AP25022 - Legionella Monitoring Contract

{
  "buyer": {
    "id": "GB-PPON-PVHC-8243-RWJR",
    "name": "Scape Group Limited (trading as SCAPE)"
  },
  "date": "2025-10-23T10:05:12+01:00",
  "id": "067691-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05cd56",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Nottingham",
        "postalCode": "NG1 6BT",
        "region": "UKF14",
        "streetAddress": "2nd Floor, East West Building, 1 Tollhouse Hill"
      },
      "contactPoint": {
        "email": "procurement@arc-partnership.co.uk",
        "name": "Robert Hunter",
        "telephone": "+44 8006696565"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PVHC-8243-RWJR",
      "identifier": {
        "id": "PVHC-8243-RWJR",
        "scheme": "GB-PPON"
      },
      "name": "Scape Group Limited (trading as SCAPE)",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Nottingham",
        "postalCode": "NG1 5AT",
        "region": "UKF14",
        "streetAddress": "2nd Floor, East West Building, 1 Tollhouse Hill"
      },
      "contactPoint": {
        "email": "Procurement@arc-partnership.co.uk",
        "name": "Robert Hunter",
        "telephone": "+44 1158384844"
      },
      "id": "GB-PPON-PVWR-6662-QTQX",
      "identifier": {
        "id": "PVWR-6662-QTQX",
        "scheme": "GB-PPON"
      },
      "name": "Arc Property Services Partnership Limited",
      "roleDetails": "Client",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-12T23:59:59+00:00"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "Scape Group Ltd, acting on behalf of Arc Property Services Limited (the \u201cClient\u201d), is procuring a single supplier to provide comprehensive legionella monitoring, water sampling and fixtures cleaning (including water tanks) across various operational sites primarily within Nottinghamshire, with potential coverage extending into Derbyshire, South Yorkshire and Leicestershire.\nThe contract will include the provision of:\n\u2022monthly temperature monitoring of identified fixtures, sentinel outlets, Water Heaters and Calorifiers.\n\u2022quarterly cleaning and descaling of identified showers, hoses and spray outlets.\n\u2022annual inspection and/or cleaning of identified cold water storage tanks and down services.\n\u2022water sampling and testing on an as and when required basis\n\u2022annual temperature monitoring of other identified fixtures, Water Heaters and Calorifiers.\n\u2022fully cleaning (including stripping down where necessary) of fixtures including thermostatic mixing value (TMVs).\nThe successful Contractor will be responsible for delivering all services in accordance with agreed service levels, performance standards and reporting requirements. The overarching contractual arrangement will be an NEC4 Term Service Short Contract.\nThe contract will be awarded for an initial two (2) year term, with options to extend by further periods of two (2) years up to a maximum total duration of six (6) years (2 + 2 + 2), with break clauses at each two-year interval.\nOnly one Contractor will be appointed to deliver the full scope under a single Contract. TUPE regulations may apply to existing members of staff currently engaged in the service provision but we are waiting to confirm this from the incumbent supplier.\nArc Property Services Limited undertakes these services on behalf of its customers, including Nottinghamshire County Council and associated public sector partners. The procurement will be conducted in accordance with the Procurement Act 2023 and relevant subordinate legislation.\nThe Contract will be awarded on the basis of Most Advantageous Tender (MAT). Bidders must pass the selection criteria, provide prices within the commercial model and return completed answers to the quality questions asked. Points will be awarded on a price/quality assessment basis (30% price / 70% quality), with the bidder who is award the highest marks being award the Contract. Full details can be found within the tender documents available for free via the Delta eSourcing website.\nTo view this notice, please click here: \nhttps://www.delta-esourcing.com/delta/viewNotice.html?noticeId=988911121",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "A summary overview of the proposed contract and tender to give potential bidders an overview of the process without needing to fully commit to registering their interest in the Delta eSourcing procurement platform.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-6545",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-6545"
      },
      {
        "datePublished": "2025-10-23T10:05:12+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "067691-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/067691-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-11T16:00:00+00:00"
    },
    "id": "AP25022",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Technical testing, analysis and consultancy services",
            "id": "71600000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE3"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF2"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF1"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "See tender documents",
              "name": "Pricing from the commercial model",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "See tender documents",
              "name": "Quality as described within the Invitation To Tender (K02)",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Any extension will be considered upon the following criteria being met:\n(i)Demonstration by the Contractor of the successful operation of the Contract since the starting date.\n(ii)The Client wishes to extend the Contract.\n(iii)The Supplier wishes to extend the Contract."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "The Bidder must:\n\u2022 have a minimum turnover requirements, set at \u00a3250,000 per annum.\n\u2022 ensure that their Employers and Public Liability Insurance policies contains an \"Indemnity To Principle\" clause.",
              "type": "economic"
            },
            {
              "description": "The Bidder must:\n\u2022 be a member of the Legionella Control Association (LCA) or similar\n\u2022 conform to the requirements of the Real Living Wage as issued by the Living Wage Foundation (or be commited to pay the necessary rates by the start of the contract)\n\u2022 be willing to obtain the Signatory level of the Carbon Reduction Code for the Built Environment (https://www.crcbe.org/) within the first 12 months of the contract.\n\u2022 hold, or will hold prior to the commencement of the contact, an ISO 9001 UKAS accreditation, or similar certification\n\u2022 hold, or will hold prior to the commencement of the contact, an ISO 45001 UKAS accreditation, or similar certification\n\u2022 hold, or will hold prior to the commencement of the Contract, a health and safety accreditation such as CHAS, SSIP or equivalent\n\u2022 staff attending site must have received an Enhanced DBS check\n\u2022 have access to a UKAS accredited laboratory that takes part in the Public Health Laboratory Service Water Microbiology External Quality Assessment Scheme for the isolation of legionella from water.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 900000.0,
          "amountGross": 1080000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "As the Client\u0027s main customer is Nottinghamshire County Council, there is a risk of increase or decrease in the number of sites managed, due to the proposal of local goverment reorganisation.",
    "status": "active",
    "submissionMethodDetails": "https://www.delta-esourcing.com/respond/ARYQ36WS2Z",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-11-18T14:00:00+00:00"
    },
    "title": "AP25022 - Legionella Monitoring Contract",
    "value": {
      "amount": 900000.0,
      "amountGross": 1080000.0,
      "currency": "GBP"
    }
  }
}