Buyer Name: South Wales Fire and Rescue Service
Buyer Address: South Wales Fire and Rescue Service Headquarters, Llantrisant, UKL15, CF72 8LX, United Kingdom
Contact Name: Lee Bunkham
Contact Email: L-Bunkham@southwales-fire.gov.uk
Contact Telephone: 01443 232000
This invitation to Tender (ITT) has been issued by the Contracting Authority who are seeking to award a below-threshold contract for the provision of Catering at South Wales Fire and Rescue Service Headquarters. The aim of this process is to select a company to provide a facility offering refreshments to staff and visitors in the canteen area and also hospitality associated with meetings, conferences and training events. The canteen will serve as a social anchor point for staff. In addition to providing meals and refreshments, it will also function as a neutral, inclusive space that fosters informal interaction, cross-team collaboration, and cultural cohesion supporting the wellbeing of South Wales FRS staff.
External Link: https://www.find-tender.service.gov.uk/Notice/074031-2025
Link Description: Tender notice on Find a Tender
Lot 1 Status: active
Lot 1 Value: GBP 150,000
Lot 1 Value (Gross): GBP 180,000
Lot 1 Contract Start: 2026-03-31T00:00:00+01:00
Lot 1 Contract End: 2027-03-30T23:59:59+01:00
Lot 1 SME Suitable: Yes
Lot 1 Award Criterion (quality): Quality
Lot 1 Award Criterion (price): Price
Lot 1 Award Criterion (quality): Social Value
Document Description: ITT Part 1
Document Description: ITT Part 2
Document Description: Appendix 1 - Canteen Area
Document Description: Appendix 2 - Canteen Images
Document Description: Appendix 3 - Staff Attendance
Document Description: Appendix 4 - Business Continuity
Document Description: Appendix 5 - Terms and Conditions
Document Description: Tender notice on Find a Tender
{
"buyer": {
"id": "GB-PPON-PQMW-9436-MMYZ",
"name": "South Wales Fire and Rescue Service"
},
"date": "2025-11-14T14:28:25Z",
"id": "074031-2025",
"initiationType": "tender",
"language": "en",
"ocid": "ocds-h6vhtk-05e197",
"parties": [
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "Llantrisant",
"postalCode": "CF72 8LX",
"region": "UKL15",
"streetAddress": "South Wales Fire and Rescue Service Headquarters"
},
"contactPoint": {
"email": "L-Bunkham@southwales-fire.gov.uk",
"name": "Lee Bunkham",
"telephone": "01443 232000"
},
"details": {
"classifications": [
{
"description": "Public authority - sub-central government",
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE"
},
{
"description": "Welsh devolved regulations apply",
"id": "GB-WLS",
"scheme": "UK_CA_DEVOLVED_REGULATIONS"
}
],
"url": "https://www.southwales-fire.gov.uk"
},
"id": "GB-PPON-PQMW-9436-MMYZ",
"identifier": {
"id": "PQMW-9436-MMYZ",
"scheme": "GB-PPON"
},
"name": "South Wales Fire and Rescue Service",
"roles": [
"buyer"
]
}
],
"tag": [
"tender"
],
"tender": {
"aboveThreshold": false,
"description": "This invitation to Tender (ITT) has been issued by the Contracting Authority who are seeking to award a below-threshold contract for the provision of Catering at South Wales Fire and Rescue Service Headquarters.\nThe aim of this process is to select a company to provide a facility offering refreshments to staff and visitors in the canteen area and also hospitality associated with meetings, conferences and training events.\nThe canteen will serve as a social anchor point for staff. In addition to providing meals and refreshments, it will also function as a neutral, inclusive space that fosters informal interaction, cross-team collaboration, and cultural cohesion supporting the wellbeing of South Wales FRS staff.",
"documents": [
{
"description": "ITT Part 1",
"documentType": "biddingDocuments",
"id": "L-3",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352082"
},
{
"description": "ITT Part 2",
"documentType": "biddingDocuments",
"id": "L-4",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352083"
},
{
"description": "Appendix 1 - Canteen Area",
"documentType": "biddingDocuments",
"id": "L-5",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352084"
},
{
"description": "Appendix 2 - Canteen Images",
"documentType": "biddingDocuments",
"id": "L-6",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352085"
},
{
"description": "Appendix 3 - Staff Attendance",
"documentType": "biddingDocuments",
"id": "L-7",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352086"
},
{
"description": "Appendix 4 - Business Continuity",
"documentType": "biddingDocuments",
"id": "L-8",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352087"
},
{
"description": "Appendix 5 - Terms and Conditions",
"documentType": "biddingDocuments",
"id": "L-9",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352088"
},
{
"datePublished": "2025-11-14T14:28:25Z",
"description": "Tender notice on Find a Tender",
"documentType": "tenderNotice",
"format": "text/html",
"id": "074031-2025",
"noticeType": "UK4",
"url": "https://www.find-tender.service.gov.uk/Notice/074031-2025"
}
],
"enquiryPeriod": {
"endDate": "2025-12-03T17:00:00+00:00"
},
"id": "SWT038",
"items": [
{
"additionalClassifications": [
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"description": "Catering services",
"id": "55520000",
"scheme": "CPV"
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"deliveryAddresses": [
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"country": "GB",
"countryName": "United Kingdom",
"region": "UKL15"
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],
"id": "1",
"relatedLot": "1"
}
],
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"lots": [
{
"awardCriteria": {
"criteria": [
{
"description": "Quality of Service provision",
"name": "Quality",
"type": "quality"
},
{
"description": "Subsidy Required",
"name": "Price",
"type": "price"
},
{
"description": "Social Value Considerations",
"name": "Social Value",
"type": "quality"
}
],
"weightingDescription": "Quality"
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"contractPeriod": {
"endDate": "2027-03-30T23:59:59+01:00",
"maxExtentDate": "2029-03-30T23:59:59+01:00",
"startDate": "2026-03-31T00:00:00+01:00"
},
"hasRenewal": true,
"id": "1",
"renewal": {
"description": "Options to extend annually for an additional two years following expiry of initial contract period"
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"selectionCriteria": {
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},
"status": "active",
"suitability": {
"sme": true
},
"value": {
"amount": 150000,
"amountGross": 180000,
"currency": "GBP"
}
}
],
"mainProcurementCategory": "services",
"procurementMethod": "open",
"procurementMethodDetails": "Below threshold - open competition",
"status": "active",
"submissionMethodDetails": "https://www.sell2wales.gov.wales",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed"
},
"tenderPeriod": {
"endDate": "2025-12-12T12:00:00+00:00"
},
"title": "Catering Provision at South Wales Fire Service Headquarters",
"value": {
"amount": 150000,
"amountGross": 180000,
"currency": "GBP"
}
}
}