T2647 - Facilities management service at the Mary Peters Track

{
  "buyer": {
    "id": "GB-PPON-PQXY-5321-CGZM",
    "name": "Belfast City Council"
  },
  "date": "2025-11-26T17:09:00Z",
  "id": "077434-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0562b0",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT2 8DJ",
        "region": "UKN06",
        "streetAddress": "9-21 Adelaide Street"
      },
      "contactPoint": {
        "email": "cps@belfastcity.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PQXY-5321-CGZM",
      "identifier": {
        "id": "PQXY-5321-CGZM",
        "scheme": "GB-PPON"
      },
      "name": "Belfast City Council",
      "roles": [
        "buyer"
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    }
  ],
  "tag": [
    "tender"
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-31T23:59:59+00:00"
    },
    "description": "This Contract is for the provision of a comprehensive Facilities Management Service at the Mary Peters Track, a premier athletics venue operated by Belfast City Council. The Contractor shall be responsible for the day-to-day operation, maintenance, and presentation of the site, ensuring it remains safe, clean, accessible, and fit for purpose for all users, including athletes, clubs, event organisers, schools, community groups, volunteers, and members of the public.\nThe Service includes, but is not limited to:\nOpening and closing of the facility in line with agreed operating hours and event schedules;\nCoordination and support for athletics training, competitions, community events, and elite athlete use;\nRoutine and reactive maintenance of the track pavilion and lighting in line with critical compliance and maintenance schedule (see Annex 2) and associated infrastructure;\nManagement of bookings and income reconciliation;\nProvision of suitably trained and uniformed staff to deliver the Service to a high standard;\nImplementation of health and safety measures, including emergency procedures and fire safety;\nDelivery of social value commitments in line with Council priorities and the Procurement Act 2023;\nPromotion and marketing of the facility to increase usage, attract events, and engage under-represented groups;\nSupport for the development and delivery of coaching, volunteering, and athlete development programmes;\nCollaboration with Belfast City Council, Athletics NI, and other stakeholders to ensure inclusive programming and continuous improvement.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-26T17:09:00Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "077434-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/077434-2025"
      }
    ],
    "hasRecurrence": true,
    "id": "T2647",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Facilities management services",
            "id": "79993100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
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        "awardCriteria": {
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              "numbers": [
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                  "number": 55,
                  "weight": "percentageExact"
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              ],
              "type": "quality"
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            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Option to extend for a further 1 year period."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Public liability insurance\nEmployers liability insurance\nFinancial Standing Assessment",
              "type": "economic"
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            {
              "description": "Company Experience \nHealth and Safety Management Systems",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 800000,
          "amountGross": 960000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2031-03-31T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://e-sourcingni.bravosolution.co.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-07T12:00:00+00:00"
    },
    "title": "T2647 - Facilities management service at the Mary Peters Track",
    "value": {
      "amount": 800000,
      "amountGross": 960000,
      "currency": "GBP"
    }
  }
}