Buyer Name: Yorkshire Purchasing Organisation
Buyer Address: 41 Industrial Park, Wakefield, UKE45, WF2 0XE, United Kingdom
Contact Email: contracts@ypo.co.uk
The Supply of Premium Pencils
Buyer Contact Info
Status
active
active
Procedure
open
open
Value
6000000.0 GBP
Gross: 7500000 GBP
6000000.0 GBP
Gross: 7500000 GBP
Published
07 Nov 2025, 15:46
07 Nov 2025, 15:46
Deadline
19 Dec 2025, 14:00
19 Dec 2025, 14:00
Contract Start
n/a
n/a
Contract End
n/a
n/a
Category
goods
goods
CPV
30192130 - Pencils
30192130 - Pencils
Region
n/a
n/a
Awarded To
n/a
n/a
Official Source
Open Find a Tender
Open Find a Tender
Description
YPO are looking for Suppliers to be appointed onto a Framework Agreement following a Competitive Tendering Procedure for the supply of Premium Pencils for use primarily in the education market and local authority sectors. This Framework is designed to meet the needs of YPO by establishing an agreement for Suppliers to deliver stock into YPO's distribution centre in Wakefield, West Yorkshire.
Linked Documents
No linked documents found for this notice.
Opportunity Context
More Information Links
External Link: https://procontract.due-north.com/register?ReadForm
Link Description: Associated documents can be found at https://procontract.due-north.com/register?ReadForm
External Link: https://www.find-tender.service.gov.uk/Notice/072147-2025
Link Description: Tender notice on Find a Tender
Lots
Lot Title: School colouring pencils
Lot Description: This lot is for School colouring pencils
Lot 1 Status: active
Lot 1 Has Options: Yes
Lot 1 Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.
Lot 1 Value: GBP 6,000,000
Lot 1 Value (Gross): GBP 7,500,000
Lot 1 Contract Start: 2026-04-01T00:00:00+01:00
Lot 1 Contract End: 2030-03-31T23:59:59+01:00
Lot 1 Award Criterion (quality): Quality (35%)
Lot 1 Award Criterion (quality): Delivery and Customer Service (10%)
Lot 1 Award Criterion (quality): Social Value and Sustainability (20%)
Lot 1 Award Criterion (price): Price (35%)
Lot Title: Jumbo School Colouring Pencils
Lot Description: This lot is for Jumbo School Colouring Pencils
Lot 2 Status: active
Lot 2 Has Options: Yes
Lot 2 Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.
Lot 2 Value: GBP 6,000,000
Lot 2 Value (Gross): GBP 7,500,000
Lot 2 Contract Start: 2026-04-01T00:00:00+01:00
Lot 2 Contract End: 2030-03-31T23:59:59+01:00
Lot 2 Award Criterion (quality): Quality (35%)
Lot 2 Award Criterion (quality): Delivery and Customer Service (10%)
Lot 2 Award Criterion (quality): Social Value and Sustainability (20%)
Lot 2 Award Criterion (price): Price (35%)
Lot Title: Eco colouring pencils
Lot Description: This lot is for Eco colouring pencils
Lot 3 Status: active
Lot 3 Has Options: Yes
Lot 3 Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.
Lot 3 Value: GBP 6,000,000
Lot 3 Value (Gross): GBP 7,500,000
Lot 3 Contract Start: 2026-04-01T00:00:00+01:00
Lot 3 Contract End: 2030-03-31T23:59:59+01:00
Lot 3 Award Criterion (quality): Quality (35%)
Lot 3 Award Criterion (quality): Delivery and Customer Service (10%)
Lot 3 Award Criterion (quality): Social Value and Sustainability (20%)
Lot 3 Award Criterion (price): Price (35%)
Lot Title: Premium Colouring Pencils
Lot Description: This lot is for Premium Colouring Pencils
Lot 4 Status: active
Lot 4 Has Options: Yes
Lot 4 Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.
Lot 4 Value: GBP 6,000,000
Lot 4 Value (Gross): GBP 7,500,000
Lot 4 Contract Start: 2026-04-01T00:00:00+01:00
Lot 4 Contract End: 2030-03-31T23:59:59+01:00
Lot 4 Award Criterion (quality): Quality (35%)
Lot 4 Award Criterion (quality): Delivery and Customer Service (10%)
Lot 4 Award Criterion (quality): Social Value and Sustainability (20%)
Lot 4 Award Criterion (price): Price (35%)
Lot Title: Sketching Pencils
Lot Description: This lot is for Sketching Pencils
Lot 5 Status: active
Lot 5 Has Options: Yes
Lot 5 Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.
