MHCLG Augmented Planning Decisions

{
  "buyer": {
    "id": "GB-PPON-PVWZ-3216-PVQL",
    "name": "Department for Science, Innovation \u0026 Technology"
  },
  "date": "2025-11-25T11:13:32Z",
  "id": "076775-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05d4aa",
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      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1A 2EG",
        "region": "UKI32",
        "streetAddress": "22 Whitehall"
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      "contactPoint": {
        "email": "cih@dsit.gov.uk"
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      "id": "GB-PPON-PVWZ-3216-PVQL",
      "identifier": {
        "id": "PVWZ-3216-PVQL",
        "scheme": "GB-PPON"
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      "name": "Department for Science, Innovation \u0026 Technology",
      "roles": [
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    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1P 4DF",
        "region": "UKI32",
        "streetAddress": "2 Marsham St"
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      "contactPoint": {
        "email": "cih@dsit.gov.uk"
      },
      "id": "GB-PPON-PWCX-8281-CLPR",
      "identifier": {
        "id": "PWCX-8281-CLPR",
        "scheme": "GB-PPON"
      },
      "name": "Ministry of Housing, Communities \u0026 Local Government",
      "roleDetails": "MHCLG is the contracting authority for this procurement.  In accordance with section 1(3)(a) of the Procurement Act 2023, MHCLG is carrying out this procurement through the Commercial Innovation Hub part of Department for Science, Innovation and Technology (DSIT), which is acting as its agent.",
      "roles": [
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  "planning": {
    "noEngagementNoticeRationale": "No notice issued as no detailed input required from market. High level market engagement conducted to verify potential for solution. No material information disclosed that has not or will not be provided to all other bidders. Authority satisfied no unfair advantage conferred on any potential supplier."
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-13T23:59:59+00:00"
    },
    "description": "The Authority seeks to develop a planning tool that enables AI-augmented decision making for planning applications. The initial focus will be on householder developments (as defined in Town and Country Planning (Development Management Procedure) (England) Order 2015) with a view to expand into further application types within the \u2018other*\u2019 category (those not classified as Major or Minor) which represent 69% of all planning applications. \n*\u201cOther applications\u201d are: advertisements, change of use, householder developments, listed building consents and relevant demolition in a conservation area. Also available at \u201cView PS2 data\u201d and the drop down \u201dOther\u201d available at: https://app.powerbi.com/view?r=eyJrIjoiMDQ1MmRlMjEtMThlMy00MWIxLThmNTEtMzU4M2I5ODNmYTJlIiwidCI6ImJmMzQ2ODEwLTljN2QtNDNkZS1hODcyLTI0YTJlZjM5OTVhOCJ9  \nThe objective is to dramatically reduce planning application processing times initially targeting a reduction from upwards of 8 weeks to circa 4 weeks, with a long-term vision of near-instant decisions for straightforward applications. All reduction targets do not include elements that solutions cannot be expected to affect i.e. statutory 21-day consultation periods, site visits, neighbour notifications, external consultee responses, and committee scheduling. \nProposals will need to demonstrate understanding of the relevant parts of the planning process including administrative processes (e.g. policy research, citation generation, report generation) as well as analytical processes (e.g. material considerations identification, policy compliance assessment, planning balance evaluation, decision reasoning). Solutions should be designed to assist planning officers with the above processes and provide reasoned, verifiable recommendations for decisions. Solutions must be integrated with existing planning systems. \nAs part of the Invitation to Tender (ITT) stage, bidders will be required to participate in a two-week demo build (unpaid) to each develop a working prototype which will be evaluated at \"Demo Day\".  This will take the form of a presentation of the prototype, and this will be evaluated in accordance with the process and award criteria set out in the ITT. \nDuring the contract, the service recipients (i.e. those that will use the solution) may include: \nDSIT  \nMHCLG \nLocal Planning Authorities (317 LPAs) \nPlanning Inspectorate  \nDevolved Administrations  \nCombined Authorities (mayoral authorities with planning powers) \nNational Parks Authorities (separate planning authorities) \nBroads Authority (special planning authority)",
    "documents": [
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        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
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      {
        "accessDetails": "PSQ submissions will be open on Jagger from 27th October 2025, this will include templates to provide responses to the questions in the PSQ.",
        "documentType": "biddingDocuments",
        "id": "future"
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      {
        "description": "Procurement Specific Questionnaire for AI-Augmented Planning Decisions Tender",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-8355",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8355"
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      {
        "datePublished": "2025-11-25T11:13:32Z",
        "description": "Tender notice on Find a Tender",
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        "id": "076775-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/076775-2025"
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    ],
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      "endDate": "2025-11-05T17:00:00+00:00"
    },
    "expressionOfInterestDeadline": "2025-11-28T17:00:00+00:00",
    "id": "ocds-h6vhtk-05d4aa",
    "items": [
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        "relatedLot": "1"
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    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
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    "lots": [
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        "awardCriteria": {
          "criteria": [
            {
              "description": "Bidders will be required to complete a Demo Build (a working prototype), followed by a live demonstration lasting 60 minutes.  The presentation will be evaluated in accordance with the criteria which will be set out in the ITT.",
