Fire Alarm Upgrades to 14 Supported & Sheltered Housing Schemes

{
  "buyer": {
    "id": "GB-PPON-PNPT-6195-XDWV",
    "name": "Swindon Borough Council"
  },
  "date": "2025-11-07T12:20:37Z",
  "id": "072005-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05a725",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Swindon",
        "postalCode": "SN1 2JH",
        "region": "UKK14",
        "streetAddress": "Swindon Borough Council, Civic Offices, Euclid Street"
      },
      "contactPoint": {
        "email": "JWakefield@swindon.gov.uk",
        "name": "Ms Jodie Wakefield"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.swindon.gov.uk"
      },
      "id": "GB-PPON-PNPT-6195-XDWV",
      "identifier": {
        "id": "PNPT-6195-XDWV",
        "scheme": "GB-PPON"
      },
      "name": "Swindon Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": false,
    "amendments": [
      {
        "description": "The tender clarification deadline has been extended for 2 weeks until 15:00 26th November 2025, and the tender response deadline has also been extended for 2 weeks until 15:00  3rd December 2025.",
        "id": "072005-2025"
      }
    ],
    "description": "The appointment of a contractor for Fire Alarm Upgrades to 14 Supported \u0026 Sheltered Housing Schemes\nProject Description\nSwindon Borough Council (SBC), wishes to submit to tender the requirements for the provision of a fire systems contractor who will be responsible for the end-to-end process of ensuring that fire alarm systems are correctly installed, configured, and operational in accordance with the requirements of this specification, industry standards and regulatory requirements to 14 supported and residential Housing schemes\nSBC have previously commissioned a specialist consultant to design fire alarm\nsystems for SBC sheltered and supported housing schemes to meet L1 and LD1 grade A requirements. These designs have now been taken up-to concept/spatial design stage (RIBA 3) identifying the component locations, wiring loops for the alarm systems and performance parameters.\nWe now seek to appoint a specialist contractor to carry on from the consultants RIBA 3 (developed design) stage, from RIBA stage 4 Technical design through, the supply/manufacture, installation, handover and use of a compliant operational fire alarm system (RIBA stages 4-7). This design shall incorporate the grading requirements of the fire alarm system, as well as remote monitoring and testing abilities identified within the Initial concept design.\nThe contract will be for a period of 18 months with no extension periods and is estimated to commence 30th March 2026.\nEstimated contract spend is between \u00a32,000,000 - \u00a32,200,000 Ex Vat across the initial 18 month term.\nFull details relating to the services are provided in the tender documents.\nTo participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com\nTender clarifications to be submitted in writing via Messaging in ProContract tender portal by 26th  November 2025 15:00 hrs UK Local time. The Council\u2019s responses to these clarification questions will be issued periodically on the ProContract tender portal.\nTender Responses are required to be submitted no later than 3rd December 2025, 15:00 hrs  UK Local time via ProContract tender portal  - https://www.supplyingthesouthwest.org.uk/\nSupplying the South West Portal, https://www.supplyingthesouthwest.org.uk/  is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN792814\nNo Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.",
    "documents": [
      {
        "datePublished": "2025-11-07T12:20:37Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "072005-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/072005-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-26T15:00:00Z"
    },
    "id": "DN792814",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Fire-alarm system installation work",
            "id": "45312100",
            "scheme": "CPV"
          },
          {
            "description": "Fire-alarm systems",
            "id": "31625200",
            "scheme": "CPV"
          },
          {
            "description": "Fire-prevention installation works",
            "id": "45343000",
            "scheme": "CPV"
          },
          {
            "description": "Engineering design services for mechanical and electrical installations for buildings",
            "id": "71321000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "The criteria will be evaluated on the below -\nPrice \tSubmitted Price (pricing schedule as shown in Appendix J) \t50%\nSub-total \t50%\nQuality Questions\nQ.1\tResourcing (Site Teams and Key Staff)\t5%\nQ.2 \tProgramme\t10%\nQ.3 \tTenant Engagement and Minimising Disruption \t5%\nQ.4 \tMaximising Safety\t10%\nQ.5 \tQuality Processes\t10%\nQ.6 \tSocial Value\t10%\nSub-total \t50%\nTotal \t100%"
        },
        "contractPeriod": {
          "endDate": "2027-09-30T23:59:59+01:00",
          "startDate": "2026-03-30T00:00:00+01:00"
        },
        "id": "1",
        "status": "active",
        "value": {
          "amount": 2200000.0,
          "amountGross": 2640000.0,
          "currency": "GBP"
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    "mainProcurementCategory": "works",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Full details relating to the services are provided in the tender documents.\nTo participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com\nTender clarifications to be submitted in writing via Messaging in ProContract tender portal by 26th  November 2025 15:00 hrs UK Local time. The Council\u2019s responses to these clarification questions will be issued periodically on the ProContract tender portal.\nTender Responses are required to be submitted no later than  3rd December 2025, 15:00 hrs  UK Local time via ProContract tender portal  - https://www.supplyingthesouthwest.org.uk/\nSupplying the South West Portal, https://www.supplyingthesouthwest.org.uk/  is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN792814\nNo Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-12-03T15:00:00Z"
    },
    "title": "Fire Alarm Upgrades to 14 Supported \u0026 Sheltered Housing Schemes",
    "value": {
      "amount": 2200000.0,
      "amountGross": 2640000.0,
      "currency": "GBP"
    }
  }
}