The Servicing, Maintenance and Reactive Repairs of Existing Fire Detection and Alarm Systems, Emergency Lighting, Smoke Vents and Dry Risers within Common Areas

{
  "buyer": {
    "id": "GB-FTS-4882",
    "name": "Clyde Valley Housing Association Limited"
  },
  "date": "2025-10-31T09:00:14Z",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=814068.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nPlease refer to Appendix M \u2013 Community Benefits Statement.\n(SC Ref:814068)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=814068",
  "id": "069921-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
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      "rel": "canonical"
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  ],
  "ocid": "ocds-h6vhtk-05d78a",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Motherwell",
        "postalCode": "ML1 1PN",
        "region": "UK",
        "streetAddress": "50 Scott Street"
      },
      "contactPoint": {
        "email": "cvha@cvha.org.uk",
        "faxNumber": "+44 1698268855",
        "telephone": "+44 1698268855",
        "url": "https://www.publiccontractsscotland.gov.uk/"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11082",
        "classifications": [
          {
            "description": "Housing Association",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Housing and community amenities",
            "id": "06",
            "scheme": "COFOG"
          }
        ],
        "url": "https://cvha.org.uk/"
      },
      "id": "GB-FTS-4882",
      "identifier": {
        "legalName": "Clyde Valley Housing Association Limited"
      },
      "name": "Clyde Valley Housing Association Limited",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Motherwell",
        "postalCode": "ML1 1PN",
        "streetAddress": "50 Scott Street"
      },
      "contactPoint": {
        "email": "lisa.hughes@cvha.org.uk"
      },
      "id": "GB-FTS-23188",
      "identifier": {
        "legalName": "CVHA"
      },
      "name": "CVHA",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-12-01T12:00:00Z"
    },
    "bidOpening": {
      "date": "2025-12-01T12:00:00Z"
    },
    "classification": {
      "description": "Repair and maintenance services of firefighting equipment",
      "id": "50413200",
      "scheme": "CPV"
    },
    "communication": {
      "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk/"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "Refer to Appendix J- Key Performance Indicators and Monitoring"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "THREE YEAR CONTRACT FOR THE SERVICING, MAINTENANCE AND REACTIVE REPAIRS OF EXISTING FIRE DETECTION AND ALARM SYSTEMS, EMERGENCY LIGHTING SYSTEMS, SMOKE VENTILATION SYSTEMS AND DRY RISERS WITHIN COMMON AREAS THROUGHOUT NORTH LANARKSHIRE, SOUTH LANARKSHIRE, EAST DUNBARTONSHIRE AND GLASGOW",
    "documents": [
      {
        "documentType": "economicSelectionCriteria",
        "id": "economic"
      },
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical"
      }
    ],
    "hasRecurrence": false,
    "id": "CVG-ASS-25-01",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services of firefighting equipment",
            "id": "50413200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM84"
          }
        ],
        "deliveryLocation": {
          "description": "CVHA Head Office\n50 Scott Street Motherwell ML1 1PN"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60",
              "name": "Commercial",
              "type": "quality"
            },
            {
              "description": "40",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "2.1.\tTo comply with health and safety requirements and British Standards, CVG wishes to employ a suitable contractor to provide an annual maintenance and servicing regime and 24 hour a day 365 days a year reactive repairs and maintenance service to existing fire safety assets within properties located throughout North Lanarkshire, South Lanarkshire, East Dunbartonshire and Glasgow to comply with cyclical appliance asset management.\nThe Contractor is expected to adhere to the following legislation\na) Fire (Scotland) Act 2005\nb) The Fire Safety (Scotland) Regulations 2006\nc) Technical Building Standard (Scotland)\nd) Construction (Design \u0026 Management) Regulations 2015\ne) Control of Asbestos Regulations 2012\nf) Control of Substances Hazard to Health (COSHH) 2002\ng) The Management of Health \u0026 Safety at Work Regulations 1999\nh) Health \u0026 Safety at Work Act 1974\n2.2.\tThe Contract duration is three years (thirty-six months) from the commencement date of 19 January 2026 until 18 January 2029, and will primarily include maintenance, servicing and repairs, ensuring all properties are compliant with current and future regulations for the following:",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "1 year + 1 year"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "value": {
          "amount": 300000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "- BAFE SP203-1 Design, Installation, Commission and Maintenance of Fire Detection and Fire Alarm Systems Scheme.\n- BAFE DS301 Design, Installation, Commission and Maintenance of Grade D Fire Detection and Fire Alarm Systems in Domestic Premises.\n- BAFE SP203-4 Design, Installation, Commission and Maintenance of Emergency Lighting Systems Scheme.\n- BAFE SP105 Competency of Organisations for the Service and Maintenance of Dry and Wet Riser/Falling Installations Scheme.\n- Sprinkler Systems Accreditation from approved body such as Loss Prevention Certificate Board (LPS 1301), Warrington Scheme (Firas), or IFC Certification Scheme (SDI 122).\n- Member of Smoke Control Association (SCA) with accreditation from IF Certification Ltd (SDI 19 Scheme).\n- Select or NICEIC Membership.",
          "type": "suitability"
        },
        {
          "description": "The Contractor is expected to adhere to the following legislation\na) Fire (Scotland) Act 2005\nb) The Fire Safety (Scotland) Regulations 2006\nc) Technical Building Standard (Scotland)\nd) Construction (Design \u0026 Management) Regulations 2015\ne) Control of Asbestos Regulations 2012\nf) Control of Substances Hazard to Health (COSHH) 2002\ng) The Management of Health \u0026 Safety at Work Regulations 1999\nh) Health \u0026 Safety at Work Act 1974",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
    "submissionTerms": {
      "bidValidityPeriod": {
        "endDate": "2026-03-02T23:59:59Z"
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-01T12:00:00Z"
    },
    "title": "The Servicing, Maintenance and Reactive Repairs of Existing Fire Detection and Alarm Systems, Emergency Lighting, Smoke Vents and Dry Risers within Common Areas",
    "value": {
      "amount": 300000,
      "currency": "GBP"
    }
  }
}