CO6119A Film Location Contract

{
  "buyer": {
    "id": "GB-PPON-PQBL-2673-MVYG",
    "name": "Tower Hamlets"
  },
  "date": "2025-11-07T09:43:48Z",
  "id": "071865-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05dc5b",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "E1 1BJ",
        "region": "UKI42",
        "streetAddress": "New Town Hall"
      },
      "contactPoint": {
        "email": "morgan.hughes@towerhamlets.gov.uk",
        "name": "Morgan Hughes",
        "telephone": "+447342933523"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.towerhamlets.gov.uk"
      },
      "id": "GB-PPON-PQBL-2673-MVYG",
      "identifier": {
        "id": "PQBL-2673-MVYG",
        "scheme": "GB-PPON"
      },
      "name": "Tower Hamlets",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "A preliminary market engagement notice was not published for this procurement as sufficient engagement and research had already been undertaken prior to the tender process. Informal consultations were carried out during the project planning stage to assess supplier capability, service delivery approaches, and indicative costs. \nIt was determined that a further formal preliminary market engagement would not add produce new insights. Proceeding directly to tender was therefore considered a proportionate and efficient approach that maintains both transparency and value for money."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-28T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "Please see Contract for full details"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The London Borough of Tower Hamlets is seeking to to appoint a Film Locations Management company to co-ordinate and manage all filming activity across Council managed assets. Through this approach, the Council can continue to ensure that filming activity is safe, well managed and generates income to support Council services. The appointed contractor will be required to provide all staffing to process film licenses and provide marketing and online resources to promote assets.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-07T09:43:48Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "071865-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/071865-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-03T17:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "CO6119A",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Recreational, cultural and sporting services",
            "id": "92000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 50.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "description": "Quality = 40%\nSocial Value = 10%",
              "name": "Quality and Social Value",
              "numbers": [
                {
                  "number": 50.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Up to 24 month extension at the Council\u0027s discretion"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "The legal and financial capacity conditions of participation will be clearly set out in the Invitation to Tender document",
              "type": "economic"
            },
            {
              "description": "The technical ability conditions of participation will be clearly set out in the Invitation to Tender document",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 4500000,
          "amountGross": 5400000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-04-10T23:59:59+01:00"
        }
      ]
    },
    "specialRegime": [
      "concession"
    ],
    "status": "active",
    "submissionMethodDetails": "https://www.londontenders.org/\nAll bidders need to be registered on Proactis/Due North in order to access this opportunity through the London Tenders portal.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-12T12:00:00+00:00"
    },
    "title": "CO6119A Film Location Contract",
    "value": {
      "amount": 4500000,
      "amountGross": 5400000,
      "currency": "GBP"
    }
  }
}