Book Parcels and Maths Games for children in care

{
  "buyer": {
    "id": "GB-PPON-PZDG-2995-QQMD",
    "name": "Staffordshire County Council"
  },
  "date": "2025-11-11T15:18:05Z",
  "id": "072882-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05dee3",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Stafford",
        "postalCode": "ST16 2LP",
        "region": "UKG24",
        "streetAddress": "1 Staffordshire Place, Tipping Street,"
      },
      "contactPoint": {
        "email": "commercial.team@staffordshire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.staffordshire.gov.uk"
      },
      "id": "GB-PPON-PZDG-2995-QQMD",
      "identifier": {
        "id": "PZDG-2995-QQMD",
        "scheme": "GB-PPON"
      },
      "name": "Staffordshire County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-09T23:59:59Z"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Service is to provide as a minimum six (6) parcels. These must be sent calendar monthly to the Virtual Schools nominated address, as identified for each eligible child. High-quality books from a range of genres, maths games and other high-quality materials, that are age appropriate to support our children\u0027s learning, which will support narrowing the gap in education achievements for our children.  We expect the Provider to demonstrate how and why materials included in a parcel are chosen. The Council support academic five hundred and thirty (530) children per year. The provider will be able to support additional children should the Council need to add new to care children to the Service each month. For those new to care children, we expect them to receive all parcels from the year.\nSupply of Materials-\nStaffordshire County Council invites Tenders for the provision of a Service to deliver \"Educational Books and Maths Games Parcels\" to eligible children in care as identified by the Staffordshire virtual school. These parcels must engage the children and young people of in reading and playing educational games through the content they provide. The Provider will supply these children with colourful parcels containing books for them to keep, maths games, stationery and other high-quality materials on a calendar monthly basis, for six (6) agreed months of the year, at an agreed start date per agreed cohort.  There will be an additional bonus parcel at Christmas. Suppliers will not be expected to provide the bonus parcel for 2025 but will be expected for the years thereafter. This brings the Total to seven (7) parcels per academic cohort.\nThe provider will need to have available parcels that are  split by school year groups:\n\u2022\tChildren aged 4-5 in the Early Years Foundation Stage/Reception \n\u2022\tChildren in Year 1, (age 5-6) \n\u2022\tChildren in Year 2, (ages 6-7) \n\u2022\tChildren in Year 3, (ages 7-8) \n\u2022\tChildren in Year 4 (ages 8-9) \n\u2022\tChildren in Year 5, (ages 9-10) \n\u2022\tChildren in Year 6 (ages 10-11) \n\u2022\tChildren in Year 7 (ages 11-12) \nNote: If there is a child who is working at a lower or higher level, an appropriate parcel despite their school year group can be chosen. \n\u202f \nThe parcel packaging will be robust to contain and transport the contents by the selected postal service be  child friendly and it should not distinguish the cohort it\u0027s intended for. The packaging must however have distinguished identification (what this is will be decided between the Provider and the Council)  to allow teachers and carers to identify the package.\nThe Virtual School will provide the current posting list each month to the provider upon request.\nTo access the tender documents and/or place a bid for the contract please visit: https://supplierlive.proactisp2p.com/Account/Login",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-11T15:18:05Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "072882-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/072882-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-04T23:59:59Z"
    },
    "id": "IA3702",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Educational games",
            "id": "37524100",
            "scheme": "CPV"
          },
          {
            "description": "Primary education services",
            "id": "80100000",
            "scheme": "CPV"
          },
          {
            "description": "Secondary education services",
            "id": "80200000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKM"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 80,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Pack Selection and Contents",
              "numbers": [
                {
                  "number": 7.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Pack Contents and reasoning",
              "numbers": [
                {
                  "number": 7.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Postal Methods",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-01-18T23:59:59Z",
          "maxExtentDate": "2032-01-18T23:59:59Z",
          "startDate": "2026-01-19T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The term may be extended by (2 x 2 year extension periods) on the same terms for such periods in accordance with the contract taking the contract to a maximum term of 18th January 2032. These extension periods can be used at the councils discretion."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 475000,
          "amountGross": 570000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "The procurement documents are available for unrestricted and full direct access, free of charge, at\nhttps://supplierlive.proactisp2p.com/Account/Login\nAdditional information can be obtained from the above-mentioned address\nTenders or requests to participate must be submitted electronically via\nhttps://supplierlive.proactisp2p.com/Account/Login",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-11T12:00:00Z"
    },
    "title": "Book Parcels and Maths Games for children in care",
    "value": {
      "amount": 475000,
      "amountGross": 570000,
      "currency": "GBP"
    }
  }
}