Lot 5 Value: GBP 6,000,000
Lot 5 Value (Gross): GBP 7,500,000
Lot 5 Contract Start: 2026-04-01T00:00:00+01:00
Lot 5 Contract End: 2030-03-31T23:59:59+01:00
Lot 5 Award Criterion (quality): Quality (35%)
Lot 5 Award Criterion (quality): Delivery and Customer Service (10%)
Lot 5 Award Criterion (quality): Social Value and Sustainability (20%)
Lot 5 Award Criterion (price): Price (35%)
Lot Title: HB School and office Pencils
Lot Description: This lot is for HB School and office Pencils
Lot 6 Status: active
Lot 6 Has Options: Yes
Lot 6 Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.
Lot 6 Value: GBP 6,000,000
Lot 6 Value (Gross): GBP 7,500,000
Lot 6 Contract Start: 2026-04-01T00:00:00+01:00
Lot 6 Contract End: 2030-03-31T23:59:59+01:00
Lot 6 Award Criterion (quality): Quality (35%)
Lot 6 Award Criterion (quality): Delivery and Customer Service (10%)
Lot 6 Award Criterion (quality): Social Value and Sustainability (20%)
Lot 6 Award Criterion (price): Price (35%)
Lot Title: Graphite and Charcoal
Lot Description: This lot is for Graphite and Charcoal
Lot 7 Status: active
Lot 7 Has Options: Yes
Lot 7 Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.
Lot 7 Value: GBP 6,000,000
Lot 7 Value (Gross): GBP 7,500,000
Lot 7 Contract Start: 2026-04-01T00:00:00+01:00
Lot 7 Contract End: 2030-03-31T23:59:59+01:00
Lot 7 Award Criterion (quality): Quality (35%)
Lot 7 Award Criterion (quality): Delivery and Customer Service (10%)
Lot 7 Award Criterion (quality): Social Value and Sustainability (20%)
Lot 7 Award Criterion (price): Price (35%)
Documents
Document Description: Not published
Document Description: Associated documents can be found at https://procontract.due-north.com/register?ReadForm
Document Description: Tender notice on Find a Tender
Raw Notice JSON
Expand raw payload
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"name": "Delivery and Customer Service",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
],
"type": "quality"
},
{
"description": "Two questions to be answered around social value and\nsustainability. This will include specific to product category\nas well as the overall business strategy.",
"name": "Social Value and Sustainability",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
],
"type": "quality"
},
{
"description": "Cost will be evaluated by pricing(CIPFA) of a range of key\nproducts that can be offered which will be 75% of the overall\nscore and then rebates will account for 25%.",
"name": "Price",
"numbers": [
{
"number": 35,
"weight": "percentageExact"
}
],
"type": "price"
}
]
},
"contractPeriod": {
"endDate": "2030-03-31T23:59:59+01:00",
"startDate": "2026-04-01T00:00:00+01:00"
},
"description": "This lot is for Graphite and Charcoal",
"hasOptions": true,
"id": "7",
"options": {
"description": "Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded."
},
"selectionCriteria": {
"criteria": [
{
"description": "Please refer to procurement documents",
"type": "economic"
},
{
"description": "Please refer to procurement documents",
"type": "technical"
}
]
},
"status": "active",
"title": "Graphite and Charcoal",
"value": {
"amount": 6000000,
"amountGross": 7500000,
"currency": "GBP"
}
}
],
"mainProcurementCategory": "goods",
"participationFees": [
{
"id": "ocds-h6vhtk-051471",
"relativeValue": {
"monetaryValue": "award",
"proportion": 0.03
},
"type": [
"win"
]
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"recurrence": {
"dates": [
{
"startDate": "2028-11-01T23:59:59Z"
}
]
},
"riskDetails": "Product discontinuation\nSupply chain\nCurrency fluctuations\nChange in customer buying patterns\nPrice increases due to market fluctuations",
"status": "active",
"submissionMethodDetails": "https://procontract.due-north.com/register?ReadForm",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"techniques": {
"frameworkAgreement": {
"description": "This Framework is designed to meet the needs of YPO by establishing an agreement for Suppliers to deliver stock into YPO\u0027s distribution centre in Wakefield, West Yorkshire.\nFor the purposes of this Framework Agreement YPO has classified the Call-off route as an Award Without Competition\nThe mechanism for Supplier selection for an Award Without Competition will be as follows:\n- Mechanism for Lots with only one supplier will be based on awarding without competition to the sole provider within that Lot.\n- Mechanism for Lots with multiple suppliers will be based on YPO stock turnover and the number of products currently in stock within YPO\u0027s distribution centre.\nFor an Award Without Competition, a mechanism for determining price payable will be as follows:\no Tenders Response to the Pricing Schedule\no The Supplier Price List which will showcase additional products which the Supplier can provide under the scope of the Lot bid for to be available to buy using an Award without Competition mechanism.",
"method": "withoutReopeningCompetition",
"type": "closed"
},
"hasFrameworkAgreement": true
},
"tenderPeriod": {
"endDate": "2025-12-19T14:00:00Z"
},
"title": "The Supply of Premium Pencils",
"value": {
"amount": 6000000,
"amountGross": 7500000,
"currency": "GBP"
}
}
}