Supply and Delivery of Cleaning and Hygiene Products to the Education Authority

{
  "buyer": {
    "id": "GB-PPON-PPHJ-6982-JPXY",
    "name": "Education Authority"
  },
  "date": "2025-11-25T11:01:32Z",
  "id": "076767-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0545b1",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT1 2NQ",
        "region": "UKN06",
        "streetAddress": "40 Academy Street"
      },
      "contactPoint": {
        "email": "facilities.procure@eani.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PPHJ-6982-JPXY",
      "identifier": {
        "id": "PPHJ-6982-JPXY",
        "scheme": "GB-PPON"
      },
      "name": "Education Authority",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "The deadline for the submission of tenders has been extended from 26/11/2025 at 15:00 to 03/12/2025 at 15:00.",
        "id": "076767-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2026-03-01T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "Full details can be found in the CfT documents section on eTendersNI\nhttps://etendersni.gov.uk/epps/home.do"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This Framework Agreement will be established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. \nhttps://www.education-ni.gov.uk/services/schools-plus\nFurther Education Colleges in NI \nhttps://www.nidirect.gov.uk/contacts/further-education-fe-colleges\nGrant Controlled Integrated Education Schools in NI\nhttps://www.nicie.org/parents/school-finder/\nIndependent School in NI\nhttps://www.isc.co.uk/schools/northern-ireland/\nLibraries NI\nhttps://www.librariesni.org.uk/Libraries/\nEA Teachers\u2019 and Educational Centres\nCouncil for the Curriculum, Examination and Assessment NI (CCEA) \nArmagh Observatory and Planetarium\nMiddletown Centre for Autism\nControlled Schools Support Council (CSSC)\nNorthern Ireland Council for Integrated Education (NICIE)",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-25T11:01:32Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "076767-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/076767-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-14T15:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "FMM-25-006",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products",
            "id": "39000000",
            "scheme": "CPV"
          },
          {
            "description": "Cleaning and polishing products",
            "id": "39800000",
            "scheme": "CPV"
          },
          {
            "description": "Cleaning products",
            "id": "39830000",
            "scheme": "CPV"
          },
          {
            "description": "Dishwashing products",
            "id": "39832000",
            "scheme": "CPV"
          },
          {
            "description": "Dishwashing powder",
            "id": "39832100",
            "scheme": "CPV"
          },
          {
            "description": "Anti-dust products",
            "id": "39833000",
            "scheme": "CPV"
          },
          {
            "description": "Cleaning cloths",
            "id": "39525800",
            "scheme": "CPV"
          },
          {
            "description": "Oil dispersant",
            "id": "39831100",
            "scheme": "CPV"
          },
          {
            "description": "Floor cleaners",
            "id": "39831300",
            "scheme": "CPV"
          },
          {
            "description": "Screen cleaners",
            "id": "39831400",
            "scheme": "CPV"
          },
          {
            "description": "Toilet cleaners",
            "id": "39831600",
            "scheme": "CPV"
          },
          {
            "description": "Dishwasher detergents",
            "id": "39831210",
            "scheme": "CPV"
          },
          {
            "description": "Degreasing agents",
            "id": "39831220",
            "scheme": "CPV"
          },
          {
            "description": "Grease digesters",
            "id": "39831230",
            "scheme": "CPV"
          },
          {
            "description": "Rinsing solutions",
            "id": "39831250",
            "scheme": "CPV"
          },
          {
            "description": "Detergents",
            "id": "39831200",
            "scheme": "CPV"
          },
          {
            "description": "Cleaning compounds",
            "id": "39831240",
            "scheme": "CPV"
          },
          {
            "description": "Brooms and brushes and other articles for household cleaning",
            "id": "39224300",
            "scheme": "CPV"
          },
          {
            "description": "Brooms and brushes and other articles of various types",
            "id": "39224000",
            "scheme": "CPV"
          },
          {
            "description": "Brooms",
            "id": "39224100",
            "scheme": "CPV"
          },
          {
            "description": "Toilet brushes",
            "id": "39224310",
            "scheme": "CPV"
          },
          {
            "description": "Dustpans",
            "id": "39224350",
            "scheme": "CPV"
          },
          {
            "description": "Bins",
            "id": "39224340",
            "scheme": "CPV"
          },
          {
            "description": "Buckets",
            "id": "39224330",
            "scheme": "CPV"
          },
          {
            "description": "Sponges",
            "id": "39224320",
            "scheme": "CPV"
          },
          {
            "description": "Floor polishes",
