The PROVISION OF Holiday Activities and Food (HAF) Programme 2026-2029

{
  "buyer": {
    "id": "GB-PPON-PTWR-7124-XZXQ",
    "name": "Cheshire East Council"
  },
  "date": "2025-11-26T14:04:56Z",
  "id": "077287-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05dc4b",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Crewe",
        "postalCode": "CW12JZ",
        "region": "UKD62",
        "streetAddress": "Delamere House, Delamere Street"
      },
      "contactPoint": {
        "email": "procurementeast@cheshireeast.gov.uk",
        "name": "Tracy Roberts",
        "telephone": "+441270686000"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.cheshireeast.gov.uk/"
      },
      "id": "GB-PPON-PTWR-7124-XZXQ",
      "identifier": {
        "id": "PTWR-7124-XZXQ",
        "scheme": "GB-PPON"
      },
      "name": "Cheshire East Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-10T23:59:59Z"
    },
    "contractTerms": {
      "financialTerms": "Please refer to Appendix B - Conditions of Contract"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Cheshire East Council is seeking to commission a number of providers to deliver face to face school holiday activities for young people in Cheshire East. The holiday activities and food (HAF) programme is a \u0027Department for Education\u0027 (DfE) initiative enabling local authorities to coordinate a programme that provides school age young people between the ages of 4 - 16, and up to age 18 for eligible SEND young people, with healthy food and enriching activities during the summer and winter holidays. \nThese school holiday activities provide young people with:\n\u2022\tpositive and safe things to do and places to go\n\u2022\tthe opportunity to spend time with friends, to develop personally and socially, and reduce isolation\n\u2022\tthe chance to undertake new activities and have new experiences\nCheshire East Council is flexible in its approach to service delivery, always seeking solutions that will offer quality outcomes and value for money and working with delivery partners who share our values and commitment to the success of this area of support.  Cheshire East Council\u0027s Corporate Plan sets out clear priorities, and all providers will be required to contribute towards the corporate objectives and improve outcomes for the residents of Cheshire East.\nTenders will be accepted under two LOTS - \n\u2022\tLOT 1 is for providers who are offering general HAF provision. \n\u2022\tLOT 2 is restricted to applications for specialist provision e.g., SEND, Teenagers. \nLOT 2 provides access to higher individual session costings to reflect the additional costing/provision that may be needed to support these groups of young people. \nProviders who are providing inclusive SEND provision within their wider offer (incurring no additional costs), please select LOT 1.\nFor LOT 1 and LOT 2 provisions providers are expected to deliver the entirety of their programme in line with grant conditions. This includes exciting, enriching and physical activities for young people, which are expected to be face-to-face.  Provisions need to be inclusive and meet additional needs where appropriate within the scope of their funding/expertise. Providers are also expected to provide nutritional education and food education in addition to supporting families with appropriate sign posting to other services and or making referrals where appropriate. \nOctober and February half term provision:\nAlthough the Department for Education has confirmed grant funding for the period April 2026 to March 2029, the associated grant conditions have not yet been received. Grant conditions may potentially allow, subject to funding availability and DfE approval, the delivery of a small-scale programme during the October and February half-term holidays. If approval for these periods is received, we would allow providers to offer programmes up to 10% of their total offer for each additional holiday.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Unrestricted access to this opportunity is available via the Chest North West Portal, register for free at https://www.the-chest.org.uk/ and express an interest in project ID DN796612",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.the-chest.org.uk/"
      },
      {
        "description": "Unrestricted access to this opportunity is available via the Chest North West Portal, register for free at https://www.the-chest.org.uk/ and express an interest in project ID DN796612",
        "documentType": "technicalSpecifications",
        "id": "L-2",
        "url": "https://www.the-chest.org.uk/"
      },
      {
        "datePublished": "2025-11-26T14:04:56Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "077287-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/077287-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-19T12:00:00Z"
    },
    "id": "C4956",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School meals",
            "id": "15894210",
            "scheme": "CPV"
          },
          {
            "description": "Children\u0027s holiday-camp services",
            "id": "55243000",
            "scheme": "CPV"
          },
          {
            "description": "Social work services without accommodation",
