Buyer Name: SOUTHERN WATER SERVICES LIMITED
Buyer Address: Southern House, Yeoman Road, Worthing, UKJ27, BN13 3NX, United Kingdom
Contact Email: ryan.lightfoot@southernwater.co.uk
Source to Pay Software Solution (
Buyer Contact Info
Status
complete
complete
Procedure
selective
selective
Value
1986983.0 GBP
1986983.0 GBP
Published
20 Nov 2025, 17:06
20 Nov 2025, 17:06
Deadline
n/a
n/a
Contract Start
04 Dec 2025, 00:00
04 Dec 2025, 00:00
Contract End
03 Dec 2029, 23:59
03 Dec 2029, 23:59
Category
n/a
n/a
CPV
72268000 - Software supply services
72268000 - Software supply services
Region
n/a
n/a
Awarded To
Coupa Software Inc, PARADE CONSULTING LIMITED
Coupa Software Inc, PARADE CONSULTING LIMITED
Official Source
Open Find a Tender
Open Find a Tender
Description
Southern Water ("SW") seek a Solution Provider to licence a cloud-based, Source to Pay software solution ("Solution") that will give SW users a more intuitive experience in purchasing goods and services. The Source to Pay process ("S2P") comprises of Source to Contract ("S2C") and Purchase to Pay ("P2P") processes. The Solution will provide end-to-end functionality. P2P: The Solution will manage SW's end-to-end procurement processes from capturing a Requirement, through Purchase Requisition, Approval, Purchase Order Creation, Supplier PO Receipting, SW Service/Product Receipting, Supplier Invoicing to "OK to pay" from a 3-way match. Critical to improved user experience will be that the Solution will enable users to: 1. Execute required actions "on the move" via secure mobile technologies as well as computer based. 2. Leverage punchouts with external approved and secure supplier sites. 3. Access and order from approved supplier catalogues. The Solution must have a proven method of: 1. Managing professional services. 2. Goods and works contracts that may leverage Framework Agreements and timesheets. These areas represent a key portion of the SW spend profile. The nature of managing this spend in this Solution is still being defined but will be clarified later in the Procurement Process. S2C: For spend that is not readily available when requisitioned, the Solution would also have integrated Sourcing, Contracting and Supplier / Contract Performance Management functionality, that is triggered by workflow management to a central Procurement function. All S2P activities must workflow automatically and allow for online collaboration between SW colleagues and Suppliers, who will be able to access the Solution via a secure external Supplier Portal. The number of integrations to legacy SW systems is still being defined, but we would expect the Solution to be able to readily integrate to common Finance or HR platforms as a minimum and have SSO capability. It must also have the capability to be integrated with Asset Management, Inventory and Stores solutions, as a possible further future activity. (Although this is not in the initial implementation scope, it is essential there is evidential functional capability to do so.) To deliver the integration of the Solution, SW is seeking a Solution Implementation Partner ("SIP") who is accredited to the Software Provider ("SWP"). The Solution Provider is asked to identify up to three (3) Solution Implementation Partners ("SIP"). The process for nominating SIPs is described in the Tender Pack. The SIP must be able to: 1. Prove and leverage experience of SWP implementation in the UK utility industry, with a preference for Water industry. 2. Prove accreditation with the SWP, with experience in implementation of the specific Solution.
Linked Documents
No linked documents found for this notice.
Opportunity Context
Lots
Lot 1 Status: complete
Lot 2 Status: complete
Awards
Award Title: Source to Pay Software Solution
Award Title: Software Implementation Partner
Raw Notice JSON
Expand raw payload
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"tag": [
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"tender": {
"description": "Southern Water (\"SW\") seek a Solution Provider to licence a cloud-based, Source to Pay software solution (\"Solution\") that will give SW users a more intuitive experience in purchasing goods and services.\nThe Source to Pay process (\"S2P\") comprises of Source to Contract (\"S2C\") and Purchase to Pay (\"P2P\") processes. The Solution will provide end-to-end functionality.\nP2P:\nThe Solution will manage SW\u0027s end-to-end procurement processes from capturing a Requirement, through Purchase Requisition, Approval, Purchase Order Creation, Supplier PO Receipting, SW Service/Product Receipting, Supplier Invoicing to \"OK to pay\" from a 3-way match.\nCritical to improved user experience will be that the Solution will enable users to:\n1. Execute required actions \"on the move\" via secure mobile technologies as well as computer based.\n2. Leverage punchouts with external approved and secure supplier sites.\n3. Access and order from approved supplier catalogues.\nThe Solution must have a proven method of:\n1. Managing professional services.\n2. Goods and works contracts that may leverage Framework Agreements and timesheets.\nThese areas represent a key portion of the SW spend profile. The nature of managing this spend in this Solution is still being defined but will be clarified later in the Procurement Process.\nS2C:\nFor spend that is not readily available when requisitioned, the Solution would also have integrated Sourcing, Contracting and Supplier / Contract Performance Management functionality, that is triggered by workflow management to a central Procurement function.\nAll S2P activities must workflow automatically and allow for online collaboration between SW colleagues and Suppliers, who will be able to access the Solution via a secure external Supplier Portal.\nThe number of integrations to legacy SW systems is still being defined, but we would expect the Solution to be able to readily integrate to common Finance or HR platforms as a minimum and have SSO capability.\nIt must also have the capability to be integrated with Asset Management, Inventory and Stores solutions, as a possible further future activity. (Although this is not in the initial implementation scope, it is essential there is evidential functional capability to do so.)\nTo deliver the integration of the Solution, SW is seeking a Solution Implementation Partner (\"SIP\") who is accredited to the Software Provider (\"SWP\").\nThe Solution Provider is asked to identify up to three (3) Solution Implementation Partners (\"SIP\"). The process for nominating SIPs is described in the Tender Pack.\nThe SIP must be able to:\n1. Prove and leverage experience of SWP implementation in the UK utility industry, with a preference for Water industry.\n2. Prove accreditation with the SWP, with experience in implementation of the specific Solution.",
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"status": "complete",
"title": "Source to Pay Software Solution ("
}
}