WAR - Health & Safety Software Solution.

{
  "buyer": {
    "id": "GB-PPON-PDTN-5446-NMXW",
    "name": "Warwickshire County Council"
  },
  "date": "2025-11-21T14:36:53Z",
  "id": "076098-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05a4bb",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Warwick",
        "postalCode": "CV34 4SA",
        "region": "UKG13",
        "streetAddress": "Shire Hall"
      },
      "contactPoint": {
        "email": "procurement@warwickshire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.warwickshire.gov.uk"
      },
      "id": "GB-PPON-PDTN-5446-NMXW",
      "identifier": {
        "id": "PDTN-5446-NMXW",
        "scheme": "GB-PPON"
      },
      "name": "Warwickshire County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-02T23:59:59Z"
    },
    "description": "Warwickshire County Council (WCC) Workforce Health and Safety Service and Warwickshire Fire and Rescue Service are seeking to procure a health and safety incident management \u0026 auditing management cloud-based software solution.\nInstructions of submitting an interest:\nInterested suppliers are invited to complete the tender documentation that has been published via Warwickshire County Council\u0027s e-procurement portal. Reference: WAR - 0020 - Health \u0026 Safety Software Solution.\nYou should submit your completed responses by uploading via our e-procurement portal.\nThe Tender documents are available for unrestricted and full direct access, free of charge:  Providers must register with the system to be able to participate and download the Tender documents.  Warwickshire\u0027s e-portal web address is: https://in-tendhost.co.uk/warwickshirecc/aspx/Home  \nIf you have any questions regarding this Tender exercise, then please upload via the correspondence function on our portal (https://in-tendhost.co.uk/warwickshirecc/aspx/Home)",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-21T14:36:53Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "076098-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/076098-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-11T12:00:00Z"
    },
    "hasRecurrence": true,
    "id": "WAR - 0020",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          },
          {
            "description": "Software-related services",
            "id": "72260000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG3"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Functionality in Practice",
              "numbers": [
                {
                  "number": 7.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Key Dates and Implementation",
              "numbers": [
                {
                  "number": 7.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Parallel Environments",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Training",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Functionality",
              "numbers": [
                {
                  "number": 6.25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Reporting Date and Management Information",
              "numbers": [
                {
                  "number": 6.25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Training",
              "numbers": [
                {
                  "number": 6.25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Maintenance and Innovation",
              "numbers": [
                {
                  "number": 6.25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-02-15T23:59:59Z",
          "maxExtentDate": "2032-02-15T23:59:59Z",
          "startDate": "2026-02-16T00:00:00Z"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The contract may be impacted by the following circumstances, which by their nature, are unable to be addressed or were unknown at the time of the contract being awarded:\nThe changing needs and requirements of the Council and by its customers of which impacts the volume and scope of services delivered or required.\nChanges in legislation or national guidance impacting the Council, \nIncluding increases or decreases in Services due to Novation of existing contracts to a newly named entity (within the Council).\nChanges due to Local Government Reform impacting Council structures, with the potential to require onboarding of other organisational entities in the future within the Warwickshire County.\nOpportunities offered by emerging/new technologies unknown at the time of awarding the contract."
        },
        "renewal": {
          "description": "The service will be required for an initial contract term of 2 years however, WCC reserves the right to extend the contract by further multiple periods not exceeding 48 months, 48 months being the maximum extension period. The extension period(s) are at the Council\u0027s discretion.\nContract duration (initial period) - 16/02/2026 - 15/02/2028, \u0026 (including extensions) 16/02/2028 - 15/02/2032, if deemed required."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 210000,
          "amountGross": 252000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This procedure will be conducted in 2 stages. \nStage 1 - Evaluation of the initial tender responses will consist of Mandatory Pass/Fail Questions and subsequently if the Bidder is compliant will be evaluated as follows:\no\tWritten Award Stage 25%.  \no\tCost - 40% \no\tSocial Value -10%\nFollowing evaluation of the written tender, social value and cost evaluation those Bidders that are within 25 marks of each other will be invited to participate in the presentation/dialogue phase.\nStage 2 - Presentation / Dialogue meetings - Those Bidders invited to participate in the Presentation / Dialogue phase will deliver a presentation, scored in accordance with the points framework marking scheme as detailed in the ITT and as per presentation questions detailed in Appendix 8 of the tender documentation, weighted 25%.\nA preferred bidder(s) will then be identified based on their Cost, Quality, Social Value and Presentation score."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2031-06-15T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "You should submit your completed responses by uploading via our e-procurement portal.\nThe Tender documents are available for unrestricted and full direct access, free of charge:  Providers must register with the system to be able to participate and download the Tender documents.  Warwickshire\u0027s e-portal web address is: https://in-tendhost.co.uk/warwickshirecc/aspx/Home  \nIf you have any questions regarding this Tender exercise, then please upload via the correspondence function on our portal (https://in-tendhost.co.uk/warwickshirecc/aspx/Home)",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-18T12:00:00Z"
    },
    "title": "WAR - Health \u0026 Safety Software Solution.",
    "value": {
      "amount": 210000,
      "amountGross": 252000,
      "currency": "GBP"
    }
  }
}