Catering Services at Whitefriars School

{
  "buyer": {
    "id": "GB-COH-09066965",
    "name": "HEATHLAND WHITEFRIARS FEDERATION"
  },
  "date": "2025-12-01T12:11:41Z",
  "id": "078451-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05ebdc",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PCQM-9857-LCHR",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Harrow",
        "postalCode": "HA2 9AG",
        "region": "UKI74",
        "streetAddress": "Heathland School"
      },
      "contactPoint": {
        "email": "tenders@whitefriarsschool.net"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-09066965",
      "identifier": {
        "id": "09066965",
        "scheme": "GB-COH"
      },
      "name": "HEATHLAND WHITEFRIARS FEDERATION",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PBBX-5711-VBGM",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "N1 7GU",
        "region": "UKI41",
        "streetAddress": "20 Wenlock Road"
      },
      "contactPoint": {
        "email": "ian.henderson@ace-advice.co.uk",
        "name": "Ian Henderson",
        "telephone": "+447833265675"
      },
      "details": {
        "url": "https://www.ace-advice.co.uk/"
      },
      "id": "GB-COH-12873828",
      "identifier": {
        "id": "12873828",
        "scheme": "GB-COH"
      },
      "name": "ACE ADVICE LTD",
      "roleDetails": "Catering Consultants",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-06-01T23:59:59+01:00"
    },
    "description": "The school is an all-through school serving the community in Harrow.\nThe provision of catering services to the school requires a contractor to be able to provide freshly prepared meals and snacks which are compliant to the school food plan to over 1500 students and 6th form",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Documents will be made available via Bidiful, following expressions of interest from potential bidders\nPlease email; ian.henderson@ace-advice.co.uk or call 07833 265675 for access to the tender documentation",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://bidiful-teamportal.app/p/aceadvice"
      },
      {
        "datePublished": "2025-12-01T12:11:41Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "078451-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/078451-2025"
      }
    ],
    "expressionOfInterestDeadline": "2025-12-18T12:00:00Z",
    "id": "ocds-h6vhtk-05ebdc",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School catering services",
            "id": "55524000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI74"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality will be assessed through a combination of the written response, presentation, and references provided by bidders.\nModeration will be applied across all these areas to ensure consistency and fairness in evaluation, with each element contributing to the overall quality score.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-07-31T23:59:59+01:00",
          "maxExtentDate": "2031-07-31T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Other schools may join the Trust, or other schools in the trust may join this contract when their previous arrangements permit."
        },
        "renewal": {
          "description": "Two 1-Year extensions are available if agreed in writing by both parties"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 2325000,
          "amountGross": 2790000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages:\n\u2022\tSelection Stage and Shortlisting\n\u2022\tInvitation to Tender (ITT) and Shortlisting for Presentation\n\u2022\tPresentation of Proposal to the Authority\n\u2022\tReference Checking\nThe evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with the 4 highest-scoring submissions invited to progress to the subsequent stage of the procurement process.\nOnly those companies that are selected and formally notified will be invited to submit a response during the ITT stage."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://bidiful-teamportal.app/p/aceadvice",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Catering Services at Whitefriars School",
    "value": {
      "amount": 2325000,
      "amountGross": 2790000,
      "currency": "GBP"
    }
  }
}