Buyer Name: Seaford Town Council
Buyer Address: 37 Church Street, Seaford, UKJ22, BN25 1HG, United Kingdom
Contact Email: projectsandfacilities@seafordtowncouncil.gov.uk
Contact Telephone: 01323 894870
Grounds Maintenance Contract
Buyer Contact Info
Status
active
active
Procedure
open
open
Value
850000.0 GBP
Gross: 1020000 GBP
850000.0 GBP
Gross: 1020000 GBP
Published
07 Nov 2025, 15:37
07 Nov 2025, 15:37
Deadline
07 Dec 2025, 23:59
07 Dec 2025, 23:59
Contract Start
n/a
n/a
Contract End
n/a
n/a
Category
services
services
CPV
77300000 - Horticultural services
77300000 - Horticultural services
Region
n/a
n/a
Awarded To
n/a
n/a
Official Source
Open Find a Tender
Open Find a Tender
Description
Seaford Town Council invites tenders for the provision of grounds maintenance services across various sites within the Town Council's boundaries. The aim is to ensure all sites are maintained to a consistently high standard, meeting the requirements detailed in the specification. Contract term: Initial term of three (3) years from the start date, with an extension option. The Council may, at its sole discretion, extend the contract for up to two (2) additional years. Contract Lots: This contract is divided into three Lots. Contractors may bid for one, two, or all three Lots: Lot 1: Grounds Maintenance Lot 2: Verges & Pathways Lot 3: Planting & Decorative Displays Contractors can submit applications: Through this website, or By visiting Seaford Town Council, or By emailing projectsandfacilities@seafordtowncouncil.gov.uk Please ensure you have read and completed the following documents before applying: Invitation to Tender Contract Specification Contract Application Form Confidentiality Agreement Terms and Conditions Pricing Schedule
Linked Documents
Select a document to preview.
Opportunity Context
More Information Links
External Link: https://www.find-tender.service.gov.uk/Notice/072140-2025
Link Description: Tender notice on Find a Tender
Lots
Lot Title: General Grounds Maintenance
Lot Description: A. Grass Cutting & Litter Collection The Contractor must carry out grass cutting (either standard 'cut and drop' or 'cut and collect' - please specify in the application) and litter picking across all designated sites, ensuring that grass does not exceed the agreed height limit of 10cm. Using the map and documents in Appendix 1 and 2, all the sites under this Lot are detailed. Areas highlighted green must be maintained so that grass never exceeds 10cm, and vegetation encroaching on pathways must be cut back to the path edge to ensure full and unobstructed use of the path. The blue areas are designated wildlife zones and must only be cut once per annum in September/October (weather dependent and may take place earlier in cases of wildfire risk). The areas in purple indicate the location of a sports pitch; dark blue shows the cricket outfield; yellow indicates the dual-use pitch, pink shows the areas to be cut twice per-annum, orange pins indicate playgrounds, green pin shows our tennis court and lastly, the blue pins show site specific info. The Contractor is also responsible for routine cutting back of vegetation (as detailed in Appendix 1 and 2 and any other locations that may arise within the areas already covered under this Lot.) to ensure the footpaths, signage or sightlines are not encroached upon, as well as to maintain safe access and a tidy appearance. This excludes specialist arboricultural works (e.g. major tree surgery, felling, or works at height requiring a qualified tree surgeon), which will be instructed separately if necessary. All trees, benches, and other fixed structures within green spaces must be actively avoided to ensure they are not damaged. Any damages must be reported to STC according to section 4J. The Contractor must also make themselves aware of any trees subject to Tree Preservation Orders (TPOs) as any works on these require prior written permission from STC. B. Playground Maintenance At the following sites: • The Salts Playground • The Salts Skatepark • The Crouch Contractor must maintain playgrounds and associated areas: • Maintain the sandpit by topping up with certified play-grade sand, ensuring safety and compliance with relevant playground standards. • Cut grass in play areas as soon as it exceeds 10cm in height or sooner. • Maintain up to date records/logs of all maintenance carried out, including: o Date of work performed o Description of tasks completed o Any issues identified and actions taken o Photographic evidence of completed work o Records must be available for inspection by STC. C. Sports Pitch Management The Contractor shall manage the Council's sports pitches and associated facilities. This contract does not include the provision of fine turf or specialist grounds services (e.g cricket squares, bowling greens). Works are limited to maintaining safe, playable grass surfaces for football, rugby, cricket outfield, and stoolball, as set out below, ensuring all areas are maintained to a safe, playable and visually acceptable standard. For the purposes of this contract, 'playable' and 'match-ready' refers to the Grounds Management Assocation's standards - see Standards and Guidance section below. Responsibilities are: • Football (STFC at the Crouch and Premier Football at The Salts): o Prepare pitches to a match-ready standard, including line marking and top-ups, which must only be carried out when instructed by STC, using the Contractor's own marking equipment unless otherwise directed. o Maintain