ECS Cleaning Services Contract

{
  "buyer": {
    "id": "GB-PPON-PBWD-6592-BVLY",
    "name": "Forty Hill Primary School"
  },
  "date": "2025-11-19T10:52:36Z",
  "id": "075104-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05e415",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Enfield",
        "postalCode": "EN2 9EY",
        "region": "UKI54",
        "streetAddress": "Forty Hill"
      },
      "contactPoint": {
        "email": "sbm@fortyhill.enfield.sch.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PBWD-6592-BVLY",
      "identifier": {
        "id": "PBWD-6592-BVLY",
        "scheme": "GB-PPON"
      },
      "name": "Forty Hill Primary School",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Enfield",
        "postalCode": "EN1 1YF",
        "region": "UKI54",
        "streetAddress": "Southbury Road"
      },
      "contactPoint": {
        "email": "matkinson@georgespicer.enfield.sch.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PJMQ-9627-JPGW",
      "identifier": {
        "id": "PJMQ-9627-JPGW",
        "scheme": "GB-PPON"
      },
      "name": "George Spicer Primary School",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Enfield",
        "postalCode": "EN1 3PU",
        "region": "UKI54",
        "streetAddress": "Brick Lane"
      },
      "contactPoint": {
        "email": "spatel@suffolks.enfield.sch.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PXBQ-1812-TLJV",
      "identifier": {
        "id": "PXBQ-1812-TLJV",
        "scheme": "GB-PPON"
      },
      "name": "Suffolks Primary School",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Southend-on-Sea",
        "postalCode": "SS1 1EF",
        "region": "UKH31",
        "streetAddress": "12 Nelson Street"
      },
      "contactPoint": {
        "email": "procurement@sscpartnership.co.uk"
      },
      "id": "GB-PPON-PGHX-7149-CXVT",
      "identifier": {
        "id": "PGHX-7149-CXVT",
        "scheme": "GB-PPON"
      },
      "name": "SSC Partnership Limited",
      "roleDetails": "Agent",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-02T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "Payment of the Service shall be made in accordance with the payment terms stated in Schedule 2 (the Contract Price) of the contract conditions Part A.\nIf payment of any invoice is not received by any due date, the Company must notify the Authority\u2019s Finance Manager and the appointed representative in writing of such failure to pay and provide details of the invoice concerned; allow the Authority to make prompt payment of such disputed sums; and allow the Authority to provide details of the ground for why the invoices is disputed.\nAny queries regarding invoicing and progress of payments should be directed to the Authority\u2019s Finance Manager. \nThe Authority shall pay the Company any sums due under an invoice no later than (thirty days) from the date on which it is deemed valid and undisputed.\nWhere any Party disputes any sum to be paid by it under this Contract then a payment equal to the sum not in dispute shall be paid and the dispute as to the sum that remains unpaid shall be determined. Provided that the sum has been disputed in good faith, interest due on any sums in dispute shall not accrue until 30 (thirty) days after resolution of the dispute between Parties. \nThe Company may charge interest on the late payment of any undisputed Charges properly invoiced under this Contract on the outstanding sum from the due date until payment is made at the then applicable statutory interest rate in accordance with the Late Payment of Commercial Debts (Interest) Act 1998. The Company shall not suspend the supply of services if any payment is overdue."
    },
    "description": "SSC Partnership (an Agent) on behalf of the \u0027Authority\u0027 (consisting of three primary schools in Enfield) are currently out to tender for the provision of cleaning services.\nThe Authority will will sign a contract with the successful Company for a period of 36 Months (3 Years) with the option to extend it for up to a further 24 Months (2 Years). It is expected that the contract will commence 1st April 2026.\nThe Procurement is being run under the open procedure. Any interested organisation/consortium may submit a Bid in response to this ITT.\nCompanies shall prepare and submit a tender considering the entire tender package. The requirements for a valid submission of tenders are outlined in the tender documentation including the scope of works and specification of service.\nTender submissions should clearly demonstrate:\nA thorough understanding of the Scope of Work\nAbility to deliver the services required in line with all TUPE information, and have a flexible approach\nTechnical expertise and relevant experience\nValue for money\nSuitability for the undertaking of the work.\nProcedures and practices which will be utilised to ensure quality and compliance with the specification.\nArrangements will be made for Companies to visit the sites and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place on Wednesday 3rd December 2025. Companies should limit their attendance to two representatives. Please register for the site visit through the correspondence functionality on the tendering portal (https://in-tendhost.co.uk/sscpartnership), including the name and roles of the representatives who will be attending by no later than 12 noon, 2nd December 2025.\nTenders will be evaluated using a method known as MAT (most advantageous tender). \nThere will be mandatory and desirable requirements.\nMandatory requirements are stipulations which must be present, or the tender will be eliminated from the evaluation.\nDesirable characteristics are elements of the tender which are to be scored by the Client.\nTenders and all associated documents must be submitted electronically via the e tendering portal: https://in-tendhost.co.uk/sscpartnership. \nCompanies that are not registered will need to complete the supplier\u0027s application. If there are any issues with the access or submission of documents Tenderers can contact the In-Tend Support team at support@in-tend.co.uk or on 0845 557 8079 / +44 (0) 114 407 0065.\nSuppliers that would like to take part in this tender process are invited to \"Express Interest\" upon which the will be given access to the full tender documentation delivery through this e-tendering system.\nWhen the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the \"My Tenders\" area of this website and selecting the \"View Details\" button of this project.\nThe deadline for submissions of the tender will be 19th December 2025.\nPlease allow sufficient time to make your return as late returns will not be permitted.\nAny questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.",
