Open Framework for the Provision of Emergency Accommodation for Homeless Customers

{
  "buyer": {
    "id": "GB-PPON-PQVM-1383-ZBXP",
    "name": "Derby City Council"
  },
  "date": "2025-11-18T12:11:40Z",
  "id": "074728-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-051c7a",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Derby",
        "postalCode": "DE1 2FS",
        "region": "UKF11",
        "streetAddress": "The Council House - Corporation Street"
      },
      "contactPoint": {
        "email": "procurement@derby.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.derby.gov.uk/"
      },
      "id": "GB-PPON-PQVM-1383-ZBXP",
      "identifier": {
        "id": "PQVM-1383-ZBXP",
        "scheme": "GB-PPON"
      },
      "name": "Derby City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-01T23:59:59Z"
    },
    "description": "Derby City Council is seeking to appoint suppliers of emergency accommodation to an open framework through which it can purchase the accommodation it needs to fulfil its statutory duties and other emerging need.\nDerby City Council is seeking suppliers who can deliver to this specification and the standards stated within it, with emergency accommodation for homeless people owed duties under the Homeless Reduction Act 2017 or placed under a legislative power.  \nThe provision of emergency nightly paid accommodation is a part of the Council\u0027s response to homeless households whom the Council has determined have nowhere else to be accommodated that night. These households at this point are considered homeless.  As part of the agreed nightly placement of a household in emergency accommodation, the Council will continue to work with the household to relieve their homelessness and discharge their statutory duties as quickly as possible.\nThe following two lots are required for the framework: \n\u2022\tLot 1 - Room Only emergency accommodation\n\u2022\tLot 2 - Self-contained emergency accommodation\nThe scope for these is further detailed in the document TD2177 - ITT Part 3 Specification.\nThe primary user of the framework will be Derby City Council but we have included provision for Erewash Borough Council to use the framework for their Emergency Accommodation Requirements if necessary. The value of any spend incurred by Erewash Borough Council from this framework is unlikely to exceed \u00a3500,000.00 per annum.   \nDue to the nature of the services to be procured, the Council will be permitted to use the Framework in a number of ways in accordance with the Light Touch Regime (Section 9 and Schedule 1 of the Procurement Regulations 2024) and any subsequent amendment or re-enactment thereof.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-18T12:11:40Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "074728-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/074728-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-17T23:00:00Z"
    },
    "hasRecurrence": true,
    "id": "TD2177",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Hotel accommodation services",
            "id": "55110000",
            "scheme": "CPV"
          },
          {
            "description": "Services provided by bed and breakfast establishments",
            "id": "55270000",
            "scheme": "CPV"
          },
          {
            "description": "Accommodation services",
            "id": "98341000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF11"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF12"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Hotel accommodation services",
            "id": "55110000",
            "scheme": "CPV"
          },
          {
            "description": "Services provided by bed and breakfast establishments",
            "id": "55270000",
            "scheme": "CPV"
          },
          {
            "description": "Accommodation services",
            "id": "98341000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF11"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF12"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2034-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Room Only emergency accommodation. \nThe provision of emergency nightly paid accommodation is a part of the Council\u0027s response to homeless households whom the Council has determined have nowhere else to be accommodated that night. These households at this point are considered homeless.  As part of the agreed nightly placement of a household in emergency accommodation, the Council will continue to work with the household to relieve their homelessness and discharge their statutory duties as quickly as possible.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "5 * 12 months extensions. \nFor the first extension a second, successive, framework will be created."
        },
        "renewal": {
          "description": "5 * 12 months.\nInitial extension will be done by creation of a second, successive, framework."
        },
        "status": "active",
        "title": "Lot 1 - Room Only Emergency Accommodation",
        "value": {
          "amount": 34000000,
          "amountGross": 40800000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2034-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Self-Contained Emergency Accommodation.\nThe provision of emergency nightly paid accommodation is a part of the Council\u0027s response to homeless households whom the Council has determined have nowhere else to be accommodated that night. These households at this point are considered homeless.  As part of the agreed nightly placement of a household in emergency accommodation, the Council will continue to work with the household to relieve their homelessness and discharge their statutory duties as quickly as possible",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "2",
        "options": {
          "description": "5 * 12 months extensions. \nFor the first extension a second, successive, framework will be created."
        },
        "renewal": {
          "description": "5 * 12 months. \nFirst extension will create a second, successive, framework"
        },
        "status": "active",
        "title": "Self-Contained Emergency Accommodation",
        "value": {
          "amount": 34000000,
          "amountGross": 40800000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2033-12-01T23:59:59Z"
        }
      ]
    },
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "Please note suppliers wishing to express interest and obtain the documentation must do so by 11.30pm on 17/12/2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid. \nThe deadline for returns is 10.00am on Thursday 18/12/2025. \nDocuments are available at www.eastmidstenders.org \nPlease search for TD2177\nPlease note: we will only accept expressions of interest through the e-tendering system.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "Erewash Borough Council have expressed an interest in using the framework on an occasional basis. \nWe also wish to allow access to Amber Valley Borough Council and South Derbyshire District Council should they wish to use it.",
        "buyerLocationRestrictions": [
          {
            "gazetteer": {
              "identifiers": [
                "UKF11"
              ],
              "scheme": "GB-ITL"
            }
          },
          {
            "gazetteer": {
              "identifiers": [
                "UKF12"
              ],
              "scheme": "GB-ITL"
            }
          },
          {
            "gazetteer": {
              "identifiers": [
                "UKF13"
              ],
              "scheme": "GB-ITL"
            }
          }
        ],
        "description": "The award criteria, which will be used to evaluate bids and select successful Bidders to which the Council intends to award a place on the Framework, are designed to allow the selection of the bids that represents the most advantageous tender.  This evaluation will be based on a combination of quality and financial criteria as set out below.\n\u2022\tQuality\t- 70%\n\u2022\tPrice - 30%\nThe Council intends to select all bidders that meet the minimum scoring threshold as its successful Bidders in each lot. The minimum quality score required is 122. Where the scoring is below but particularly close to this threshold, a place may be awarded on the framework where it would be otherwise unreasonable not to.\nSuccessful suppliers in each Lot will then be ranked according to their price and quality combined score",
        "isOpenFrameworkScheme": true,
        "method": "withAndWithoutReopeningCompetition",
        "openFrameworkSchemeEndDate": "2034-03-31T23:59:59+01:00",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-12-18T10:00:00Z"
    },
    "title": "Open Framework for the Provision of Emergency Accommodation for Homeless Customers",
    "value": {
      "amount": 68000000,
      "amountGross": 81600000,
      "currency": "GBP"
    }
  }
}