grass at an appropriate height for football (during August-May, maximum 20-35mm). o Inspect & repair pitches regularly for hazards, including litter, broken glass, holes, divots, waterlogging or other obstructions. o Undertake seasonal maintenance: mowing, aeration, reseeding, fertilising, sanding, rolling, and topdressing to ensure safe, playable surfaces. o Observe a rest period for grass from mid-May to August to support regrowth and pitch health. o Provide pre-season preparation, including seeding, sanding, scarifying and rolling, prior to the start of the playing season. o Water, provided by STC, may be accessed at the point indicated in Appendix 1 and 2. The Contractor shall provide all necessary equipment, including hoses of sufficient length to service the designated work areas. • Rugby (at The Salts): o Prepare pitches to a match-ready standard, including line marking and top-ups, which must only be carried out as instructed by STC, using the Contractor's own marking equipment unless otherwise directed. o Remove and securely store rugby posts at The Salts Recreation Ground, outside of playing season. o Strim around goal storage areas and inspect and remove hazards (including litter, broken glass, or damage to posts). o Maintain grass at appropriate playing height (typically 25-75mm) through regular mowing. o Repair divots, bare patches and high-wear areas to maintain a safe and playable surface, as well as keeping the pitch and surrounding areas clean, removing litter and debris. o Undertake seasonal maintenance and end-of-season renovation (overseeding, aeration, fertilisation) as agreed with STC. o Report any damage to rugby posts, sockets, or equipment and agree remedial action agreed with STC and stakeholders. o Water provided by STC may be accessed at the point indicated in Appendix 1 and 2. The Contractor shall provide all necessary equipment, including hoses of sufficient length to service the designated work areas. • Cricket (at The Salts): o Maintain the outfield throughout the cricket season (April-September). o Prepare the outfield to a match-ready standard, ensuring grass does not exceed 25mm and is free of hazards (e.g divots or broken glass) and debris. o Repair bare patches and high-wear areas to maintain a safe and playable surface. • Dual-Use Pitches o Appendix 1 identifies the area of The Salts highlighted in yellow. This area is a dual-use pitch and must be prepared for cricket during the summer months and for rugby during the winter months. It is the Contractor's responsibility to ensure that this area is maintained, prepared and presented to a match-ready and playable condition for all scheduled fixtures. • Tennis (at The Salts): o Sweep tennis courts weekly to maintain a safe, debris-free surface. • Changing Rooms & Facilities (The Salts): o Unlock, clean, and prepare changing rooms and associated facilities prior to use, and lock and secure them after use. o Ensure all facilities are left in a clean, safe and serviceable condition, in line with fixture schedules notified by Authorised STC Officer. • Method, Programme and Reporting: o Contractor is responsible for determining methods, schedules and resources required to achieve the specified outcomes. o Tender submissions must include proposed approaches, equipment list and indicative timetable. o Maintain an up-to-date schedule of works for STC, ensuring that STC (and relevant stakeholders where appropriate) are notified in advance of any significant changes. • Standards & Guidance: o Follow professional guidance and best practice as recommended by the Ground Management Association: GMA Home - Grounds Management Association. o Maintain records of maintenance activities, inspections and any issues identified. • Contractor Storage Facility A storage hut located at The Crouch is available for the Contractor's use during the contract period. The following conditions apply: o The hut may be used solely for the storage of equipment and materials required for delivery of the STC grounds maintenance contract. o The Contractor is responsible for keeping the hut secure at all times, including the safe management of any keys or access codes provided. o The Contractor must maintain the hut in a clean and tidy condition and ensure no hazardous substances are stored without the Council's prior written consent. o The Council accepts no liability for any loss, theft, or damage to the Contractor's property stored in the hut. o Use of the hut is conditional on the Contractor vacating it immediately upon the end of the contract or upon request by the Council, leaving it in good condition. D. Watering For both the rugby and football pitches: • Water may be accessed at the points indicated in Appendix 1 and 2, at The Salts Recreation Ground and The Crouch. The Contractor shall provide all necessary equipment, including hoses of sufficient length to service the designated work areas. E. Emergency Works • Within your tender application please make clear what hours of call out cover you intend to offer and how you will staff this. We're happy to accept proposals that do not include Christmas Day and New Years Day. We will also accept proposals that aren't able to offer a full 24 hour cover. • Make unsafe areas safe within 2 hours of notification. • Maintain Heras fencing in their depot for immediate use if necessary. • Carry out emergency repairs to playground equipment within 24 hours where reasonably practicable or otherwise within a timescale agreed with STC.