    "documents": [
      {
        "description": "Tender Pack containing the following documents:\nInvitation to Tender\nPart A Conditions of Contract\nPart B Specification\nAppendix 1 Schedules to be returned (1-5)\nAppendix 2 Procurement Specific Questionnaire Explanatory Document\nAppendix 3 and 4 Transfer of Undertakings (Protection of Employment Regulations)\nAppendix 5 Site Plans",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/sscpartnership"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-19T10:52:36Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "075104-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/075104-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-12T12:00:00+00:00"
    },
    "id": "SSC ECS CLN 04_26",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI54"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Bidders are required to complete and submit the Procurement Specific Questionnaire alongside the Financial Submission (i.e. by the deadline for Bid submissions).  Bidders\u0027 Mandatory responses will be evaluated prior to evaluation of scoring responses.\nDetails of the approach to be taken to the evaluation of PSQ submissions are contained in the PSQ Explanatory Document.  Bidders should read the PSQ Explanatory Document before completing the PSQ.\nThe contract award decision will be made on the basis of the most advantageous tender (MAT), based on the application of the detailed evaluation criteria (and sub-criteria). \nThe award criteria and marking weighting which will be used to assess the value of each bid will form the basis of notifying Companies whether they have been successful or unsuccessful within the tender process.\nThere will be mandatory and desirable requirements.\n-\tMandatory requirements are things that must be there, or the Company will be eliminated from the evaluation. \n-\tDesirable characteristics are the things that will be scored.\nFull details are contained within the tender documents.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "Bidders are required to complete and submit the Procurement Specific Questionnaire alongside the Financial Submission (i.e. by the deadline for Bid submissions).  Bidders\u0027 Mandatory responses will be evaluated prior to evaluation of scoring responses.\nDetails of the approach to be taken to the evaluation of PSQ submissions are contained in the PSQ Explanatory Document.  Bidders should read the PSQ Explanatory Document before completing the PSQ.\nThe contract award decision will be made on the basis of the most advantageous tender (MAT), based on the application of the detailed evaluation criteria (and sub-criteria). \nThe award criteria and marking weighting which will be used to assess the value of each bid will form the basis of notifying Companies whether they have been successful or unsuccessful within the tender process.\nThere will be mandatory and desirable requirements.\n-\tMandatory requirements are things that must be there, or the Company will be eliminated from the evaluation. \n-\tDesirable characteristics are the things that will be scored.\nFull details are contained within the tender documents."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Following the initial contract term there will be an opportunities to extend the contract by a further 2 years submit to agreement between parties."
        },
        "status": "active",
        "value": {
          "amount": 1200000,
          "amountGross": 1440000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "The Company shall supply the Authority with regular information (as requested by the Authority) on the performance of this Contract as set out in Schedule 3 (Key Performance Indicators) of the contract conditions Part A and such information to be provided as required.\nRegular contract review meetings will be held between the Company and the Authority to monitor the Company\u2019s performance both on this Contract as a whole and against performance targets outlined in Schedule 3 (Key Performance Indicators) of this Contract.  The Company shall afford all necessary resources and facilities to allow the Authority to carry out its contract reviews and provide all reasonable information required.",
    "status": "active",
    "submissionMethodDetails": "Bids must be submitted through the procurement portal https://in-tendhost.co.uk/sscpartnership before the submission deadline.\nAny technical questions relating to the use of the Procurement Portal website should be addressed by email to the In-Tend Support team at support@in-tend.co.uk or by telephone on 0845 557 8079 / +44 (0) 114 407 0065.\nThis is only the technical support line, and any ITT queries should be directed to the relevant procurement team running the contract through the messages function of the Procurement Portal.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-18T12:00:00+00:00"
    },
    "title": "ECS Cleaning Services Contract",
    "value": {
      "amount": 1200000,
      "amountGross": 1440000,
      "currency": "GBP"
    }
  }
}