EOI:Cartreff Cynnes-Internal Residential Fit-Out Works in Live Extra Care Setting

{
  "buyer": {
    "id": "GB-PPON-PVLV-9419-HHQG",
    "name": "Caredig Ltd"
  },
  "date": "2025-10-24T15:52:58+01:00",
  "id": "068298-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05d39c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Swansea",
        "postalCode": "SA1 5PN",
        "region": "UKL18",
        "streetAddress": "43 Walter Road"
      },
      "contactPoint": {
        "email": "lucy.roberts@caredig.co.uk",
        "name": "Lucy Roberts",
        "telephone": "+447586713087"
      },
      "details": {
        "classifications": [
          {
            "description": "Private utility",
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.caredig.co.uk"
      },
      "id": "GB-PPON-PVLV-9419-HHQG",
      "identifier": {
        "id": "PVLV-9419-HHQG",
        "scheme": "GB-PPON"
      },
      "name": "Caredig Ltd",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "We are seeking expressions of interest from experienced contractors to tender for carrying out internal residential fit out works creating new dwellings within a extra care environment. The aim is to create new dwellings, to our required standards, ensuring quality, safety, and compliance with relevant regulations. \nWorks may include (but are not limited to): \nResidential Fit out \nExternal Fa\u00e7ade decoration \u0026 repairs \nKitchen and bathroom installations \nHeating, plumbing and electrical installations including extending of existing Fire Alarms and sprinkler systems \nEnergy efficiency improvements \nInterested suppliers must demonstrate relevant experience, capacity, and appropriate accreditations for working in an occupied care home environment. This EOI is the first stage in a potential tender process.\nWorking in an Extra Care Environment \nThe scheme is a live extra care setting, home to older residents with varying levels of support needs. Contractors must be sensitive to the environment, ensuring minimal disruption, maintaining high standards of cleanliness and safety, and demonstrating excellent communication and professionalism at all times. Experience working in occupied or supported housing schemes is essential, and all operatives must be appropriately briefed on safeguarding and site conduct. ",
    "documents": [
      {
        "description": "EOI document attached. Please sign and return. ",
        "documentType": "biddingDocuments",
        "id": "L-3",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=350035"
      },
      {
        "datePublished": "2025-10-24T15:52:58+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "068298-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/068298-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-06T12:00:00+00:00"
    },
    "id": "CC-EOI-2025",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Construction work",
            "id": "45000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Demonstrated experience delivering internal fit-out works in occupied extra care or supported housing environments.\nCase studies of similar projects, including outcomes and client references.",
              "name": "Relevant Experience",
              "type": "quality"
            },
            {
              "description": "Valid insurance with minimum cover of \u00a35 million.",
              "name": "Public Liability Insurance",
              "type": "quality"
            },
            {
              "description": "Compliance with current health and safety legislation and best practices.",
              "name": "Health and Safety Compliance",
              "type": "quality"
            },
            {
              "description": "Certifications such as CHAS, Constructionline, Gas Safe, NICEIC.",
              "name": "Trade Accreditations",
              "type": "quality"
            },
            {
              "description": "Methodology for minimising disruption to residents.\nSafeguarding measures and staff training.\nCommunication strategy with scheme management and residents.",
              "name": "Approach to Working in a Live Extra Care Environment",
              "type": "quality"
            },
            {
              "description": "Proposed programme and resource plan.\nRisk management approach.\nQuality assurance processes.",
              "name": "Project Management \u0026 Delivery ",
              "type": "quality"
            }
          ],
          "weightingDescription": "At this stage, no formal scoring will be applied. Expressions of Interest will be reviewed to assess the suitability of contractors based on their relevant experience, capacity to deliver property improvement works, and alignment with the scope outlined in the notice.\nContractors may be invited to participate in a subsequent tender process, where detailed evaluation criteria and weightings will be provided. Participation in this EOI does not guarantee inclusion in future procurement stages."
        },
        "contractPeriod": {
          "endDate": "2026-10-30T23:59:59+00:00",
          "maxExtentDate": "2027-01-31T23:59:59+00:00",
          "startDate": "2026-01-30T00:00:00+00:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Caredig reserves the right to extend the contract by an estimated period of up to three (3) months beyond the scheduled completion date of 30 October 2026. This extension may be exercised to accommodate unforeseen delays, additional works, or to ensure safe and effective delivery within the live extra care environment. If required, the extended contract period would conclude no later than 31 January 2027."
        },
        "renewal": {
          "description": "Caredig reserves the right to extend the contract duration by up to an estimated three (3) months beyond the scheduled completion date of 30 October 2026. This estimated extension period, if required, would allow for unforeseen delays, additional works, or to ensure safe and effective delivery within the live extra care environment. The estimated final completion date, including any extension, would be no later than 31 January 2027.. Any extension will be at the discretion of the contracting authority and communicated in advance to the appointed supplier(s)"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "To be considered for this opportunity, interested contractors must meet the following minimum requirements:\nExperience \u0026 Track Record\nDemonstrable experience in delivering internal residential fit-out works, particularly within occupied or supported housing environments, including extra care or care home settings.\nHealth \u0026 Safety Compliance\nEvidence of robust health and safety procedures, including compliance with CDM Regulations, Work at Height Regulations, and Electricity at Work Regulations. Contractors must provide risk assessments and method statements (RAMS) and ensure all operatives are appropriately trained and equipped.\nSafeguarding \u0026 Conduct\nAll operatives must be appropriately briefed on safeguarding protocols and expected standards of conduct when working in a live extra care environment.\nFinancial Standing\nContractors must demonstrate suitable financial capacity to deliver the works, including the ability to manage staged payments and procurement of materials.\nAccreditations \u0026 Insurance\nRelevant industry accreditations (e.g. CHAS, Constructionline, or equivalent)\nPublic Liability Insurance (minimum \u00a35 million)\nEmployers\u2019 Liability Insurance (minimum \u00a310 million)\nCapacity \u0026 Resources\nSufficient staffing and resource availability to deliver the works within the proposed timeframe, including flexibility for phased delivery and restricted working hours."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 833333,
          "amountGross": 1000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Please confirm your interest by submitting a EOI acknowledgement and submission to:\nsam@bayquantitysurveyors.com\nlucy.roberts@caredig.co.uk\nstephen.yancek@caredig.co.uk\nFarhad.Ali@Caredig.co.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2026-01-16T12:00:00+00:00"
    },
    "title": "EOI:Cartreff Cynnes-Internal Residential Fit-Out Works in Live Extra Care Setting",
    "value": {
      "amount": 833333,
      "amountGross": 1000000,
      "currency": "GBP"
    }
  }
}