Provision of Library Services for HMP Bure, HMP Norwich, HMP Wayland and HMP The Mount

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2029-03-31T23:59:59+01:00",
        "maxExtentDate": "2032-03-31T23:59:59+01:00",
        "startDate": "2025-10-28T00:00:00+00:00"
      },
      "documents": [
        {
          "datePublished": "2025-10-28T15:20:15Z",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "069052-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/069052-2025"
        }
      ],
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Prison services",
              "id": "75231230",
              "scheme": "CPV"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2025-10-28T23:59:59+00:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "renewal": {
        "description": "The Customer may extend the Contract for a period of three (3) periods of twelve (12) Months up to a\nmaximum of thirty-six (36) Months by giving not less than three (3) Months\u0027 notice in writing to the Supplier\nprior to the Expiry Date. The terms and conditions of the Contract shall apply throughout any such extended\nperiod as updated from time to time."
      },
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-PPON-PDGW-6391-PLVW",
          "name": "Greenwich Leisure Ltd"
        }
      ],
      "title": "con_25268 Contract for the Provision of Library Services at HMP Bure HMP Norwich HMP The Mount and HMP Wayland",
      "value": {
        "amount": 1752534.78,
        "amountGross": 2103041.73,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PDNN-2773-HVYN",
    "name": "Ministry of Justice"
  },
  "date": "2025-10-28T15:20:15Z",
  "id": "069052-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05d579",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1H 9AJ",
        "region": "UKI32",
        "streetAddress": "102 Petty France"
      },
      "contactPoint": {
        "email": "commercial.prisoneducation@justice.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.gov.uk/government/organisations/ministry-of-justice/about/procurement"
      },
      "id": "GB-PPON-PDNN-2773-HVYN",
      "identifier": {
        "id": "PDNN-2773-HVYN",
        "scheme": "GB-PPON"
      },
      "name": "Ministry of Justice",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SE18 6SX",
        "region": "UKI51",
        "streetAddress": "Middlegate House"
      },
      "contactPoint": {
        "email": "rebecca.gediking@gll.org.uk"
      },
      "details": {
        "scale": "large",
        "vcse": true
      },
      "id": "GB-PPON-PDGW-6391-PLVW",
      "identifier": {
        "id": "PDGW-6391-PLVW",
        "scheme": "GB-PPON"
      },
      "name": "Greenwich Leisure Ltd",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "A contract to provide and safeguard statutory provision of prison library services at HMP Bure, HMP Norwich, HMP The Mount and HMP Wayland.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "ocds-h6vhtk-05d579",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The direct award of library services to the supplier are strictly necessary for reasons of extreme and unavoidable urgency. The Ministry of Justice has a legal requirement to secure the provision of education and training for prisoners (Apprenticeships, Skills, Children and Learning Act 2009). Section 86 of the Apprenticeships, Skills, Children and Learning Act 2009 provides that the Secretary of State must secure the provision of such education and training facilities as he/she considers appropriate for education and training suitable to the requirements of prisoners.  The incumbent library supplier advised that they would be unable to continue providing a service due to their contractual arrangements ceasing with the local authority on 30th June 2025. This resulted in the supplier going into termination as this represented the majority of their business and they were unable to continue operations due to the loss of this local authority contract. This created a huge challenge for the Authority because there is a statutory obligation to provide prison library services and service provision cannot disrupted.  Given these reasons of extreme and unavoidable urgency, these services could not be awarded on the basis of a competitive tendering procedure (due to timescales involved and that the supplier only provided 2 months notice of cessation of business). The urgency is unavoidable as it is not attributable to any act or omission of the contracting authority and could not have been reasonably foreseen by the contracting authority. The business owner\u0027s requirement is to maintain current delivery and system stability, with future contracts being based on the services currently delivered, with all Terms and Conditions and contract value remaining unchanged.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "urgency"
      }
    ],
    "riskDetails": "The actual contract date is 01/07/2025-31/03/2029. Due to the urgency and short timescale resulted in this notice not being completed in the correct governance",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "complete",
    "title": "Provision of Library Services for HMP Bure, HMP Norwich, HMP Wayland and HMP The Mount"
  }
}