Medical Physics Support Services

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2026-11-30T23:59:59Z",
        "startDate": "2025-12-01T00:00:00Z"
      },
      "documents": [
        {
          "datePublished": "2025-11-14T11:03:23Z",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "073870-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/073870-2025"
        }
      ],
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Medical imaging services",
              "id": "85150000",
              "scheme": "CPV"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2025-11-27T23:59:59Z",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
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      ],
      "relatedLots": [
        "1"
      ],
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-PPON-PMNX-8259-DYLT",
          "name": "Oxford University Hospitals NHS Foundation Trust"
        }
      ],
      "title": "Medical Physics Support Services",
      "value": {
        "amount": 157232.79,
        "amountGross": 188679.34,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PRZJ-5573-LWLP",
    "name": "Great Western Hospitals NHS Foundation Trust"
  },
  "date": "2025-11-14T11:03:23Z",
  "id": "073870-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05e12f",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Swindon",
        "postalCode": "SN3 6BB",
        "region": "UKK14",
        "streetAddress": "Marlborough Road"
      },
      "contactPoint": {
        "email": "sarah.ogungbe@nhs.net",
        "name": "Sarah Ogungbe"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.gwh.nhs.uk/"
      },
      "id": "GB-PPON-PRZJ-5573-LWLP",
      "identifier": {
        "id": "PRZJ-5573-LWLP",
        "scheme": "GB-PPON"
      },
      "name": "Great Western Hospitals NHS Foundation Trust",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Oxford",
        "postalCode": "OX3 9DU",
        "region": "UKJ14",
        "streetAddress": "Headley Way, Headington, Oxford"
      },
      "contactPoint": {
        "email": "emily.baylis@ouh.nhs.uk"
      },
      "details": {
        "scale": "large",
        "vcse": false
      },
      "id": "GB-PPON-PMNX-8259-DYLT",
      "identifier": {
        "id": "PMNX-8259-DYLT",
        "scheme": "GB-PPON"
      },
      "name": "Oxford University Hospitals NHS Foundation Trust",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "This contract covers the provision of specialist medical physics services to support the Wiltshire service which includes expert advice, testing, and quality assurance for wide range of modalities: CT, MRI, Ultrasound, plain film (outpatients, GP, ED), mobile X-ray, Fluoroscopy, Cardiac catheter labs, Gamma Camera, DEXA, the Breast Centre, and plain film units at two community sites.\nThe medical physics service will be available to provide advice on:\n\u2022 Implications for optimisation (radiation dose and image quality) of any planned or unplanned changes in practice.\n\u2022 Practice and results of routine user QC of equipment performance.\n\u2022 Breakdowns and emerging concerns about the performance of the equipment.\n\u2022 Compliance with radiation regulations as part of an annual audit and on an on-going basis as necessary.\nTest instruments service conditions includes the following;\n\u2022 The medical physics service must have sufficient test instruments available to carry out the tests covered by this agreement.\n\u2022 It must have sufficient sets of test instruments to enable emergency investigation of a suspected fault or incident.\n\u2022 Calibration of test instruments must meet the national guidance and standards.\n\u2022 Coordination, liaison and representation service conditions include:\n\u2022 The medical physics service will participate in any surveys and evaluations requested by Public Health England (PHE) or screening quality assurance service.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "C393500",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The Great Western Hospitals NHS Foundation Trust provides acute and community health services across Wiltshire. The contract covers medical physics advisory and quality assurance services for all radiation-based activities across the Trust, including imaging systems and associated equipment. The service relates to medical physics advisory and quality assurance services for all radiation-based activities across the Trust delivered by Medical Physics Experts (MPEs) and other specialists who provide ionising and non-ionising radiation protection and quality assurance. This includes imaging systems and associated equipment used throughout clinical pathways. \nThe expertise required is highly specialised and not readily available through alternative providers without significant mobilisation, which would compromise service delivery and regulatory compliance.\nScope of Services\nThe imaging department covers a wide range of modalities: CT, MRI, Ultrasound, plain film (outpatients, GP, ED), mobile X-ray, Fluoroscopy, Cardiac catheter labs, Gamma Camera, DEXA, the Breast Centre, and plain film units at two community sites.\nScope includes the following specialist provisions:\n\u2022 Radiation Protection Services: Compliance audits, dose monitoring, and twice-yearly reports to the Radiation Protection Committee.\n\u2022 Medical Physics Expert (MPE), Radiation Protection Adviser (RPA), Laser Protection Adviser (LPA): Advisory services in line with UK/EU legislation and IPEM guidance.\n\u2022 Medical Physics Expert (MPE) \u2013 as required under IRMER 2017. MPEs provide scientific input on optimisation, patient dosimetry, and QA, and advise on radiation protection for medical exposures.\n\u2022 Performance Testing \u2013 of imaging systems and associated equipment in line with IRMER and IPEM guidance.\n\u2022 Laser Protection Adviser (LPA) \u2013 to ensure compliance with the Control of Artificial Optical Radiation at Work Regulations 2010 and relevant British Standards.\n\u2022 Testing of Non-Ionising Equipment \u2013 in accordance with national guidance.\n\u2022 Radioactive Waste Adviser (RWA) \u2013 accredited to advise on compliance with radioactive waste legislation.\n\u2022 Quality Assurance and Acceptance Testing: For X-ray, CT, MRI, Ultrasound, Nuclear Medicine, Laser, and UV equipment.\n\u2022 Specialist Roles: MR Safety Expert, Radioactive Waste Adviser (RWA).\n\u2022 Performance Testing: Routine and post-repair testing of imaging equipment.\n\u2022 Reporting: Written reports within 4 weeks of testing, urgent issues communicated immediately.\n\u2022 Advisory Support: On optimisation, compliance, and equipment performance.\n\u2022 Service Conditions: Qualified staff, sufficient capacity, calibrated instruments, and participation in national audits.\n\u2022 Radiation Protection Adviser (RPA) \u2013 as required by Ionising Radiations Regulations 2017 (IRR). RPAs must be suitably qualified Clinical Scientists, accredited to advise on radiation protection in healthcare.\nThe contract will be awarded in accordance with the provisions of the Procurement Act 2023, specifically under the justifications permitted in Section 41 and the permitted grounds set out in Schedule 5 which includes; \n\u2022 The highly specialised nature of the services required.\n\u2022 The critical need for continuity to maintain compliance and patient safety. \nThese services are essential for compliance with national standards and statutory requirements such as; \n\u2022 Ionising Radiation (Medical Exposure) Regulations 2017 (IRMER 2017)\n\u2022 Ionising Radiations Regulations 2017 (IRR 2017)\n\u2022 NHS Breast Screening Programme (NHSBSP)\nReason for Direct Award\n\u2022 Specialised technical requirements that only certain providers can meet.\n\u2022 Critical operational continuity to maintain compliance with statutory obligations and national programmes.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersTechnicalReasons"
      }
    ],
    "status": "complete",
    "title": "Medical Physics Support Services"
  }
}