Electronic Point of Sale Solution

{
  "buyer": {
    "id": "GB-PPON-PHYY-7342-PRHH",
    "name": "Bournemouth, Christchurch and Poole Council"
  },
  "date": "2025-10-31T09:19:05Z",
  "id": "069934-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059b19",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bournemouth",
        "postalCode": "BH2 6DY",
        "region": "UKK24",
        "streetAddress": "BCP Council Civic Centre"
      },
      "contactPoint": {
        "email": "procurement.resources@bcpcouncil.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://procontract.due-north.com/"
      },
      "id": "GB-PPON-PHYY-7342-PRHH",
      "identifier": {
        "id": "PHYY-7342-PRHH",
        "scheme": "GB-PPON"
      },
      "name": "Bournemouth, Christchurch and Poole Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "additionalProcurementCategories": [
      "services"
    ],
    "awardPeriod": {
      "endDate": "2025-12-10T23:59:59Z"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Council aims to enhance its Electronic Point of Sale capabilities with a single, integrated system. This will drive operational efficiency through a single system-based process for all sites, automate the income reconciliation process and simplify the process of maintaining PCI DSS compliance.\nThe Supplier shall be responsible for the provision, installation, and commissioning of Electronic Point of Sale (EPOS) hardware and the associated software solution. The hardware and software will be utilised in over 30 sites across the Council\u0027s estate specifically those related to commercial activities.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . \nAny expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://procontract.due-north.com/Procurer/Advert/View?advertId=6cca84bf-33b6-f011-813a-005056b64545\u0026fromAdvertEvent=True"
      },
      {
        "datePublished": "2025-10-31T09:19:05Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "069934-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/069934-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-14T17:00:00Z"
    },
    "id": "DN778742",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Computer equipment and supplies",
            "id": "30200000",
            "scheme": "CPV"
          },
          {
            "description": "Point of sale (POS) software package",
            "id": "48110000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK24"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "The decision not to divide the EPOS contract into separate lots was based on the need to ensure compatibility between the different contract elements, operational efficiency from system integration and better value from a unified solution."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Pricing associated with the use of hardware, software including associated support and maintenance.",
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Quality of written response as part of bidder submission",
              "name": "Quality",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Scored evaluation of shortlisted bidder\u0027s presentation",
              "name": "Presentation",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-01-02T23:59:59Z",
          "startDate": "2026-01-03T00:00:00Z"
        },
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "All equipment provided as part of the EPOS solution must be fully certified and approved for use with the Lloyds Cardnet merchant acquiring service. Furthermore, any payment service provided as part of the EPOS solution must also be fully certified for use with either the Lloyds Cardnet Omnipay or MSIP platforms.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 395175.36,
          "amountGross": 474210.43,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "acceleratedRationale": "State of urgency",
      "features": "This competitive flexible procedure includes two tender stages. The three highest scoring bidders in the initial tender round will be invited to provide a scored presentation of their proposed solution.\nThe evaluation criteria and date for this presentation will be provided at the initial tender stage to ensure all bidders are informed of the requirements prior to submission of bids.\nAll weighted criteria for both tender stages will be set out in the Invitation to Tender document and is not subject to refinement between the two stages unless required following a clarification question. The bidder with the highest combined final weighted score from both tender stages will be confirmed as the preferred bidder.",
      "isAccelerated": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . \nAny expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "This direct award-only sole provider framework allows the Council to call off requirements for electronic point of sale equipment from a single provider. This will support the Council in a phased implementation of a single EPOS Solution.\nPricing is set out at the tender stage.",
        "maximumParticipants": 1,
        "method": "withoutReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-11-21T14:00:00Z"
    },
    "title": "Electronic Point of Sale Solution",
    "value": {
      "amount": 395175.36,
      "amountGross": 474210.43,
      "currency": "GBP"
    }
  }
}