Design and Build Coalisland Area

{
  "buyer": {
    "id": "GB-COH-NP000125",
    "name": "Apex Housing Association"
  },
  "date": "2025-11-04T10:06:12Z",
  "id": "070705-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05d98e",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Derry / Londonderry",
        "postalCode": "BT48 6HL",
        "region": "UKN0A",
        "streetAddress": "10 Butcher St"
      },
      "contactPoint": {
        "email": "procurement@apex.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-COH-NP000125",
      "identifier": {
        "id": "NP000125",
        "scheme": "GB-COH"
      },
      "name": "Apex Housing Association",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-12T23:59:59+00:00"
    },
    "description": "The Project is for the delivery of multiple social housing units in areas of acute housing need within the area as delineated in the maps attached at Annex A to this IM, by means of design and build.  Developers must provide the land, design, and construction and ensure completion of the scheme for Apex in accordance with the DfC Housing Association Guide, Client\u0027s Requirements and statutory body requirements.\nDevelopers should note that the maximum size of development that it is envisaged will be eligible for DfC funding is 40 units. While there may be some limited tolerance above this number, any Tender Responses proposing a development with a number of units in excess of 110% of this number is unlikely to be acceptable and may be rejected and not considered as part of the evaluation. \nIf a Developer has a site that will facilitate a development in excess of the maximum numbers, it is open to such Developer to split their site into a number of smaller phases or schemes (each of which individually is less than the maximum numbers set out above) to be delivered across a number of financial years. If a Developer adopts this approach they will need to submit their proposals for each phase or scheme as a separate Tender Response, which will be evaluated individually on its own merits. Developers must note that the prices for any subsequent schemes or phases will remain fixed and as such any increase in prices (e.g. due to price inflation) for later schemes or phases (that may not be expected to be delivered for a number of years) will need to be incorporated into the fixed prices included in a Developer\u2019s Tender Response.\nFollowing evaluation of Tender Responses, Apex will rank the Developer\u0027s Tender Responses.  Apex thereafter anticipates contracting with one or more of the highest ranked Developers.  Apex can determine at its sole discretion how many Developers it will contract with, and ultimately Apex will make this assessment on whether to contract with one or more Developers based on affordability including in the context of the availability of DfC funding.  Apex reserves the right to make staggered awards to one or more Developers over a period of 12 months from the Tender Submission Time and Date. Developer\u2019s should note that once awarded the prices included in the conditional sale agreement will remain fixed, even if it takes some time for the conditions to be satisfied. In view of the acute housing need, Apex would expect Developer\u2019s to propose schemes where they envisage that all conditions would be satisfied within a period no later than 48 months after award.\nIf Apex elects to contract with a Developer it shall enter into a conditional sale agreement. The Developer shall work with Apex to secure Apex approval of the detailed design and secure planning approval (at risk) (in accordance with the conditional sale agreement) which will enable Apex to apply to NIHE for funding.  Apex and the Developer will be required to work cooperatively to finalise the proposal and to secure these approvals (at risk). Developers should note that due to funding and affordability issues, Apex may be constrained in relation to the number of schemes that it can deliver in any single financial year, this may impact on the timing for the satisfaction of the conditions, but Apex would expect that it would only enter into a conditional agreement if it envisaged that, notwithstanding any funding and affordability restrictions, the necessary conditions could be satisfied within 48 months of contract award. For the avoidance of doubt, Apex can elect to cancel the conditional sale agreement at any stage if the Developer cannot satisfy the conditions contained in it.  \nApex is inviting Developers, who can demonstrate that they either: \n(a)\town the site and can provide clear non-encumbered title to Apex; or \n(b)\thave an exclusive arrangement with the Site Owner enabling the transfer of the site to Apex with clear non\u2013encumbered title. \nto submit proposals for the provision of social housing on the site. Apex anticipates that the minimum size of development which it will consider as part of the evaluation is 20 units, however, it reserves, at its sole discretion, the right to contract with a Developer in respect of a site with fewer units.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-04T10:06:12Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "070705-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/070705-2025"
