FCA Payroll Services Re-tender

{
  "buyer": {
    "id": "GB-PPON-PTYH-4442-XPRH",
    "name": "FCA"
  },
  "date": "2025-10-27T21:36:01Z",
  "id": "068751-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05d4ad",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "E20 1JN",
        "region": "UKI41",
        "streetAddress": "12 Endeavour Square"
      },
      "contactPoint": {
        "email": "fcaprocurement@fca.org.uk",
        "name": "FCA Procurement",
        "telephone": "0207 066 1000"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.fca.org.uk"
      },
      "id": "GB-PPON-PTYH-4442-XPRH",
      "identifier": {
        "id": "PTYH-4442-XPRH",
        "scheme": "GB-PPON"
      },
      "name": "FCA",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Prior to the formal launch of this procurement, the FCA undertook desktop-based pre-market engagement to inform its approach and refine the scope of requirements. This engagement was conducted informally and did not involve an RFI process.\nThe purpose of this early engagement was to:\n- Assess market capability and readiness to deliver payroll services within the Workday ecosystem.\n- Understand supplier perspectives on integration, data handling, and managed service delivery.\n- Shape the Statement of Requirements and evaluation methodology in line with PA23 principles.\nThis approach enabled the FCA to develop a more targeted and proportionate tender, while maintaining compliance with procurement transparency obligations."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-04-03T23:59:59+01:00"
    },
    "description": "The FCA is moving to a Workday Solution for its Payroll services. A project was initiated to consider the suitability of the Workday Payroll Module in the context of its existing investment Workday. Following the completion of architectural design, Workday Payroll was selected as the preferred payroll technology.\nAs a result, the FCA is seeking to appoint a single supplier through this procurement process, in accordance with requirements outlined in document C3695 \u2013 FCA ITT Annex A \u2013 Statement of Requirements. The appointed supplier must be a Workday Recognised Managed Service Supplier (MSP) and will be responsible for delivering a secure and compliant, fully managed payroll service using the Payroll module in the FCA\u2019s Workday tenant, for all FCA and PSR employees in business as usual (BAU) operations.  \nThe FCA currently uses a commercial off the shelf (COTS), software as a service (SaaS) platform to run its Payroll. The scope of this new service will encompass key areas such as but not limited to:\n\u2022 Managing absence, ensuring colleagues drop to half pay or nil pay on the appropriate day, and monitoring phased returns to work.\n\u2022 Monitoring National Living Wage (NLW) and National Minimum Wage (NMW) against FCA salary sacrifice pay elements.\n\u2022 Managing configuration changes, supporting testing, and ensuring continuity following Workday updates, FCA requested configuration changes or any legislative configuration changes. \n\u2022 Managing the Civil Service Pension scheme, including the controls, reconciliation, and submission of the monthly interface.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-27T21:36:01Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "068751-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/068751-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-07T12:00:00Z"
    },
    "id": "ocds-h6vhtk-05d4ad",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Personnel and payroll services",
            "id": "79631000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Commercial",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Technical",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-11-30T23:59:59Z",
          "maxExtentDate": "2032-11-30T23:59:59Z",
          "startDate": "2026-12-01T00:00:00Z"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "2 x 1 year terms"
        },
        "renewal": {
          "description": "The contract includes options to extend for up to 2 additional years beyond the initial four-year term. These extensions are subject to satisfactory performance and ongoing operational requirements.\n- Extension duration: up to 24 months (two 12-month periods)\n- Estimated headcount during extensions: 5,700 employees per annum\nConditions for Extension:\n- Continued alignment with service delivery standards\n- Achievement of key performance indicators\n- Mutual agreement between the Authority and the Supplier"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 1300000.0,
          "amountGross": 1500000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Bidders will need to register on the FCA\u0027s eProcurement system (Atamis) to respond to the Tender (https://atamis-fca.my.site.com/s/Welcome). Bidders should refer to the Atamis Supplier User Guide (https://services.atamis.co.uk/docs/Supplier_User_Guide.pdf) for further information. If issues are experienced in accessing Atamis or any documents within Atamis you should contract their dedicated helpdesk on 029 2279 0052 or email at support@atamis.co.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-11-25T12:00:00Z"
    },
    "title": "FCA Payroll Services Re-tender",
    "value": {
      "amount": 1300000.0,
      "amountGross": 1500000.0,
      "currency": "GBP"
    }
  }
}