Contract for the Management of the Portreath Parish Public Toilets, TR16 4NN

{
  "buyer": {
    "id": "GB-PPON-PGMT-4314-JJDH",
    "name": "Portreath Parish Council"
  },
  "date": "2025-10-22T15:13:14+01:00",
  "id": "067550-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05d1c8",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Portreath",
        "postalCode": "TR16 4NN",
        "region": "UKK30",
        "streetAddress": "Portreath Parish Council Office \u0026 Community Hub"
      },
      "contactPoint": {
        "email": "clerk@portreath-pc.gov.uk",
        "name": "Lucy Jose",
        "telephone": "+447722051928"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.portreath-pc.gov.uk"
      },
      "id": "GB-PPON-PGMT-4314-JJDH",
      "identifier": {
        "id": "PGMT-4314-JJDH",
        "scheme": "GB-PPON"
      },
      "name": "Portreath Parish Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Tenders are invited for the management of the public toilets for the period 1st April 2026 to the 31st March 2029.  \nOpening times: \nThe public toilets are open daily, every day of the year including all bank holidays. \nToilets will normally be opened by 08:00 and closed at 20:00 or dusk (whichever is sooner) daily.\nRate 1 Low Season - Autumn/Winter excluding school holidays - October 1st. to March 31st.\nDaily: Unlock two toilets, full clean of two toilets, (cleaned as required, consumables topped up, bins emptied as required), lock two toilets, daily health \u0026 safety checking.\nRate 2 School Holidays - October, February \u0026 May Half Term, Christmas \u0026 Easter Holidays (In line with Cornwall School Holidays as published by Cornwall Council) \nDaily: Unlock all toilets, full clean of all toilets, (cleaned as required, consumables topped up, bins emptied as required), lock all toilets, daily health \u0026 safety checking, minimum of one additional check during opening hours. \nRate 3 Normal Opening - Spring/Summer (excluding school summer holidays) - April 1st to Sept. 30th.\nDaily: Unlock all toilets, full clean of all toilets, (cleaned as required, consumables topped up, bins emptied as required), locking all toilets, daily health \u0026 safety checking, minimum of one additional check during opening hours. \nRate 4 Peak Opening - School Summer Holidays Only (July/August/September in line with Cornwall School Holidays as published by Cornwall Council) \nDaily: Unlock all toilets, full clean of all toilets, all toilets checked at least a further two times during the opening hours (cleaned as required, consumables topped up, bins emptied as required), locking all toilets, daily health \u0026 safety checking.\nAdditional/Reactive Opening/Closing (chargeable at the appropriate rate for the season) \nAt times such as where weather conditions, unforeseen circumstances, extended school holidays, high demand occur, periodic checks and opening / closing of the toilets, other than specified above to be carried out at the contractor\u0027s discretion and with agreement of the Council Representative. \nAdditional duties to be included in day rates above\nDaily: Complete daily attendance sheets (to be returned to clerk monthly). H\u0026S checks to ensure no hazards exist to staff or members of public.\nWeekly: Clean, sweep and mop floor in the service corridor. Handwash unit traps to be flushed through.\nMonthly: Clean ventilator extractor vents.\nOpening times\nThe public toilets are open daily, every day of the year including all bank holidays. \nToilets will normally be opened by 08:00 and closed at 20:00 or dusk (whichever is sooner) daily.\nRate 5 Reactive Maintenance/Repairs\nMinor maintenance/repairs to be carried out as required within the contractor\u0027s capabilities. A separate hourly rate to be quoted for this. Any repairs required to be reported immediately to Council. representative\nGeneral \n-\tThe contractor will provide all their own equipment, cleaning equipment, consumables and toilet paper. Environmentally sensitive products to be used in line with the Councils Climate Action Plan. Contractors must comply with the current legislation  for the management hazardous substances. MSDS to be provided and kept in toilet service corridor for use by operatives.\n-\tThe contractor will remove all waste materials from toilet cubicles daily and dispose correctly from site weekly in line with the current legislation.  \n-\tThe contractor will have full public liability insurance, a health \u0026 safety policy and appropriate risk assessments in line with current Health \u0026 Safety Legislation.  Any sub-contractor employed by principal contractor must also hold full public liability insurance. Valid copies of these documents to be provided to the clerk.\nPayment for services each month in arrears will be made on the submission to the Clerk of a completed invoice. Payments will be made via BACS.  \nThe rates agreed at commencement of contract will increase annually in line with the government official RPI as quoted for March at the end of each contract year. (Ordinarily published in April). The increase will be subject to a satisfactory review of services in the preceding year.\nContact with this Council is the nominated Council representative who will be responsible for the day-to-day supervision.\nAll work will be subject to ad hoc inspection by the Council.\nThe Contract will run from 1st April 2026 to 31st March 2029. Opportunity to tender for works from 1st April 2029 will be advertised in Autumn 2028.",
    "documents": [
      {
        "description": "Full ITT",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-6517",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-6517"
      },
      {
        "description": "Climate Action Plan as described in the ITT",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-6518",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-6518"
      },
      {
        "datePublished": "2025-10-22T15:13:14+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "067550-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/067550-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-10T12:00:00Z"
    },
    "id": "PPC/25-01",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Cleaning and sanitation services",
            "id": "90900000",
            "scheme": "CPV"
          },
          {
            "description": "Recreational, cultural and sporting services",
            "id": "92000000",
            "scheme": "CPV"
          },
          {
            "description": "Other community, social and personal services",
            "id": "98000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Acceptable covering letter including confirmation of the requirements outlined in the full ITT.",
              "name": "Covering Letter",
              "type": "quality"
            },
            {
              "description": "Details of how the tenderer supplier is going to contribute to Portreath Parish Climate Action Plan as outlined in the ITT",
              "name": "Climate Action Plan",
              "type": "quality"
            },
            {
              "description": "Details of similar contracts currently held or has been held in the last 2 years. (No more than 2 A4 pages)",
              "name": "Experience",
              "type": "quality"
            },
            {
              "description": "A quotation for each of the 5 rates requested in the ITT.",
              "name": "Budget",
              "type": "cost"
            }
          ],
          "weightingDescription": "As described in the ITT"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 85000,
          "amountGross": 102000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Tender returns\nAll tenders for the above work must be returned by email or in a sealed envelope clearly marked TENDER FOR THE CONTRACT OF THE MANAGEMENT OF THE PUBLIC TOILETS: PORTREATH to the Clerk by 12 noon on Monday 17th November 2025.\nEmailed tenders should be sent electronically to:\tClerk@portreath-pc.gov.uk \nOr posted to Portreath Parish Council Office \u0026 Community Hub, Sea Front, Portreath, Cornwall, TR16 4NN",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2025-11-17T12:00:00Z"
    },
    "title": "Contract for the Management of the Portreath Parish Public Toilets, TR16 4NN",
    "value": {
      "amount": 85000,
      "amountGross": 102000,
      "currency": "GBP"
    }
  }
}