      }
    ],
    "id": "APX022",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Construction work for multi-dwelling buildings and individual houses",
            "id": "45211000",
            "scheme": "CPV"
          },
          {
            "description": "Construction work for houses",
            "id": "45211100",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Developers Price Submission",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-01T23:59:59+00:00",
          "startDate": "2026-03-02T00:00:00+00:00"
        },
        "id": "1",
        "status": "active",
        "value": {
          "amountGross": 1,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procedure": {
      "features": "This Competitive Flexible shall consist of a number of stages outlined below and explained in further detail throughout this document and in subsequent documents as the procurement exercise will progress:\nSTAGE 1:       Procurement Specific Questionnaire (PSQ) \u0026 Tender Stage\nThis Competitive Flexible shall consist of an initial stage where tenderers will submit their PSQ, and their quality, social value and cost (Award Stage) offer.  The Contracting Authority may award the procurement competition to the Most Advantageous Tender after the assessment of this initial stage.  \n\u2003\nSTAGE 2:       Clarification, Refinement and Negotiation Stage (Optional)\nAt Apex\u2019s sole discretion further tender stages may be carried out in order to best reflect any clarifications, changes in housing mix, planning conditions, specifications or for any other reason.\nSTAGE 3:       Post Tender Negotiation (Optional)\nThe Contracting Authority may award the procurement competition to the Most Advantageous Tender after the assessment of either Stage 1 or Stage 2.  The Contracting Authority also reserves the right at its sole discretion following the completion of the evaluation of all responses and the identification of the Most Advantageous Tender according to the award criteria to enter dialogue with the most advantageous tenderer in order to refine elements of the contract, service, specification, social value offer, sustainability and or cost prior to the execution of the contract.\nAward Process\nIf Apex elects to enter into one or more contracts, it will identify the one or more Developer(s) with whom it wishes to initially contract. N.B. Apex reserves the right to make staged awards therefore it may not be able to identify each party with whom it might wish to contract at this initial stage;\nApex thereafter intends to enter into a conditional sale agreement and subsequently a design and build contract with the successful Developer(s). The conditional sale agreement (and entry into a design and build contract) is conditional upon Developers: \no\tbeing able to offer and provide clear, non-encumbered title of the site to Apex,\no\tSecuring Apex approval for the detailed scheme,\no\tSecuring NIHE/DfC funding approval,\no\tSecuring detailed planning permission;\no\tSecuring confirmation from Northern Ireland Water that its existing infrastructure will be able to deal with all dwellings envisaged in the scheme.\nFor the avoidance of doubt, the conditional sale agreement/design and build contract will remain conditional until all of the above points are satisfied. Apex and the Developers must work co-operatively when seeking to secure satisfaction of these conditions.  Please note all costs will be incurred by Developers \u201cat risk\u201d.  No payments will be made by Apex in advance of the Contracts becoming unconditional.\n\u2022\tIf the Developer satisfies the conditions, the conditional sale agreement and design and build contract will become unconditional;\n\u2022\tAt this stage Apex will pay the land value for the land as part of the conditional sale agreement becoming unconditional (the process for determining the land value is set out in Annex B); \n\u2022\tThe Developer will thereafter develop out the land in accordance with its tender and the conditions of the Contract, subject always to Apex\u0027s final approval of the final design; and\n\u2022\tUpon completion, the remaining tender price will be paid in accordance with the contract milestones set out in the design and build contract.  \nNothing stated in this IM / ITT or in any communication during the Competition is or shall be relied on as a promise or representation as to the future or a commitment by the Authority to award or enter into any contract.\nThe Association reserves the right to not award to the lowest or any tender or to discontinue this Procurement Competition at any time.\nApex has considered the use of Lots for this contract but do not believe the use of Lots are suitable."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://etendersni.gov.uk/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-01T23:59:59+00:00"
    },
    "title": "Design and Build Coalisland Area",
    "value": {
      "amountGross": 1,
      "currency": "GBP"
    }
  }
}