Lot 1 Status: active
Lot 1 Has Options: Yes
Lot 1 Options: Section 7 - Variation of Services • STC may add or remove sites or areas from the contract during the contract term. • Any additional work added will be paid to the Contractor, calculated using the rates submitted in the Pricing Schedule. • If sites or areas are removed, the Contractor will not be paid for work no longer required. • Any changes to the contract will be communicated with one (1) month's written notice.
Lot 1 Value: GBP 660,000
Lot 1 Value (Gross): GBP 792,000
Lot 1 Contract Start: 2026-04-01T00:00:00+01:00
Lot 1 Contract End: 2031-03-31T23:59:59+01:00
Lot 1 SME Suitable: Yes
Lot 1 Award Criterion (price): Price (40%)
Lot 1 Award Criterion (quality): Quality (60%)
Lot Title: Verge Cutting
Lot Description: STC manages approximately 129,378 m² of grass verges. Contractors are required to cut urban grass verges, as shown on the maps in Appendix 3 and 4, four times per annum (April, June, August, and October). Contractors must also: • Ensure vegetation does not encroach onto footpaths, signage, or sightlines, so as not to create hazards or reduce visibility for pedestrians, cyclists, or drivers. • Remove and lawfully dispose of all debris resulting from cutting (e.g. grass clippings, leaves). Debris must not be left on pathways, roads, or neighbouring properties. • Take care to avoid damage to trees, benches, and other fixed structures within green spaces. Any damages must be reported to STC according to section 4J.
Lot 2 Status: active
Lot 2 Has Options: Yes
Lot 2 Options: Section 7 - Variation of Services • STC may add or remove sites or areas from the contract during the contract term. • Any additional work added will be paid to the Contractor, calculated using the rates submitted in the Pricing Schedule. • If sites or areas are removed, the Contractor will not be paid for work no longer required. • Any changes to the contract will be communicated with one (1) month's written notice.
