Estates Framework - Planned and Reactive Maintenance

{
  "buyer": {
    "id": "GB-PPON-PXJR-8257-MYGR",
    "name": "The Police and Crime Commissioner for Leicestershire"
  },
  "date": "2025-11-11T08:49:31Z",
  "id": "072600-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05de31",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Leicester",
        "postalCode": "LE19 2BX",
        "region": "UKF22",
        "streetAddress": "St Johns"
      },
      "contactPoint": {
        "email": "Procurement@leics.police.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PXJR-8257-MYGR",
      "identifier": {
        "id": "PXJR-8257-MYGR",
        "scheme": "GB-PPON"
      },
      "name": "The Police and Crime Commissioner for Leicestershire",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-26T23:59:59Z"
    },
    "description": "The Contracting Authority wishes to establish a Framework Agreement for the Estates Framework - Planned and Reactive Maintenance across five distinct lots. The maximum number of providers to be appointed per lot is as follows:\nLot 1 - Plumbing: up to six providers\nLot 2 - Surfacing Works: up to six providers\nLot 3 - Electrical Works: up to six providers\nLot 4 - Roofing Services: up to six providers\nLot 5 - General Building: up to eight providers\nIn each lot, any additional Bidder whose final score is within one point of the last awarded position will also be included in the applicable Lot.\nAll tender documentation will be available on the In-Tend Portal: https://sell2.in-tend.co.uk/blpd/home.\nIf you have any issues with the system at any point before or after you have submitted your tender, you must contact the technical support team at support@in-tend.co.uk or :+44 114 407 0056.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-11T08:49:31Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "072600-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/072600-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-25T10:00:00Z"
    },
    "id": "CONT0500",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Water plumbing work",
            "id": "45332200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Resurfacing works",
            "id": "45233251",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Electrical services",
            "id": "71314100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "description": "Roof works and other special trade construction works",
            "id": "45260000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      },
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services of building installations",
            "id": "50700000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          }
        ],
        "id": "5",
        "relatedLot": "5"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "The maximum number of providers to be appointed per lot is as follows:\nLot 1 - Plumbing: up to six providers\nLot 2 - Surfacing Works: up to six providers\nLot 3 - Electrical Works: up to six providers\nLot 4 - Roofing Services: up to six providers\nLot 5 - General Building: up to eight providers\nIn each lot, any additional Bidder whose final score is within one point of the last awarded position will also be included in the applicable Lot.\nBidders may tender for more than one lot. However, they will only be awarded a place on one lot based on their stated preferences, unless there are fewer than the maximum number of awarded providers on a less preferred lot and the Bidder\u0027s final score places them within the top-ranked positions for that lot (i.e. within the top six for Lots 1-4, or top eight for Lot 5). In such cases, the Bidder will also be awarded a place on that additional lot."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Technical (Inc Social Value)",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Including: water and gas, from repairs and maintenance to refurbishment projects.",
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Plumbing",
        "value": {
          "amount": 10000000,
          "amountGross": 12000000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Technical (Inc Social Value)",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Includes: resurfacing paths and roads and line painting.",
        "id": "2",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Surfacing works",
        "value": {
          "amount": 10000000,
          "amountGross": 12000000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Technical (Inc Social Value)",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "All aspects of electrical works.",
        "id": "3",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Electrical Works",
        "value": {
          "amount": 10000000,
          "amountGross": 12000000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Technical (Inc Social Value)",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Including: flat roofs, pitched tiles, from repairs and maintenance to replacement roofing projects.",
        "id": "4",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Roofing Services",
        "value": {
          "amount": 10000000,
          "amountGross": 12000000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Technical (Inc Social Value)",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Including: joinery, minor repairs, planned projects and minor new works.",
        "id": "5",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "General Building",
        "value": {
          "amount": 10000000,
          "amountGross": 12000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Tenders should be submitted by 10am on 11th December 2025 via the In-Tend portal - https://sell2.in-tend.co.uk/blpd/home.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "All instructions must be accompanied by a work order from Estates Helpdesk, this will then be followed up with an official purchase order by electronically in due course. Unless otherwise stated remedial works to a value of \u00a3500 can be carried out without referral to the Estates Helpdesk. For works likely to exceed this amount further authorisation must be obtained from the Estates Helpdesk. The Contractor shall not accept instructions from site personnel without approval from the Estates Helpdesk.\nAll works (planned and reactive) above \u00a320,001.00 (exc VAT) shall be awarded through further competitions via this Framework issued on the procurement portal with drawings and specifications to all Contractors on the framework for that lot. Each project shall be awarded to the lowest tenderer, subject to a satisfactory tender. The Contracting Authority reserve the right to implement JCT contracts for these projects. Where the Contracting Authority mandate that this needs to be signed, works will not be awarded unless signed.\nPlanned/Reactive maintenance works up to \u00a320,000.99 (exc VAT) shall be apportioned on a rotation basis subject to price, availability, reliability/timeliness, and quality of workmanship, security clearance and health \u0026 safety.\nAll Contractors on each Lot will be listed. Works will then be allocated on a turn-by-turn basis, moving down the list. If the Contractor next on the list is not available to undertake the work (due to the reasons set out above) then the next Contractor on the list will be offered the opportunity. The next call-off opportunity will continue down the list and the Contractor will need to wait for their turn when it comes around next time going through the list on a turn-by-turn rotation basis.\nAny reports of poor performance based on the above criteria, will be investigated by the Contracting Authority and may result in a Contractor being suspended from the turn-by-turn rotation between Contractors servicing the framework.",
        "maximumParticipants": 32,
        "method": "withAndWithoutReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-12-11T10:00:00Z"
    },
    "title": "Estates Framework - Planned and Reactive Maintenance",
    "value": {
      "amount": 10000000,
      "amountGross": 12000000,
      "currency": "GBP"
    }
  }
}