Information and Advice for Unpaid Carers and People with Disabilities

{
  "buyer": {
    "id": "GB-FTS-1335",
    "name": "West Lothian Council"
  },
  "date": "2025-10-30T10:23:06Z",
  "description": "There will be no price evaluation for this tender, and bidders will not be required to complete any pricing schedule.\nIn accordance with Section 67 (5) of the Public Contacts (Scotland) Regulations (5) i.e. the cost element may also take the form of a fixed price or cost on the basis of which economic operators will compete on quality criteria only whereby price is fixed. Those bidders who are prepared to accept the fixed rate of GBP 440,000 per annum will be awarded 10%. Any bidder who is not prepared to accept this rate will be awarded 0%.\nPolice Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.\nRe: ESPD Q2B, complete information for all company directors, using home address.\nTUPE \u2013 The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications.\nCONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except\ninsofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the\nAuthority will similarly be treated in confidence except:\n(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of\nInformation (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities\u2019 information.\nThe Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor.\n(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;\n(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the\nSupplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts.\nEconomic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30424. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nPlease Note: Community Benefits will be evaluated for this procurement procedure and will form 5% of the overall award criteria.  More information can be found on the council\u2019s website.\n(SC Ref:814153)",
  "id": "069634-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000814153",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-05d6e3",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Livingston",
        "postalCode": "EH54 6FF",
        "region": "UKM78",
        "streetAddress": "West Lothian Civic Centre, Howden South Road"
      },
      "contactPoint": {
        "email": "hayleigh.valentine@westlothian.gov.uk",
        "faxNumber": "+44 1506281325",
        "telephone": "+44 1506281814",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "https://www.westlothian.gov.uk/"
      },
      "id": "GB-FTS-1335",
      "identifier": {
        "legalName": "West Lothian Council"
      },
      "name": "West Lothian Council",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Livingston",
        "postalCode": "EH54 6FF",
        "streetAddress": "Howden South Road"
      },
      "id": "GB-FTS-37723",
      "identifier": {
        "legalName": "Livingston Sheriff Court"
      },
      "name": "Livingston Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-12-01T12:00:00Z"
    },
    "bidOpening": {
      "date": "2025-12-01T12:00:00Z"
    },
    "classification": {
      "description": "Other community, social and personal services",
      "id": "98000000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "Bidders are required to meet and comply with the requirements of the specification. Bidders are required to hold and provide copies of an Adult Protection Policy and a Childs Protection Policy. Copies of these are requested within the Technical Envelope on PCS-Tender, failure to provide these may result in your tender being rejected."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "There is a statutory requirement under Section 34 of the Carers (Scotland) Act 2016 (the Act), for local authorities to establish and maintain, or ensure the establishment and maintenance of an information and advice service for relevant Carers. A new contract is required to ensure that an information advice and support service is provided to all unpaid careers and people with disabilities. The service will be provided to all residents of West Lothian who are carers or have disabilities. The service can be accessed on direct access basis or via referral from Social Work or other third sector organisations.",
    "hasRecurrence": false,
    "id": "CC14422",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Other community, social and personal services",
            "id": "98000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM78"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "There is a statutory requirement under Section 34 of the Carers (Scotland) Act 2016 (the Act), for local authorities to establish and maintain, or ensure the establishment and maintenance of an information and advice service for relevant Carers. A new contract is required to ensure that an information advice and support service is provided to all unpaid careers and people with disabilities. The service will be provided to all residents of West Lothian who are carers or have disabilities. The service can be accessed on direct access basis or via referral from Social Work or other third sector organisations. Additional information: Providers must score 60% or above of the total quality score available in order to pass the technical questionnaire section.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Contract may be extended by up to a further 24 months in total."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "N/A",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "RE ESPD Q4B.6; West Lothian Council will use Dun and Bradstreet DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidence satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.\nIn the event that the tenderer is not required to publish accounts and therefore does not have a Dun \u0026 Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period.\nIt is recommended that candidates review their own Dun \u0026 Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun \u0026 Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun \u0026 Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer\u2019s financial status.\nIn the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.\nRe ESPD Q4B.5.1a\u0026b; It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:",
          "minimum": "Employers Liability 10,000,000 GBP (Ten Million)\nProfessional Indemnity 2,000,000 GBP (Two Million)\nPublic liability 5,000,000 GBP (Five Million)",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "RE ESPD Q4C1.2; Bidders will be required to provide an example in the last 3 years that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. These will be scored on a pass/fail basis.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 120
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-01T12:00:00Z"
    },
    "title": "Information and Advice for Unpaid Carers and People with Disabilities",
    "value": {
      "amount": 2200000,
      "currency": "GBP"
    }
  }
}