Lot 2 Value: GBP 140,000
Lot 2 Value (Gross): GBP 168,000
Lot 2 Contract Start: 2026-04-01T00:00:00+01:00
Lot 2 Contract End: 2031-03-31T23:59:59+01:00
Lot 2 SME Suitable: Yes
Lot 2 Award Criterion (price): Price (40%)
Lot 2 Award Criterion (quality): Quality (60%)
Lot Title: Planting & Decorative Displays
Lot Description: Full site map can be found in appendix 5. a) Plant and maintain visually pleasing seasonal displays within: • War memorial beds • Town planters (23 planters & 13 pole planters) • Decorative boat planter • Beds outside Morrisons • Crouch Peace Gardens b) Maintain the upkeep of the Crouch Peace Gardens by: • Cultivating all existing beds and borders, in particular: o Weeds: Hoe emerging annual weeds Remove perennial weeds by hand, especially from the middle of shrubs and perennials Remove bindweed according to Lewes District Council's policy • Prune shrubs at the appropriate time and recommended way for each variety and renovate when necessary. • Deadhead perennials to prolong flowering. • Lift and divide congested perennials at the appropriate season. • Feed any plant that shows signs of poor growth. • Maintain soil quality to a high level. Mulch (50-75mm) with organic matter once a year. • Replacement of dead or disappeared plants to avoid gaps in planting where possible. • Undertake thorough watering during dry periods, with particular attention to newly planted stock and plants in sunny or exposed locations, ensuring adequate soil saturation to maintain plant health and presentation. • Weeding and sweeping of paths & regular litter picking. c) All bulbs, seeds and plants to be included in the tendered price. d) Maintain planted areas by watering and de-weeding a minimum of 10 visits per year, plus additional as required depending on weather conditions and other factors affecting presentation. e) Use only non-chemical fertilisers. f) Remove weeds and cuttings prior to replanting. g) At least one staff member on site at all times who holds NVQ Level 1 in Horticulture or RHS Level 1 / 2 qualification or equivalent. h) Subject to agreement with STC, the Contractor may be required to support modifications for existing beds, including (but not limited to) the conversion of one bed to a wicking system, should funding become available. The Contractor shall also water and maintain as required and undertake seasonal replacement planting to restore the quality of display. i) Water may be accessed through the access point at the War Memorial. The Contractor shall provide all necessary equipment, including hoses of sufficient length to service the designated work areas.
Lot 3 Status: active
Lot 3 Has Options: Yes
Lot 3 Options: Section 7 - Variation of Services • STC may add or remove sites or areas from the contract during the contract term. • Any additional work added will be paid to the Contractor, calculated using the rates submitted in the Pricing Schedule. • If sites or areas are removed, the Contractor will not be paid for work no longer required. • Any changes to the contract will be communicated with one (1) month's written notice.
Lot 3 Value: GBP 50,000
Lot 3 Value (Gross): GBP 60,000
Lot 3 Contract Start: 2026-04-01T00:00:00+01:00
Lot 3 Contract End: 2031-03-31T23:59:59+01:00
Lot 3 SME Suitable: Yes
Lot 3 Award Criterion (price): Price (40%)
Lot 3 Award Criterion (quality): Quality (60%)
Documents
Document Description: Not published
Document Description: Pricing Schedule REVISED - Previously did not include pathway clearance (shrubs & hedges) in 4.2a.
Document Description: Tender notice on Find a Tender
Raw Notice JSON
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"description": "A. Grass Cutting \u0026 Litter Collection\nThe Contractor must carry out grass cutting (either standard \u0027cut and drop\u0027 or \u0027cut and collect\u0027 - please specify in the application) and litter picking across all designated sites, ensuring that grass does not exceed the agreed height limit of 10cm.\nUsing the map and documents in Appendix 1 and 2, all the sites under this Lot are detailed. Areas highlighted green must be maintained so that grass never exceeds 10cm, and vegetation encroaching on pathways must be cut back to the path edge to ensure full and unobstructed use of the path. The blue areas are designated wildlife zones and must only be cut once per annum in September/October (weather dependent and may take place earlier in cases of wildfire risk). The areas in purple indicate the location of a sports pitch; dark blue shows the cricket outfield; yellow indicates the dual-use pitch, pink shows the areas to be cut twice per-annum, orange pins indicate playgrounds, green pin shows our tennis court and lastly, the blue pins show site specific info.\nThe Contractor is also responsible for routine cutting back of vegetation (as detailed in Appendix 1 and 2 and any other locations that may arise within the areas already covered under this Lot.) to ensure the footpaths, signage or sightlines are not encroached upon, as well as to maintain safe access and a tidy appearance. This excludes specialist arboricultural works (e.g. major tree surgery, felling, or works at height requiring a qualified tree surgeon), which will be instructed separately if necessary.