Fire Pressure Regulated Valves Maintenance Eliz Line

{
  "buyer": {
    "id": "GB-PPON-PHMT-6197-NWNZ",
    "name": "Transport for London"
  },
  "date": "2025-10-28T09:41:54Z",
  "id": "068794-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050d67",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "E20 1JN",
        "region": "UKI41",
        "streetAddress": "5 Endeavour Square"
      },
      "contactPoint": {
        "email": "rfliprocurement@tfl.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PHMT-6197-NWNZ",
      "identifier": {
        "id": "PHMT-6197-NWNZ",
        "scheme": "GB-PPON"
      },
      "name": "Transport for London",
      "roles": [
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      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-02T23:59:59Z"
    },
    "description": "Rail for London Infrastructure (RFLI), a TfL subsidiary, relies on Walter Frank, the OEM, for off-site servicing and calibration of life safety-critical PRVs used in the Elizabeth Line\u0027s fire hydrant system. Due to the specialist nature of the task and OEM-held intellectual property, RFLI cannot perform this work in-house. Serviced PRVs must be returned with a certificate of conformity and are warrantied until the next scheduled service.\nRFLI manages 1,438 PRVs across the Elizabeth Line, requiring off-site servicing every 36 months to maintain fire safety performance. Walter Frank, the OEM, handles inspection, calibration, and certification. The scope excludes on-site work and routine visits, focusing solely on off-site servicing of 40 units weekly, with collection and return included.\nRFLI is initiating a competitive procurement process for the off-site servicing and calibration of Pressure Regulating Valves (PRVs) across the Elizabeth Line. This contract will be awarded based on the Most Advantageous Tender (MAT), ensuring the selection of a provider that offers the best value in terms of quality, capability, and cost-efficiency. The process is designed to promote fair competition and remove any exclusivity, while maintaining compliance with OEM standards and safeguarding the operational integrity of the fire hydrant system.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-28T09:41:54Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "068794-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/068794-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-14T17:00:00Z"
    },
    "expressionOfInterestDeadline": "2025-11-25T17:00:00Z",
    "id": "WS2520389605",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Fire-protection devices",
            "id": "44482000",
            "scheme": "CPV"
          },
          {
            "description": "Fire-prevention installation works",
            "id": "45343000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          }
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        "deliveryAddresses": [
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            "countryName": "United Kingdom",
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        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Technical submissions would be evaluated as per the information in the tender documents.",
              "name": "Technical",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Commercial submissions would be evaluated as per the information in the tender documents.",
              "name": "Commercial Submission",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Social value would be evaluated as per the information in the tender documents.",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-02-26T23:59:59Z",
          "maxExtentDate": "2031-02-26T23:59:59Z",
          "startDate": "2026-02-27T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Should the supplier satisfactorily meet the maintenance requirements as outlined, and all relevant stakeholders are fully satisfied with the quality of service delivered, a contract extension of up to two years may be considered."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 1800000,
          "amountGross": 2160000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This Procurement will be undertaken in two stages: Procurement Specific Questionnaire (PSQ) and Invitation to Tender (ITT), followed by the Best and Final Offer. On this occasion, the PSQ and ITT stages will be conducted concurrently, with the Best and Final Offer stage to follow thereafter.\n1)\tInvitation To Tender (ITT) - The final tender documentation will be issued at this stage and the process shall be managed via the TfL e-Tendering Portal - Ariba. The Procurement Specific Questionnaire (PSQ) would be responded to along with the ITT in their entirety which will be scored as published in the ITT documentation. \n2)\tBest and Final Offer (BAFO) - Bidders will be requested to submit their best and final offer prior to TfL closing tender evaluation."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "specialRegime": [
      "utilities"
    ],
    "status": "active",
    "submissionMethodDetails": "https://www.sap.com/uk/products/business-network/suppliers/overview.html",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Fire Pressure Regulated Valves Maintenance Eliz Line",
    "value": {
      "amount": 1800000,
      "amountGross": 2160000,
      "currency": "GBP"
    }
  }
}