Provision of Comprehensive Health Assessment Pilot Scheme for Coaches within the British High-Performance System

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    "name": "THE UNITED KINGDOM SPORTS COUNCIL"
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  "date": "2025-11-18T16:36:59Z",
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        "name": "Jemima Coates"
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    "description": "UK Sport is committed to delivering the greatest decade of extraordinary sporting moments, reaching, inspiring, and uniting the nation. As outlined in our strategic plan, we aim to ensure that British Olympic and Paralympic sport continues to achieve sustained success, underpinned by a high-performance system that is ethical, inclusive, and capable of driving positive societal impact.\nUK Sport is seeking tenders from experienced and suitably qualified providers, through an open Invitation to Tender (\"ITT\"), for the delivery of a Comprehensive Health Assessment Pilot Scheme for coaches operating within the UK\u0027s World Class Performance Programmes (the \"Pilot Scheme\"). This procurement (the \"Procurement\") represents a key element of UK Sport\u0027s interim support offer for coaches and will serve as a critical building block in the development of the Independent Coaches Body (\"ICB\").\nPurpose of the Pilot Scheme\nThe Pilot Scheme is a direct response to the findings of the Whyte Review (2023), which identified the need for systemic reform to create safer, more supportive environments across UK sport. In partnership with Sport England, UK Sport has committed to a joint policy response that prioritises the professionalisation of coaching, enhanced wellbeing provision, and a culture of safeguarding and accountability.\nFurther evidence from the Care for Coaches report (UK Coaching \u0026 Liverpool John Moores University, 2024)  highlighted significant gaps in access to physical and mental health services for coaches. While mental health support has been bolstered through the Sporting Chance partnership, physical health provision remains inconsistent. Coaches working in elite sport face heightened risks of cardiovascular disease, metabolic disorders, fatigue, and stress-related conditions, risks that are currently not being adequately addressed.\nTo meet these needs, UK Sport is commissioning a two-year programme of opt-in, high-quality health assessments for up to 450 coaches. The services procured through this tender will not only provide immediate, meaningful support to the coaching workforce, but will also inform the design and delivery of the ICB\u0027s future health and wellbeing offer.\nObjectives\nThe objectives of the Pilot Scheme are as follows (the \"Pilot Scheme Objectives\")\nA.\tEmpower Coaches Through Medical Assessments\nEnsure that eligible coaches have access to high-quality medical assessments that enable them to understand and take ownership of their personal health and wellbeing. This shall include access to personalised health reports and onward sign posting to relevant specialist services, and lifestyle coaching where clinically appropriate.\nB.\tDeliver a Cost-Effective and Efficient Pilot Scheme\nEnsure the Pilot Scheme is operationally and financially efficient, effective in its delivery, and clearly understood by all stakeholders.\nC.\tGenerate Insights to Advance Coach Wellbeing and Education\nUse data from the uptake and usage of health assessments to identify opportunities for improving coaches\u0027 health, wellbeing, and educational support.\nContract Value\nUK Sport has budgeted to make payments of up to \u00a3400,000 inclusive of VAT to cover all costs associated with delivery. Payment will be made only for the number of assessments actually delivered, calculated on a cost per assessment basis, not exceeding \u00a3400,000 (inclusive of VAT). \nContract Duration\nThe Pilot Scheme is a pilot and therefore UK Sport propose to enter into the Contract with the Tenderer from the date on which the Contract is signed by both parties (the \"Contract Commencement Date\") for a duration of two (2) years (the \"Term\"), unless terminated in accordance with the terms contained therein.",
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              "description": "Price (overall weighting -20%)\n1.\tPlease provide a total cost including VAT per health assessment (i.e. \u0027unit cost\u0027). This cost should include admin fees, test costs (mandatory and any additional they have included), educational support, and VAT.\n2.\tPlease provide a breakdown of the unit cost.\n1 A4 Page \nFont size: minimum 11pt\nMargins: no less than 2cm\nFile format: word or PDF only\nOur assessment criteria is as follows:\nPrices will be scored on a comparative basis, whereby the lowest bid will receive 100% of the available marks (20% following weighting). All other bids will be compared against that lowest bid and will be scored in accordance with the following formula to calculate each of the bidder\u0027s scores: \nWorking Example  \nLowest Price / Competitor Price = x * 20 (weighting) = x%  \nTender A (Lowest Price) bids \u00a3100\nTender B (Competitor Price) bids \u00a3110 \nScores calculated as: \nTender A: 20% \u00d7  100/100=20\nTender B: 20% \u00d7  100/110 = 18.18\nLowest Price) \u00a3100 = 20% (Pricing weight). Lowest Price Scoring = 20 \nCompetitor Price) \u00a3110 = Lowest Price (\u00a3100) / Competitor Price (\u00a3110) = 0.96 * 20% (weighting). Competitor Price Scoring = 18.18 \nSee ITT for full details",