            "id": "85312000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD62"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "School meals",
            "id": "15894210",
            "scheme": "CPV"
          },
          {
            "description": "Children\u0027s holiday-camp services",
            "id": "55243000",
            "scheme": "CPV"
          },
          {
            "description": "Social work services without accommodation",
            "id": "85312000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD62"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality Questions\nWritten responses and Pass/Fail questions\nPlease refer to Procurement Documents (ITT Open Response Document) by expressing an interest in Project ID DN796612 at https://www.the-chest.org.uk/",
              "name": "Quality - 90%",
              "type": "quality"
            },
            {
              "description": "Social Value Question\nWritten response:\nPlease refer to Procurement Documents (ITT Open Response Document) by expressing an interest in Project ID DN796612 at https://www.the-chest.org.uk/",
              "name": "Social Value - 10%",
              "type": "quality"
            },
            {
              "description": "The Pricing Evaluation will be based on Pass/Fail \nCompletion of Price and Proposal Schedule\nPlease refer to Procurement Documents (ITT Open Response Document) by expressing an interest in Project ID DN796612 at https://www.the-chest.org.uk/",
              "name": "Price - Pass/Fail",
              "type": "price"
            }
          ],
          "weightingDescription": "a)\tThe Quality scores will be weighted, and all compliant bids will be ranked in order of overall quality scores.\nb)\tIf a tenderer meets all the criteria in the Response Document, the Council will endeavour to offer an award for the value proposed by the provider i.e. the full range of activity sessions offered within tenders. However, the contract values offered will be determined by the Council\u0027s requirements for the objectives of this HAF programme, irrespective of the number of providers. The final decision on this will be at the absolute discretion of the Council.\nc)\tThe Council reserves the right not to make an award to a bidder scoring less than 50% overall.\nd)\tThe total estimated budget for this procurement is \u00a34,920,000 over 6 years (subject to funding) with \u00a32,460,000 for the initial 3-year period. It is possible that bids for this tender will in total, exceed this value. See f) below.\ne)\tAll budget values in d) above are subject to confirmation of funding from the DfE\nf)\tIn the event that the total value of all bids exceeds the budget envelope, the council will amend the number of sessions in line with the quality scores achieved and/or in line with the priorities laid out for this procurement.\ng)\tSession costs will be scrutinised to ensure value for money is achieved for the Council.\nh)\tThe priority for the Council remains offering choice for children and families, as well as maximum geographical coverage. \ni)\tThe overall objectives of this HAF programme are (in no particular order): -\ni.\tWide geographical coverage\nii.\tA wide range of activity types\niii.\tUniversal provision\niv.\tSEND provision \nv.\tTEEN provision"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "General HAF Provision\nProviders who are providing inclusive SEND provision within their wider offer (incurring no additional costs), please select LOT 1.\nFurther detail in APPENDIX A - Specification\nPlease refer to Procurement Documents by expressing an interest in Project ID DN796612 at https://www.the-chest.org.uk/",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "There are 3 x 12 months options to extend.\nThese extensions are subject to DfE funding and associated grant conditions, and will be awarded at the sole discretion of the Council.\nThe additional 3 years has been based on an assumption that DfE funding will continue for a further 3 years. However, this has not been suggested by the DfE and is therefore totally dependent on the DfE awarding grant funding beyond 2029."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please refer to Procurement Documents (ITT Open Response Document) by expressing an interest in Project ID DN796612 at https://www.the-chest.org.uk/",
              "type": "economic"
            },
            {
              "description": "Please refer to Procurement Documents (ITT Open Response Document) by expressing an interest in Project ID DN796612 at https://www.the-chest.org.uk/",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "General HAF Provision",
        "value": {
          "amount": 3420000,
          "amountGross": 4104000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality Questions\nWritten responses and Pass/Fail questions\nPlease refer to Procurement Documents (ITT Open Response Document) by expressing an interest in Project ID DN796612 at https://www.the-chest.org.uk/",
              "name": "Quality - 90%",
              "type": "quality"
            },
            {
