      "amountGross": 141000.0,
      "currency": "GBP"
    }
  }
}