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              "description": "Quality of service provision (60%)\n1. Service delivery (delivery of health assessments) = 25%\nComprehensive health assessments that are easy to access and demonstrate speed of reporting methods and further education.\nPlease outline the ways in which your proposal demonstrates the following:\ni)\tA detailed outline of what is covered in the comprehensive health assessment. Highlight any additional components beyond the mandatory requirements of the Specification. Please note that where any mandatory requirements are not met, a Tenderer cannot score more than 3 for this question. Where a Tenderer meets the mandatory requirements but does not demonstrate any additional items, the Tenderer cannot score more than 4.  \nii)\tOutline how the comprehensive health assessments are conducted, and what is your approach to ensuring technical relevance for elite sport coaches and the environments they work in? \niii)\tWhat is the projected turnaround times for test results/reports to the attendees?\niv)\tProvide details of the framework you have in place for onward referrals or signposting, particularly where urgent issues arise from screening?\nv)\tHow would the education aspect of the project be delivered? Give examples of potential educational materials and engagement tools that could be shared with coaches to enhance health literacy and wellbeing?\nvi)\tProvide an example health assessment report like that which the coaches attending the health assessment would receive.\nA maximum of 6 Pages A4 plus 1 example results report plus a maximum of 2 examples of educational materials (example report and educational materials will not be included in the maximum page count).   \nFont size: minimum 11pt\nMargins: no less than 2cm\nFile format: word or PDF only\n2. Hospital quality and service accessibility = 20%\nQuality of hospitals and accessibility to a range of facilities/providers with technical knowledge of the elite sports environment for coaches with or without a disability/impairment.\nPlease outline the ways in which your proposal demonstrates the following: \ni)\tQuality of hospitals and accessibility to range of facilities and providers across all four home nations and key performance hubs.\nii)\tAvailability of assessments and the timescales for assessments upon contact from eligible individuals. \niii)\tCancellation policy for assessments if any and their associated costs.\niv)\tPlease outline your current risk and compliance measures, specifically in relation to data protection, insurance coverage, and incident reporting procedures. Include any relevant policies, frameworks, or formal qualifications that support these practices.\nv)\tHow do you ensure compliance with regulatory bodies and confidentiality standards, including safeguarding?\nvi)\tWhat strategies will you employ to help UK Sport increase visibility and engagement of health assessment within the coaching community?\nPlease include as part of your submission evidence where the Health Assessments take place (clinics), are compliant with regulatory and confidentiality standards.\nA maximum of 6 Pages A4 \nFont size: minimum 11pt\nMargins: no less than 2cm\nFile format: word or PDF only\n3. Management and reporting = 10%\nCapacity to deliver monthly bespoke management information to UK Sport with information on uptake of assessments including most dense locations.  And to deliver formal six-monthly reviews providing information on update, trends, issues and/or concerns and successes.\ni)\tHow will you manage the project and deliver monthly bespoke management information to UK Sport, including uptake and location density?\nii)\tHow will you deliver formal six-monthly reviews, and what information will be included (uptake, trends, issues, successes)?\niii)\tWhat systems do you have in place for day-to-day administration, bookings, communications and follow-ups?\nA maximum of 2 Pages A4 plus and example report (example report will not be included in the maximum page count).\nFont size: minimum 11pt\nMargins: no less than 2cm\nFile format: word or PDF only\n4. Added value = 5%\nProposals for approach to deliver added value to the Pilot Scheme and to go above and beyond UK Sport\u0027s requirements.\ni)\tadded value to the Pilot Scheme.\nii)\titems that will be provided free of charge to the Pilot Scheme and are over and above UK Sport\u0027s mandatory and additional service requirements as set out in the Specification. \nFor Example - A client login portal, free samples for coaches, or education workshops for UK Staff to help with their knowledge.\nA maximum of 2 Pages A4\nFont size: minimum 11pt\nMargins: no less than 2cm\nFile format: word or PDF only\nScores range from 0 (fails to meet required standard) to 5 (Exceeds Standards).\nSee ITT for full details",
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    "submissionMethodDetails": "Please provide all submissions via the following email address -\ncoachsupportservices@uksport.gov.uk",
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    "title": "Provision of Comprehensive Health Assessment Pilot Scheme for Coaches within the British High-Performance System",
    "value": {
      "amount": 333333,
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