            "id": "39812100",
            "scheme": "CPV"
          },
          {
            "description": "Sealants",
            "id": "39812500",
            "scheme": "CPV"
          },
          {
            "description": "Polishing waxes",
            "id": "39812300",
            "scheme": "CPV"
          },
          {
            "description": "Scouring pastes and powders",
            "id": "39813000",
            "scheme": "CPV"
          },
          {
            "description": "Preparations for perfuming or deodorising rooms",
            "id": "39811000",
            "scheme": "CPV"
          },
          {
            "description": "Air sanitisers",
            "id": "39811200",
            "scheme": "CPV"
          },
          {
            "description": "Surgical gloves",
            "id": "33141420",
            "scheme": "CPV"
          },
          {
            "description": "Gloves",
            "id": "18424000",
            "scheme": "CPV"
          },
          {
            "description": "Disposable gloves",
            "id": "18424300",
            "scheme": "CPV"
          },
          {
            "description": "Polishing cloths",
            "id": "39525810",
            "scheme": "CPV"
          },
          {
            "description": "Waste and rubbish containers and bins",
            "id": "34928480",
            "scheme": "CPV"
          },
          {
            "description": "Polythene waste and refuse sacks and bags",
            "id": "19640000",
            "scheme": "CPV"
          },
          {
            "description": "Natural sponges",
            "id": "03313200",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The evaluation of this tender will be based on the assessment of Mandatory Requirements\n(Pass/Fail) and the prices submitted within the document FMM-25-006 Pricing Schedule to achieve the MAT bid for each item within each Section.",
              "name": "AC1 - Price",
              "numbers": [
                {
                  "number": 100,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Previous Experience",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 8166028.32,
          "amountGross": 9799200,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "participationFees": [
      {
        "description": "Management Levy included, further details available in Schedule 31 Buyer Specific Terms",
        "id": "ocds-h6vhtk-0545b1",
        "relativeValue": {
          "monetaryValue": "award",
          "proportion": 0.0075
        },
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-10-01T23:59:59+01:00"
        }
      ]
    },
    "riskDetails": "Potential increase in demand due to expanded scope including in the case of epidemic/pandemic: 50% contingency has been added to Framework value, and the inclusion of wording in the tender notice to highlight this as a \u201cknown unknown\u201d and therefore reserve the right to seek costs either through a mini competition or direct request to Framework Providers for the supply of cleaning and hygiene related PPE items under this Framework should an urgent need arise in response to an epidemic/pandemic situation.  Any such mini competition or direct request may include items such as FFP3 masks, aprons, gloves, hand sanitiser or other cleaning and hygiene related products that are specifically required to address this risk\nProduct unavailability or recall \u2013 Framework will include the right for the Buyer to seek prices from other framework providers if the awarded Supplier cannot fulfil the orders.\nManufacturer-driven changes, i.e. alterations to pack sizes \u2013 Allowances have been made in the Specification for variations or modifications if necessary and still providing best value for money\nLegislative changes impacting demand e.g. environmental regulations \u2013 Specification allows for amends due to changes in legislation\nThese risks have been identified as \"known unknown\" risks",
    "status": "active",
    "submissionMethodDetails": "https://etendersni.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "The tender has been split into three Sections.\nThe highest ranked Supplier for each item within Sections 1 and 2 and the highest ranked Supplier for each Linked Product Item within Section 3 will be placed on the Framework.\nThe Buyer may purchase items from the Framework Agreement via direct call-off or Secondary Competition throughout the Framework Term.\nFurther competitions may be commissioned for additional cleaning and hygiene products required by the Buyer during the Framework Period. Any further competition will be run with all Suppliers appointed to the Framework irrespective of the items they are awarded. (Unless otherwise excluded through poor performance). Once awarded, the Competed Goods shall form part of the Standard Goods which the successful Framework Agreement Supplier is eligible to provide under the terms of this Framework Agreement for the duration of the Framework Agreement.\nThe Buyer reserves the right to add items or take items off the Framework Agreement schedule at any time during the period of the Framework Agreement. Suppliers are reminded that the extent of these additions/deletions is not limited.",
        "method": "withAndWithoutReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-12-03T15:00:00+00:00"
    },
    "title": "Supply and Delivery of Cleaning and Hygiene Products to the Education Authority",
    "value": {
      "amount": 8166028.32,
      "amountGross": 9799200,
      "currency": "GBP"
    }
  }
}