Provision of Museums Collections Management System (CMS)

{
  "buyer": {
    "id": "GB-PPON-PXRT-5737-VBQD",
    "name": "Leicester City Council"
  },
  "date": "2025-11-18T16:55:15Z",
  "id": "074959-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050c9e",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Leicester",
        "postalCode": "LE1 1FZ",
        "region": "UKF21",
        "streetAddress": "City Hall, 115 Charles Street "
      },
      "contactPoint": {
        "email": "Zhiaw.Hama@leicester.gov.uk",
        "name": "Zhiaw Hama "
      },
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            "id": "publicAuthoritySubCentralGovernment",
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        ],
        "url": "https://www.leicester.gov.uk"
      },
      "id": "GB-PPON-PXRT-5737-VBQD",
      "identifier": {
        "id": "PXRT-5737-VBQD",
        "scheme": "GB-PPON"
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      "name": "Leicester City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "The Council would like to invite Suppliers to submit a Tender for selection of a single Supplier to provide a Museums Collections Management System. Leicester Museums and Galleries is seeking a mature cloud-based Museums Collections Management System (CMS) to manage and track a wide range of objects in its collection. The system must support detailed object cataloguing, including acquisition history, condition reports, location tracking, loans, and media attachments. It should also allow for secure data access, migration from the current system (Mimsy XG), and compliance with UK Museum Accreditation standards (SPECTRUM 5). The solution must offer robust search and reporting capabilities, along with reliable support and training services",
    "documents": [
      {
        "datePublished": "2025-11-18T16:55:15Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "074959-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/074959-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-24T09:00:00+00:00"
    },
    "id": "1018ZHTCI",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality ",
              "numbers": [
                {
                  "number": 60.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price ",
              "numbers": [
                {
                  "number": 40.0,
                  "weight": "percentageExact"
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              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-09-30T23:59:59+01:00",
          "maxExtentDate": "2031-09-30T23:59:59+01:00",
          "startDate": "2026-10-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Initial term of 3 years with option to extend for 1+1 years "
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 135000,
          "amountGross": 162000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "The Council is using a secure hosted electronic bidding system https://procontract.due-north.com/Advert?advertId=0456dffd-9bc4-f011-813a-005056b64545. \nNew users to the EastMidsTenders Portal must create an account to access this opportunity. To create an account Suppliers must register - if you require assistance in using the EastMidsTenders portal please read the reference guides which is available on the portal.  If a Supplier has already registered you do not need to register again, simply use your existing username and password.  \nThe full Tender must be completed in full and returned in the required format, by the Tender response deadline as set out in the timetable. \nFailure to comply with this instruction may result in your Tender submission being discounted.  The Tender must be submitted through the EastMidsTenders Portal (this may be submitted at any time prior to the closing time and date).  Submission of electronic Tender should not be left to the last moment as it may take some time to upload your completed Tender.  The server timestamps (GMT) Tenders when they are submitted.  Tender submitted after the stated closing date and time will not be considered.  ",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-12-04T09:00:00+00:00"
    },
    "title": "Provision of Museums Collections Management System (CMS)",
    "value": {
      "amount": 135000,
      "amountGross": 162000,
      "currency": "GBP"
    }
  }
}