The Latymer School Lettings Service Contract

{
  "buyer": {
    "id": "GB-PPON-PZLY-6632-TXWX",
    "name": "The Latymer School"
  },
  "date": "2025-11-21T11:51:38Z",
  "id": "075978-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05e634",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Edmonton",
        "postalCode": "N9 9TN",
        "region": "UKI54",
        "streetAddress": "Haselbury Road"
      },
      "contactPoint": {
        "email": "procurement@sscpartnership.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PZLY-6632-TXWX",
      "identifier": {
        "id": "PZLY-6632-TXWX",
        "scheme": "GB-PPON"
      },
      "name": "The Latymer School",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Southend on sea",
        "postalCode": "SS1 1EF",
        "region": "UKH31",
        "streetAddress": "12 Nelson Street"
      },
      "contactPoint": {
        "email": "procurement@sscpartnership.co.uk"
      },
      "id": "GB-COH-09976389",
      "identifier": {
        "id": "09976389",
        "scheme": "GB-COH"
      },
      "name": "SSC Partnership Limited",
      "roleDetails": "Agent",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-30T23:59:59+00:00"
    },
    "description": "SSC Partnership (an Agent) working on behalf of The Latymer School (the Authority) are currently out to tender for the provision of school lettings management services. The Company will be responsible for the full administration and operational management of community lettings across the Authority\u2019s facilities, ensuring that all activities are delivered safely, efficiently, and in line with the Authority\u2019s safeguarding, educational, and community objectives.\nThe Authority will sign a contract with the successful Company for a period of 36 Months (3 Years) with the option to extend it for up to a further 24 Months (2 Years). It is expected that the contract will commence 1st March 2026.\nThe Procurement is being run under the open procedure. Any interested organisation/consortium may submit a Bid in response to this ITT.\nThe Company shall prepare and submit its tender considering the entire tender package. The requirements for a valid submission of tenders are outlined in the tender documentation including the scope of works and specification of service.\nArrangements will be made for Companies to visit the school and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place on 4th December 2025. Companies should limit their attendance to two representatives. Companies will not be able to take photographs during site visits without the consent of the Authority. Please register for the site visit through the correspondence functionality on the tendering portal (https://in-tendhost.co.uk/sscpartnership), including the name and roles of the representatives who will be attending by no later than 12 noon, 3rd December 2025.\nTenders will be evaluated using a method known as MAT (most advantageous tender). \nThere will be mandatory and desirable requirements.\nMandatory requirements are stipulations which must be present, or the tender will be eliminated from the evaluation.\nDesirable characteristics are elements of the tender which are to be scored by the Authority.\nTenders and all associated documents must be submitted electronically via the e tendering portal: https://in-tendhost.co.uk/sscpartnership. \nCompanies that are not registered will need to complete the supplier\u0027s application. If there are any issues with the access or submission of documents Companies can contact the In-Tend Support team at support@in-tend.co.uk or on 0845 557 8079 / +44 (0) 114 407 0065.\nFull details are disclosed within the tender documentation.\nSuppliers that would like to take part in this tender process are invited to \"Express Interest\" upon which the will be given access to the full tender documentation delivery through this e-tendering system.\nWhen the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the \"My Tenders\" area of this website and selecting the \"View Details\" button of this project.\nThe deadline for submissions of the tender will be 22nd December 2025.",
    "documents": [
      {
        "description": "Tender Pack including\nInvitation to Tender (ITT)\nContract Conditions\nSpecification\nReturnable Schedules\nProcurement Specific Questionnaire Explanatory Notes\nTUPE\nPhotographs",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/sscpartnership"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-21T11:51:38Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "075978-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/075978-2025"
      }
    ],
    "id": "SSC LHS LET 03_26",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Letting services of own property",
            "id": "70130000",
            "scheme": "CPV"
          },
          {
            "description": "Non-residential property renting or leasing services",
            "id": "70220000",
            "scheme": "CPV"
          },
          {
            "description": "Non-residential property services",
            "id": "70332000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI54"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Bidders are required to complete and submit the Procurement Specific Questionnaire (PSQ)alongside the Financial Submission (i.e. by the deadline for Bid submissions).  Bidders\u0027 Mandatory responses will be evaluated prior to evaluation of scoring responses.\nDetails of the approach to be taken to the evaluation of PSQ submissions are contained in the PSQ Explanatory Document.  Bidders should read the PSQ Explanatory Document before completing the PSQ.\nBidders\u0027 answers to each of the desirable questions within the Procurement Specific Questionnaire must be self-contained without referring to additional documents, answers to other questions or other supporting statements (unless specifically requested). Bidders should respond to each point in the question when providing its answer.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "Bidders are required to complete and submit the Procurement Specific Questionnaire (PSQ)alongside the Financial Submission (i.e. by the deadline for Bid submissions).  Bidders\u0027 Mandatory responses will be evaluated prior to evaluation of scoring responses.\nDetails of the approach to be taken to the evaluation of PSQ submissions are contained in the PSQ Explanatory Document.  Bidders should read the PSQ Explanatory Document before completing the PSQ.\nBidders\u0027 answers to each of the desirable questions within the Procurement Specific Questionnaire must be self-contained without referring to additional documents, answers to other questions or other supporting statements (unless specifically requested). Bidders should respond to each point in the question when providing its answer."
        },
        "contractPeriod": {
          "endDate": "2029-02-28T23:59:59+00:00",
          "maxExtentDate": "2031-02-28T23:59:59+00:00",
          "startDate": "2026-03-01T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Following the initial term the contract can be extended by a further 24 months subject to agreement between parties."
        },
        "status": "active",
        "value": {
          "amount": 1500000,
          "amountGross": 1800000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/sscpartnership",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-22T12:00:00+00:00"
    },
    "title": "The Latymer School Lettings Service Contract",
    "value": {
      "amount": 1500000,
      "amountGross": 1800000,
      "currency": "GBP"
    }
  }
}