              "name": "Demo Build Presentation",
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              "type": "quality"
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            {
              "description": "This will comprise a set of Technical Questions based on the requirements in order to test various aspects of the bidders\u2019 approach.   These will be evaluated in accordance with the scoring matrices set out in the ITT.  Social Value Question will be associated in this this criteria.",
              "name": "Questionnaire",
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              "type": "quality"
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              "description": "Bidders will be required to complete as part of their tender a Financial Response Template, which will be evaluated by the Authority in accordance with the process set out in the ITT.  Costs will be required to be provided for: \nAlpha Phase Development  \nBeta \u0026 Scale Phase Development (if proceed) \nFurther Development \u0026 Implementation (Phasing Post Live) (costed option) \nLevel 3 Support and Maintenance (Post Live) (costed option) \nLevel 2 Support and Maintenance (Post Live) (costed option)  \nDay Rates \nFull Award Criteria Details: To be set out in the ITT.",
              "name": "Commercial",
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        "contractPeriod": {
          "endDate": "2028-05-22T23:59:59+01:00",
          "maxExtentDate": "2029-05-22T23:59:59+01:00",
          "startDate": "2026-01-22T00:00:00+00:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Beta Phase \u0026 Scale Phase activation is at the Authority\u0027s sole discretion, depending on success of minimum viable product.  \nSupport \u0026 Grow Phase at Authority\u2019s sole discretion, dependent on the success of Beta Phase \nExtension to Support, Maintenance \u0026 Grow Phase at Authority\u2019s sole discretion \nNo automatic renewal provisions"
        },
        "renewal": {
          "description": "Alpha Phase (Pilot) Duration: Estimated 3 months from contract signature \nBeta \u0026 Scale Phase Duration (if activated): Estimated 12 months following successful Alpha Phase completion \nSupport \u0026 Grow Phase Duration: Estimated 12 months following Beta \u0026 Scale Phase \nOptional Extension: Estimated 12 months following initial Support \u0026 Grow Phase \nTotal Potential Duration: Up to 39 months (including all phases)"
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              "description": "A maximum of 5 bidders will be taken forward to Stage 2 (Invitation to Tender).  If there are more than 5 bidders who pass the PSQ, bidders will be ranked in order of PSQ score (highest to lowest) and the five highest-scoring bidders will be short-listed, and admitted to Stage 2. In the event of a tie for 5th place, where two or more bidders, in addition to passing all pass/fail questions, have an identical score for those questions assigned a numerical score, the following ranking will be applied, wherein the first question will be used to select the 5th placed bidder from the tied bidders.  If the scores for that question are also tied, the question ranked second will be used to select the 5th placed bidder, and so on: \n1st Response : Frontier AI \u0026 Technical Capability Question (40% weighting)\n2nd Response: Software Development \u0026 Integration Capability Questions (25% weighting)\n3rd  Response: Team Capability Question (20% weighting)\n4th Response: Social Value Question (15% weighting)",
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    "procedure": {
      "features": "This procurement is a competitive flexible procedure under Section 20 of the Procurement Act 2023.  The process has been specifically designed to be carried out on an accelerated basis, and consists of two stages.  The two stages are set out below.   \nHow It Works: \nStage 1: Participation \u0026 Selection \nBidders will be issued with a PSQ including instructions and a set of questions which are to demonstrate bidders\u0027: \n- Compliance \n- Supply chain approach \n- Financial capacity  \n- Legal capacity  \n- Security and Data Protection compliance \n-Conflicts of Interest \n-Technical ability  \nResponses to all questions will be evaluated against the evaluation criteria.  The evaluation criteria are also provided within the PSQ document.   \nA maximum of 5 bidders will be taken forward to Stage 2 (Invitation to Tender).  If there are more than 5 bidders who pass the PSQ, bidders will be ranked in order of PSQ score (highest to lowest) and the five highest-scoring bidders will be short-listed, and admitted to Stage 2. In the event of a tie for 5th place, where two or more bidders, in addition to passing all pass/fail questions, have an identical score for those questions assigned a numerical score, the following ranking will be applied, wherein the first question will be used to select the 5th placed bidder from the tied bidders.  If the scores for that question are also tied, the question ranked second will be used to select the 5th placed bidder, and so on: \n1st Response : Frontier AI \u0026 Technical Capability Question (40% weighting)\n2nd Response: Software Development \u0026 Integration Capability Questions (25% weighting)\n3rd  Response: Team Capability Question (20% weighting)\n4th Response: Social Value Question (15% weighting) \nStage 2: Invitation to Tender \nStage 2 will commence after the issuing of letters inviting bidders that have been successfully shortlisted at Stage 1 to participate in Stage 2, which is the submission of final tenders.   \nFinal tenders must be submitted in accordance with the timetable and instructions set out in the Invitation to Tender document, which will be released shortly after publication of this Tender Notice.  This stage will involve evaluating bidders based on a comprehensive assessment of both cost and non-cost factors.  The evaluation criteria and weightings associated with the quality and price elements will be included in the Invitation to Tender document. \nAs part of Stage 2, bidders will be required to complete a Demo Build, followed by a presentation (as set out above).  The presentation will be evaluated in accordance with the criteria which will be set out in the ITT, along with the bidders\u0027 tender responses."
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    "title": "MHCLG Augmented Planning Decisions",
    "value": {
      "amount": 8333333.33,
      "amountGross": 10000000,
      "currency": "GBP"
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