\nAll trees, benches, and other fixed structures within green spaces must be actively avoided to ensure they are not damaged. Any damages must be reported to STC according to section 4J. The Contractor must also make themselves aware of any trees subject to Tree Preservation Orders (TPOs) as any works on these require prior written permission from STC.\nB. Playground Maintenance\nAt the following sites:\n\u2022 The Salts Playground\n\u2022 The Salts Skatepark\n\u2022 The Crouch\nContractor must maintain playgrounds and associated areas:\n\u2022\tMaintain the sandpit by topping up with certified play-grade sand, ensuring safety and compliance with relevant playground standards.\n\u2022\tCut grass in play areas as soon as it exceeds 10cm in height or sooner.\n\u2022\tMaintain up to date records/logs of all maintenance carried out, including:\no\tDate of work performed\no\tDescription of tasks completed\no\tAny issues identified and actions taken\no\tPhotographic evidence of completed work\no\tRecords must be available for inspection by STC.\nC. Sports Pitch Management\nThe Contractor shall manage the Council\u0027s sports pitches and associated facilities. This contract does not include the provision of fine turf or specialist grounds services (e.g cricket squares, bowling greens). Works are limited to maintaining safe, playable grass surfaces for football, rugby, cricket outfield, and stoolball, as set out below, ensuring all areas are maintained to a safe, playable and visually acceptable standard. For the purposes of this contract, \u0027playable\u0027 and \u0027match-ready\u0027 refers to the Grounds Management Assocation\u0027s standards - see Standards and Guidance section below.\n Responsibilities are:\n\u2022\tFootball (STFC at the Crouch and Premier Football at The Salts):\no\tPrepare pitches to a match-ready standard, including line marking and top-ups, which must only be carried out when instructed by STC, using the Contractor\u0027s own marking equipment unless otherwise directed.\no\tMaintain grass at an appropriate height for football (during August-May, maximum 20-35mm).\no\tInspect \u0026 repair pitches regularly for hazards, including litter, broken glass, holes, divots, waterlogging or other obstructions.\no\tUndertake seasonal maintenance: mowing, aeration, reseeding, fertilising, sanding, rolling, and topdressing to ensure safe, playable surfaces.\no\tObserve a rest period for grass from mid-May to August to support regrowth and pitch health.\no\tProvide pre-season preparation, including seeding, sanding, scarifying and rolling, prior to the start of the playing season.\no\tWater, provided by STC, may be accessed at the point indicated in Appendix 1 and 2. The Contractor shall provide all necessary equipment, including hoses of sufficient length to service the designated work areas.\n\u2022\tRugby (at The Salts):\no\tPrepare pitches to a match-ready standard, including line marking and top-ups, which must only be carried out as instructed by STC, using the Contractor\u0027s own marking equipment unless otherwise directed. \no\tRemove and securely store rugby posts at The Salts Recreation Ground, outside of playing season.\no\tStrim around goal storage areas and inspect and remove hazards (including litter, broken glass, or damage to posts).\no\tMaintain grass at appropriate playing height (typically 25-75mm) through regular mowing.\no\tRepair divots, bare patches and high-wear areas to maintain a safe and playable surface, as well as keeping the pitch and surrounding areas clean, removing litter and debris.\no\tUndertake seasonal maintenance and end-of-season renovation (overseeding, aeration, fertilisation) as agreed with STC.\no\tReport any damage to rugby posts, sockets, or equipment and agree remedial action agreed with STC and stakeholders.\no\tWater provided by STC may be accessed at the point indicated in Appendix 1 and 2. The Contractor shall provide all necessary equipment, including hoses of sufficient length to service the designated work areas.\n\u2022\tCricket (at The Salts):\no\tMaintain the outfield throughout the cricket season (April-September).\no\tPrepare the outfield to a match-ready standard, ensuring grass does not exceed 25mm and is free of hazards (e.g divots or broken glass) and debris.\no\tRepair bare patches and high-wear areas to maintain a safe and playable surface.\n\u2022\tDual-Use Pitches\no\tAppendix 1 identifies the area of The Salts highlighted in yellow. This area is a dual-use pitch and must be prepared for cricket during the summer months and for rugby during the winter months. It is the Contractor\u0027s responsibility to ensure that this area is maintained, prepared and presented to a match-ready and playable condition for all scheduled fixtures.\n\u2022\tTennis (at The Salts):\no\tSweep tennis courts weekly to maintain a safe, debris-free surface.