              "description": "Social Value Question\nWritten response:\nPlease refer to Procurement Documents (ITT Open Response Document) by expressing an interest in Project ID DN796612 at https://www.the-chest.org.uk/",
              "name": "Social Value - 10%",
              "type": "quality"
            },
            {
              "description": "The Pricing Evaluation will be based on Pass/Fail \nCompletion of Price and Proposal Schedule\nPlease refer to Procurement Documents (ITT Open Response Document) by expressing an interest in Project ID DN796612 at https://www.the-chest.org.uk/",
              "name": "Price - Pass/Fail",
              "type": "price"
            }
          ],
          "weightingDescription": "a)\tThe Quality scores will be weighted, and all compliant bids will be ranked in order of overall quality scores.\nb)\tIf a tenderer meets all the criteria in the Response Document, the Council will endeavour to offer an award for the value proposed by the provider i.e. the full range of activity sessions offered within tenders. However, the contract values offered will be determined by the Council\u0027s requirements for the objectives of this HAF programme, irrespective of the number of providers. The final decision on this will be at the absolute discretion of the Council.\nc)\tThe Council reserves the right not to make an award to a bidder scoring less than 50% overall.\nd)\tThe total estimated budget for this procurement is \u00a34,920,000 over 6 years (subject to funding) with \u00a32,460,000 for the initial 3-year period. It is possible that bids for this tender will in total, exceed this value. See f) below.\ne)\tAll budget values in d) above are subject to confirmation of funding from the DfE\nf)\tIn the event that the total value of all bids exceeds the budget envelope, the council will amend the number of sessions in line with the quality scores achieved and/or in line with the priorities laid out for this procurement.\ng)\tSession costs will be scrutinised to ensure value for money is achieved for the Council.\nh)\tThe priority for the Council remains offering choice for children and families, as well as maximum geographical coverage. \ni)\tThe overall objectives of this HAF programme are (in no particular order): -\ni.\tWide geographical coverage\nii.\tA wide range of activity types\niii.\tUniversal provision\niv.\tSEND provision \nv.\tTEEN provision"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Specialist HAF Provision. \n(This may include a Teen offer and/or a SEND offer)\nLOT 2 provides access to higher individual session costings to reflect the additional costing/provision that may be needed to support these groups of young people. \nFurther detail in APPENDIX A - Specification\nPlease refer to Procurement Documents by expressing an interest in Project ID DN796612 at https://www.the-chest.org.uk/",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "There are 3 x 12 months options to extend.\nThese extensions are subject to DfE funding and associated grant conditions, and will be awarded at the sole discretion of the Council.\nThe additional 3 years has been based on an assumption that DfE funding will continue for a further 3 years. However, this has not been suggested by the DfE and is therefore totally dependent on the DfE awarding grant funding beyond 2029."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please refer to Procurement Documents (ITT Open Response Document) by expressing an interest in Project ID DN796612 at https://www.the-chest.org.uk/",
              "type": "economic"
            },
            {
              "description": "Please refer to Procurement Documents (ITT Open Response Document) by expressing an interest in Project ID DN796612 at https://www.the-chest.org.uk/",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Specialist HAF Provision.",
        "value": {
          "amount": 1500000,
          "amountGross": 1800000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "October and February half term provision:\nAlthough the Department for Education has confirmed grant funding for the period April 2026 to March 2029, the associated grant conditions have not yet been received. Grant conditions may potentially allow, subject to funding availability and DfE approval, the delivery of a small-scale programme during the October and February half-term holidays. If approval for these periods is received, we would allow providers to offer programmes up to 10% of their total offer for each additional holiday.\nAlso funding for the extension terms of April 2029 to March 2032 has not yet been received or committed. There is a risk that this funding will not materialise and if it does materialise, the value could be less than estimated.",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "Tenders must be submitted at https://www.the-chest.org.uk/ Project ID DN796612\nUnrestricted access to this opportunity is available via the Chest North West Portal, register for free at https://www.the-chest.org.uk/ and express an interest in project ID DN796612",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-09T12:00:00Z"
    },
    "title": "The PROVISION OF Holiday Activities and Food (HAF) Programme 2026-2029",
    "value": {
      "amount": 4920000,
      "amountGross": 5904000,
      "currency": "GBP"
    }
  }
}