Flooring Framework

{
  "buyer": {
    "id": "GB-PPON-PCDL-6326-LXPW",
    "name": "Karbon Homes"
  },
  "date": "2025-11-28T16:53:44Z",
  "id": "078256-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05eb6a",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Newcastle upon Tyne",
        "postalCode": "NE12 8EG",
        "region": "UKC22",
        "streetAddress": "5 Gosforth Park, Gosforth Business Park"
      },
      "contactPoint": {
        "email": "pippa.ford@karbonhomes.co.uk",
        "name": "Pippa Ford"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PCDL-6326-LXPW",
      "identifier": {
        "id": "PCDL-6326-LXPW",
        "scheme": "GB-PPON"
      },
      "name": "Karbon Homes",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "At Karbon we build, manage and look after affordable homes for people across the North. Our footprint covers the North East of England and Yorkshire, with almost 35,000 homes across diverse communities. The purpose of this invitation to tender is for Karbon Homes to appoint experienced and competent Contractors to a framework for the supply and fitting of floor coverings. The Framework Agreement will be for an initial 24-month period, with an option to extend for a further 24-month period. Tenders must be submitted using our e-Sourcing portal.\nShould you require technical support with the e-Sourcing portal please contact Panacea directly at:\nEmail: support@panacea-software.com\nPhone: 0207 976 0116",
    "documents": [
      {
        "description": "All tender documents are available for download from our e-Sourcing portal.\nThe project reference number is #REQ-4,\nWebsite: https://app.panacea-software.com/KarbonHomes/\nIf you require assistance, please contact the helpdesk using the details below:\nPhone: 0207 976 0116\nEmail: support@panacea-software.com",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://app.panacea-software.com/KarbonHomes/"
      },
      {
        "datePublished": "2025-11-28T16:53:44Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "078256-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/078256-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-18T17:00:00Z"
    },
    "id": "202511-GS158",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Floor laying and covering work",
            "id": "45432100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Floor laying and covering work",
            "id": "45432100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Floor laying and covering work",
            "id": "45432100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "description": "Floor laying and covering work",
            "id": "45432100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Commercials ",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-02-29T23:59:59Z",
          "maxExtentDate": "2030-02-28T23:59:59Z",
          "startDate": "2026-03-01T00:00:00Z"
        },
        "description": "These works comprise flooring works within Karbon Homes\u2019 occupied or unoccupied properties. These properties are located in Karbon North- Operational Areas 1, 2, 3, 3B and 4 (Section A) as shown on the map included in the appendices. The anticipated value for the works to be undertaken under this lot is \u00a365,000 excl. VAT per annum. Please see the tender pack available for download on our e-Sourcing portal for full requirement details.",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "This Framework Agreement will be for a period of 2 years with optional 2 x 12-month extension."
        },
        "status": "active",
        "title": "Karbon North- Operational Areas 1, 2, 3, 3B and 4 (Section A) ",
        "value": {
          "amount": 260000.0,
          "amountGross": 312000.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Commercials ",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-02-29T23:59:59Z",
          "maxExtentDate": "2030-02-28T23:59:59Z",
          "startDate": "2026-03-01T00:00:00Z"
        },
        "description": "These works comprise flooring works within Karbon Homes\u2019 occupied or unoccupied properties. These properties are located in Karbon South- Operational Areas 5, 6, 7 and 8 (Section B) as shown on the map included in the appendices. The anticipated value for the works to be undertaken under this lot is \u00a365,000 excl. VAT per annum. Please see the tender pack available for download on our e-Sourcing portal for full requirement details.",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "This Framework Agreement will be for a period of 2 years with optional 2 x 12-month extension."
        },
        "status": "active",
        "title": "Karbon South- Operational Areas 5, 6, 7 and 8 (Section B)",
        "value": {
          "amount": 260000.0,
          "amountGross": 312000.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Commercials ",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-02-29T23:59:59Z",
          "maxExtentDate": "2030-02-28T23:59:59Z",
          "startDate": "2026-03-01T00:00:00Z"
        },
        "description": "These works comprise flooring works within Karbon Homes\u2019 occupied or unoccupied properties. These properties are located in 54N East- Operational Area 9 (Section C) as shown on the map included in the appendices. The anticipated value for the works to be undertaken under this lot is \u00a320,000 excl. VAT per annum. Please see the tender pack available for download on our e-Sourcing portal for full requirement details.",
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "This Framework Agreement will be for a period of 2 years with optional 2 x 12-month extension."
        },
        "status": "active",
        "title": "54N East- Operational Area 9 (Section C)",
        "value": {
          "amount": 80000.0,
          "amountGross": 96000.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Commercials ",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-02-29T23:59:59Z",
          "maxExtentDate": "2030-02-28T23:59:59Z",
          "startDate": "2026-03-01T00:00:00Z"
        },
        "description": "These works comprise flooring works within Karbon Homes\u2019 occupied or unoccupied properties. These properties are located in 54N West- Operational Area 10 (Section D) as shown on the map included in the appendices. The anticipated value for the works to be undertaken under this lot is \u00a320,000 excl. VAT per annum. Please see the tender pack available for download on our e-Sourcing portal for full requirement details.",
        "hasRenewal": true,
        "id": "4",
        "renewal": {
          "description": "This Framework Agreement will be for a period of 2 years with optional 2 x 12-month extension."
        },
        "status": "active",
        "title": "54N West- Operational Area 10 (Section D) ",
        "value": {
          "amount": 80000.0,
          "amountGross": 96000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "https://app.panacea-software.com/KarbonHomes/eRFX-Suppliers/Open.aspx?requirementId=76e70d64-3304-4a13-9fa9-4e4786ac1abc",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "In the circumstance where more than one supplier has been awarded a place in a particular lot, suppliers will be ranked by their tender submission score according to the evaluation criteria set out in the Tender. The supplier with the highest score will be ranked first, the second highest ranked second and so on.\nWork will be allocated and orders placed through the following process:\na.\tThe Group will identify from the framework the highest ranked supplier for the required work.\nb.\tThe Group will contact the identified supplier with regards to capacity for the date, timescale and nature of the work required.\nc.\tThe Group will place an order with the supplier.\nd.\tIf the highest ranked Supplier is unable to fulfil the Group\u2019s requirements, then the Group will approach the next highest ranked supplier. This process will be cascaded down the ranks until the Group\u2019s requirements are met.\nPricing will be based on a Supplier\u0027s tendered rates.\nBy exception the Groups reserves the right to access this Framework by mini competition.",
        "method": "withAndWithoutReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-01-09T12:00:00Z"
    },
    "title": "Flooring Framework",
    "value": {
      "amount": 680000.0,
      "amountGross": 816000.0,
      "currency": "GBP"
    }
  }
}