Term Service Contract for the Repair, Maintenance, Inspection and Testing of Local Exhaust Ventilation, Air Handling Units and Kitchen Ventilation Systems

{
  "buyer": {
    "id": "GB-PPON-PZQH-9124-TMLN",
    "name": "East Riding of Yorkshire Council"
  },
  "date": "2025-10-31T15:27:27Z",
  "id": "070181-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05d757",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Beverley",
        "postalCode": "HU17 9BA",
        "region": "UKE12",
        "streetAddress": "County Hall, Cross Street,"
      },
      "contactPoint": {
        "email": "construction.management@eastriding.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.eastriding.gov.uk"
      },
      "id": "GB-PPON-PZQH-9124-TMLN",
      "identifier": {
        "id": "PZQH-9124-TMLN",
        "scheme": "GB-PPON"
      },
      "name": "East Riding of Yorkshire Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "As this is an existing term service contract and no significant changes to the scope are required, the carrying out of a formal Preliminary Market Engagement exercise is deemed not to be necessary."
  },
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "The annual contract value was mistakenly quoted this has been changed to the total estimated value",
        "id": "070181-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2026-03-13T23:59:59Z"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Maintenance and Periodic Inspection and Servicing of Local Exhaust and Ventilation, Air Handling, and Kitchen Ventilation Systems (LEV, AHU and KVS), in various occupied operational council properties located within the geographical boundaries of the East Riding of Yorkshire. The East Riding of Yorkshire Council manages and controls approximately 617 LEV, AHU and KVS systems across 115 sites located throughout the County, of various sizes and complexity. The contract scope of work includes carrying out planned inspection and servicing, maintenance works to the systems; repairs, installs, upgrades and modifications to ensure that systems meet operational and safety standards and the provision of a 24/7 call out service for emergency response to attend at any applicable location in the East Riding of Yorkshire within the prescribed times to undertake repairs to LEV, AHU and KVS systems. Working restrictions will apply.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-31T15:27:27Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "070181-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/070181-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-25T00:00:00+00:00"
    },
    "id": "57298",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          },
          {
            "description": "Extraction ventilators",
            "id": "39714110",
            "scheme": "CPV"
          },
          {
            "description": "Ventilation equipment",
            "id": "42520000",
            "scheme": "CPV"
          },
          {
            "description": "Ventilation and air-conditioning installation work",
            "id": "45331200",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of building installations",
            "id": "50700000",
            "scheme": "CPV"
          },
          {
            "description": "Inspection of ventilation system",
            "id": "71315410",
            "scheme": "CPV"
          }
        ],
        "id": "LOT-0000",
        "relatedLot": "LOT-0000"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Pricing Schedule",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality Questions",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59Z",
          "maxExtentDate": "2032-03-31T23:59:59Z",
          "startDate": "2026-04-01T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "LOT-0000",
        "renewal": {
          "description": "Initial 3 year term with 3 optional 12 month extensions"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As stated within the tender documents",
              "type": "economic"
            },
            {
              "description": "As stated within the tender documents",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 2556000,
          "amountGross": 3067200,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96515\u0026B=",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-01T12:00:00+00:00"
    },
    "title": "Term Service Contract for the Repair, Maintenance, Inspection and Testing of Local Exhaust Ventilation, Air Handling Units and Kitchen Ventilation Systems",
    "value": {
      "amount": 2556000,
      "amountGross": 3067200,
      "currency": "GBP"
    }
  }
}