\n\u2022\tChanging Rooms \u0026 Facilities (The Salts):\no\tUnlock, clean, and prepare changing rooms and associated facilities prior to use, and lock and secure them after use.\no\tEnsure all facilities are left in a clean, safe and serviceable condition, in line with fixture schedules notified by Authorised STC Officer.\n\u2022\tMethod, Programme and Reporting:\no\tContractor is responsible for determining methods, schedules and resources required to achieve the specified outcomes.\no\tTender submissions must include proposed approaches, equipment list and indicative timetable. \no\tMaintain an up-to-date schedule of works for STC, ensuring that STC (and relevant stakeholders where appropriate) are notified in advance of any significant changes.\n\u2022\tStandards \u0026 Guidance:\no\tFollow professional guidance and best practice as recommended by the Ground Management Association: GMA Home - Grounds Management Association.\no\tMaintain records of maintenance activities, inspections and any issues identified.\n\u2022\tContractor Storage Facility\nA storage hut located at The Crouch is available for the Contractor\u0027s use during the contract period. The following conditions apply:\no\tThe hut may be used solely for the storage of equipment and materials required for delivery of the STC grounds maintenance contract.\no\tThe Contractor is responsible for keeping the hut secure at all times, including the safe management of any keys or access codes provided.\no\tThe Contractor must maintain the hut in a clean and tidy condition and ensure no hazardous substances are stored without the Council\u0027s prior written consent.\no\tThe Council accepts no liability for any loss, theft, or damage to the Contractor\u0027s property stored in the hut.\no\tUse of the hut is conditional on the Contractor vacating it immediately upon the end of the contract or upon request by the Council, leaving it in good condition.\nD. Watering\nFor both the rugby and football pitches:\n\u2022\tWater may be accessed at the points indicated in Appendix 1 and 2, at The Salts Recreation Ground and The Crouch. The Contractor shall provide all necessary equipment, including hoses of sufficient length to service the designated work areas.\nE. Emergency Works\n\u2022\tWithin your tender application please make clear what hours of call out cover you intend to offer and how you will staff this. We\u0027re happy to accept proposals that do not include Christmas Day and New Years Day. We will also accept proposals that aren\u0027t able to offer a full 24 hour cover. \n\u2022\tMake unsafe areas safe within 2 hours of notification.\n\u2022\tMaintain Heras fencing in their depot for immediate use if necessary.\n\u2022\tCarry out emergency repairs to playground equipment within 24 hours where reasonably practicable or otherwise within a timescale agreed with STC.",
"hasOptions": true,
"id": "1",
"options": {
"description": "Section 7 - Variation of Services\n\u2022\tSTC may add or remove sites or areas from the contract during the contract term.\n\u2022\tAny additional work added will be paid to the Contractor, calculated using the rates submitted in the Pricing Schedule.\n\u2022\tIf sites or areas are removed, the Contractor will not be paid for work no longer required.\n\u2022\tAny changes to the contract will be communicated with one (1) month\u0027s written notice."
},
"status": "active",
"suitability": {
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"title": "General Grounds Maintenance",
"value": {
"amount": 660000,
"amountGross": 792000,
"currency": "GBP"
}
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"contractPeriod": {
"endDate": "2031-03-31T23:59:59+01:00",
"startDate": "2026-04-01T00:00:00+01:00"
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"description": "STC manages approximately 129,378 m\u00b2 of grass verges. Contractors are required to cut urban grass verges, as shown on the maps in Appendix 3 and 4, four times per annum (April, June, August, and October).\nContractors must also:\n\u2022\tEnsure vegetation does not encroach onto footpaths, signage, or sightlines, so as not to create hazards or reduce visibility for pedestrians, cyclists, or drivers.\n\u2022\tRemove and lawfully dispose of all debris resulting from cutting (e.g. grass clippings, leaves). Debris must not be left on pathways, roads, or neighbouring properties.\n\u2022\tTake care to avoid damage to trees, benches, and other fixed structures within green spaces. Any damages must be reported to STC according to section 4J.",
"hasOptions": true,
"id": "2",
"options": {
"description": "Section 7 - Variation of Services\n\u2022\tSTC may add or remove sites or areas from the contract during the contract term.\n\u2022\tAny additional work added will be paid to the Contractor, calculated using the rates submitted in the Pricing Schedule.\n\u2022\tIf sites or areas are removed, the Contractor will not be paid for work no longer required.\n\u2022\tAny changes to the contract will be communicated with one (1) month\u0027s written notice."
