Provision of Archival Environmental Monitoring Solution

{
  "buyer": {
    "id": "GB-FTS-94454",
    "name": "National Records of Scotland"
  },
  "date": "2025-10-28T09:59:28Z",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=813172.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nCommunity Benefits are not a mandatory requirement of this contract. However if the tenderer wishes to deliver community benefits then these will be agreed at contract award and monitored throughout the contract. Please note that community benefits are not evaluated in the tender.\n(SC Ref:813172)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=813172",
  "id": "068812-2025",
  "initiationType": "tender",
  "language": "en",
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  "ocid": "ocds-h6vhtk-058a90",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH1 3YY",
        "region": "UKM75",
        "streetAddress": "General Register House, 3 Princes Street"
      },
      "contactPoint": {
        "email": "leanne.gourlay@nrscotland.gov.uk",
        "name": "Leanne Gourlay",
        "url": "http://www.publiccontractsscotland.gov.uk"
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      "id": "GB-FTS-94454",
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      "name": "National Records of Scotland",
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    {
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        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "streetAddress": "Sheriff Court House, 27 Chambers Street"
      },
      "contactPoint": {
        "telephone": "+44 1312252525"
      },
      "details": {
        "url": "https://scotscourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-cour"
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    "tender"
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  "tender": {
    "awardPeriod": {
      "startDate": "2025-12-01T12:00:00Z"
    },
    "bidOpening": {
      "address": {
        "streetAddress": "online"
      },
      "date": "2025-12-01T12:00:00Z",
      "description": "Leanne Gourlay - electronic tender openning"
    },
    "classification": {
      "description": "Environmental monitoring other than for construction",
      "id": "90711500",
      "scheme": "CPV"
    },
    "contractTerms": {
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    "coveredBy": [
      "GPA"
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    "description": "NRS has a requirement to place a contract with an external service provider for the provision of an Archive Environmental Monitoring Solution that is critical to  monitoring the physical environment of its storage and display areas. This will include provision, installation and maintenance of sensors and data loggers, helpdesk support, training, UK data storage and access to an online portal for data analysis and reporting.",
    "hasRecurrence": false,
    "id": "NRS-25-17-C",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Environmental monitoring other than for construction",
            "id": "90711500",
            "scheme": "CPV"
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        "deliveryAddresses": [
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            "region": "UKM75"
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        "contractPeriod": {
          "durationInDays": 1800
        },
        "description": "NRS has a requirement to place a contract with an external service provider for the provision of an Archive Environmental Monitoring Solution that is critical to maintaining and monitoring the physical environment. This shall include provision, installation and maintenance of sensors and dataloggers, helpdesk functionality, UK data storage and access to an online portal for data analysis and reporting.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
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          "description": "The Authority reserves the right to extend the contract by an additional 2 x 12 months."
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          "description": "The selection criteria are included in the SPD module.",
          "type": "economic"
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          "description": "The selection criteria are included in the SPD module.",
          "type": "technical"
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    "status": "active",
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    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
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        "durationInDays": 120
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      "languages": [
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    },
    "tenderPeriod": {
      "endDate": "2025-12-01T12:00:00Z"
    },
    "title": "Provision of Archival Environmental Monitoring Solution",
    "value": {
      "amount": 350000,
      "currency": "GBP"
    }
  }
}