Print Fulfilment and Mailing Hub Framework Agreement

{
  "buyer": {
    "id": "GB-COH-07762614",
    "name": "Efficiency East Midlands"
  },
  "date": "2025-10-22T08:07:26+01:00",
  "id": "067291-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0514cc",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Alfreton",
        "postalCode": "DE55 2DS",
        "region": "UKF12",
        "streetAddress": "3 Maisies Way "
      },
      "contactPoint": {
        "email": "contact@metaprocurement.org"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://metaprocurement.org/"
      },
      "id": "GB-COH-07762614",
      "identifier": {
        "id": "07762614",
        "scheme": "GB-COH"
      },
      "name": "Efficiency East Midlands ",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Nottingham",
        "postalCode": "NG7 1DE",
        "region": "UKF14",
        "streetAddress": "Peveril Drive "
      },
      "contactPoint": {
        "email": "CONTACT@METAPROCUREMENT.ORG"
      },
      "id": "GB-COH-13864148",
      "identifier": {
        "id": "13864148",
        "scheme": "GB-COH"
      },
      "name": "Meta Procurement Ltd ",
      "roleDetails": "Framework Manager ",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-05T23:59:59+00:00"
    },
    "description": "**Documents relating to this Tender can be found at https://www.mytenders.co.uk/ **  Please note if you are not already registered you will be required to register to use the search function.\nEEM seek to put in place a fully managed, neutral vendor National framework providing public sector bodies with a single, easy-to-use portal to procure Print, Fulfilment, and Mailing goods and services. From printed materials and bulk mailings to secure document fulfilment, buyers can access a wide range of suppliers through one streamlined digital platform\u2014ensuring compliance, cost efficiency, and service flexibility for a period of 48 months. Full details of the framework scope are set out in the specification.\nThe Framework Agreement will be open for use by all Public Sector organisations within the United Kingdom.\nThe Indicative total contract value of this Framework Agreement over the full term of the contract has been calculated to be \u00a330,000,000.\nEEM does not guarantee any volumes of business in respect of this Framework Agreement and any figures detailed as part of this ITT are estimates for information purposes only.\nEEM is seeking to establish a single-supplier Framework Agreement with a Neutral Vendor responsible for delivering a fully managed, end-to-end procurement portal for the provision of Print, Fulfilment and Mailing Services.\nThis Framework is designed to offer public sector buyers a centralised online platform through which they can access a wide range of compliant and competitively priced services, delivered by an ecosystem of pre-approved supply chain partners managed by the Neutral Vendor.\nThe appointed Neutral Vendor will act as the single point of access for all services under the Framework, ensuring a streamlined, transparent and efficient procurement route. The Neutral Vendor will be responsible for managing supplier relationships, service delivery, reporting, and quality assurance across all lots and service categories. This approach ensures flexibility and choice for Contracting Authorities, while reducing administrative burden and maximising value for money.\nThe objectives of the Framework are:\n1.\tProvide a single point of access for public bodies to procure print, fulfilment and mailing services efficiently.\n2.\tEnsure a fully managed service, where the vendor oversees supplier management, order processing, and reporting.\n3.\tEnhance transparency and cost efficiency by allowing price comparisons and budget tracking.\n4.\tPromote sustainability and digital transformation by offering paperless workflows and eco-friendly procurement options.\n5.\tImprove service accessibility through a user-friendly digital platform with real-time tracking and analytics.\nThe appointed vendor will be responsible for:\n1.\tDeveloping and maintaining a procurement portal to facilitate seamless transactions.\n2.\tOnboarding and managing suppliers across different print, fulfilment and mailing service categories.\n3.\tEnsuring compliance with public sector procurement regulations and required data standards.\n4.\tProviding customer support and training for buyers and suppliers using the platform.\n5.\tDelivering analytics and reporting capabilities for spend analysis, usage tracking, and sustainability metrics.\nEEM considers this Framework will help:\n1.\tEnable EEM members, whether existing or future, and the wider public sector to call off services in an efficient and compliant way.\n2.\tProvide access to a vetted list of suppliers, significantly reducing the time and effort needed to conduct individual procurements.\n3.\tEnsure that all purchases meet legal and regulatory requirements, such as the Procurement Act 2023.\n4.\tProvide better value to the buyer by creating a fairer and more efficient supply chain, whilst consolidating purchasing power to negotiate better pricing and terms.\n5.\tProvide clear, pre-negotiated pricing structures, enabling buyers to achieve greater value for money.\n6.\tEnsure access to cutting-edge and specialised solutions.\n7.\tAllows buyers to better manage their purchases in line with ever changing requirements.\n8.\tEncourages greater innovation and quality by providing access to innovative products and services, including from niche vendors, ensuring buyers can procure the latest technology, solutions and services.\n9.\tPromote competition among suppliers, driving competition and higher quality standards.\n10.\tReduce procurement risks by offering contracts with established suppliers that adhere to framework terms and conditions.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-22T08:07:26+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "067291-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/067291-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-07T23:59:00+00:00"
    },
    "id": "ocds-h6vhtk-0514cc",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Printed matter and related products",
            "id": "22000000",
            "scheme": "CPV"
          },
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          },
          {
            "description": "Services related to printing",
            "id": "79820000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Technical/quality questions",
              "name": "Technical/Quality",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Commercial",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-01-04T23:59:59+00:00",
          "startDate": "2026-01-06T00:00:00+00:00"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 30000000,
          "amountGross": 36000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "participationFees": [
      {
        "description": "See ITT",
        "id": "ocds-h6vhtk-0514cc",
        "relativeValue": {
          "monetaryValue": "award",
          "proportion": 0.01
        },
        "type": [
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    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "https://metaprocurement.mytenders.co.uk.  Please note that you will need to register on the portal if you haven\u0027t done so previously.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "This Framework is established by Efficiency East Midlands (EEM) and is available for use by all UK public sector authorities as defined in the Procurement Act 2023, including central government departments and their agencies, non-departmental and arm\u2019s-length bodies, devolved administrations, local authorities, police, fire and rescue, health and social care organisations, educational institutions, and registered providers of social housing. It may also be used by charities, voluntary and third-sector organisations delivering public services, and other bodies meeting the definition of a public authority under the Act, across England, Scotland, Wales, Northern Ireland, the Crown Dependencies, and British Overseas Territories.",
        "description": "Single Supplier call-off against Framework pricing",
        "maximumParticipants": 1,
        "method": "withoutReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-11-21T11:59:00+00:00"
    },
    "title": "Print Fulfilment and Mailing Hub Framework Agreement",
    "value": {
      "amount": 30000000,
      "amountGross": 36000000,
      "currency": "GBP"
    }
  }
}