},
"status": "active",
"suitability": {
"sme": true
},
"title": "Verge Cutting",
"value": {
"amount": 140000,
"amountGross": 168000,
"currency": "GBP"
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"description": "Full site map can be found in appendix 5.\na) Plant and maintain visually pleasing seasonal displays within:\n\u2022\tWar memorial beds\n\u2022\tTown planters (23 planters \u0026 13 pole planters)\n\u2022\tDecorative boat planter\n\u2022\tBeds outside Morrisons\n\u2022\tCrouch Peace Gardens\nb) Maintain the upkeep of the Crouch Peace Gardens by:\n\u2022\tCultivating all existing beds and borders, in particular:\no\tWeeds:\n\uf0a7\tHoe emerging annual weeds\n\uf0a7\tRemove perennial weeds by hand, especially from the middle of shrubs and perennials\n\uf0a7\tRemove bindweed according to Lewes District Council\u0027s policy\n\u2022\tPrune shrubs at the appropriate time and recommended way for each variety and renovate when necessary.\n\u2022\tDeadhead perennials to prolong flowering.\n\u2022\tLift and divide congested perennials at the appropriate season.\n\u2022\tFeed any plant that shows signs of poor growth.\n\u2022\tMaintain soil quality to a high level. Mulch (50-75mm) with organic matter once a year.\n\u2022\tReplacement of dead or disappeared plants to avoid gaps in planting where possible.\n\u2022\tUndertake thorough watering during dry periods, with particular attention to newly planted stock and plants in sunny or exposed locations, ensuring adequate soil saturation to maintain plant health and presentation.\n\u2022\tWeeding and sweeping of paths \u0026 regular litter picking.\nc) All bulbs, seeds and plants to be included in the tendered price.\nd) Maintain planted areas by watering and de-weeding a minimum of 10 visits per year, plus additional as required depending on weather conditions and other factors affecting presentation.\ne) Use only non-chemical fertilisers.\nf) Remove weeds and cuttings prior to replanting.\ng) At least one staff member on site at all times who holds NVQ Level 1 in Horticulture or RHS Level 1 / 2 qualification or equivalent.\nh) Subject to agreement with STC, the Contractor may be required to support modifications for existing beds, including (but not limited to) the conversion of one bed to a wicking system, should funding become available. The Contractor shall also water and maintain as required and undertake seasonal replacement planting to restore the quality of display.\ni) Water may be accessed through the access point at the War Memorial. The Contractor shall provide all necessary equipment, including hoses of sufficient length to service the designated work areas.",
"hasOptions": true,
"id": "3",
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"description": "Section 7 - Variation of Services\n\u2022\tSTC may add or remove sites or areas from the contract during the contract term.\n\u2022\tAny additional work added will be paid to the Contractor, calculated using the rates submitted in the Pricing Schedule.\n\u2022\tIf sites or areas are removed, the Contractor will not be paid for work no longer required.\n\u2022\tAny changes to the contract will be communicated with one (1) month\u0027s written notice."
},
"status": "active",
"suitability": {
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"vcse": true
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"title": "Planting \u0026 Decorative Displays",
"value": {
"amount": 50000,
"amountGross": 60000,
"currency": "GBP"
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}
],
"mainProcurementCategory": "services",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"specialRegime": [
"lightTouch"
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"status": "active",
"submissionMethodDetails": "Contractors can submit applications:\nThrough this website, or\nBy visiting Seaford Town Council https://www.seafordtowncouncil.gov.uk/contracts-and-tenders/, or\nBy emailing projectsandfacilities@seafordtowncouncil.gov.uk",
"submissionTerms": {
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},
"tenderPeriod": {
"endDate": "2025-12-07T23:59:59Z"
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"title": "Grounds Maintenance Contract",
"value": {
"amount": 850000,
"amountGross": 1020000,
"currency": "GBP"
}
}
}